Renewal Microsoft subscription message - do we have do anything
Vern Dempster
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Subscriptions being disabled on April 1, 2022
ProductSubscriptions
Impacted licenses
Total licenses
Office 365 A3 for faculty
1
146
0
Windows 10/11 Enterprise A3 for faculty
1
146
0
The “total licenses” column shows all the licenses you have for each product, including those that aren’t impacted.
Account information
Company name:
Simon Wright
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Yvette Ireton
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Te Kura Tuarua o Mohua / Golden Bay High School
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Mark Edwards
Marlon Yu
The answer I got from them was that the A3/A5 are for principal, full-time teachers and full time office workers only. Relievers (short and long term), property, cleaners, teacher aides, and part-time teachers all have to use A1.
If you still need more, you can always request but you’d need to provide how many more and details of who it is for.
I believe the numbers are based off of payroll data so I worked with our Payroll officer and reassigned licenses.
Didn’t impact us much as the services we did use didn’t have much of a difference between them: https://docs.microsoft.com/en-us/office365/servicedescriptions/office-365-platform-service-description/office-365-education
Marlon
From: techies-f...@googlegroups.com <techies-f...@googlegroups.com>
On Behalf Of Mark Edwards
Sent: Tuesday, 28 June 2022 7:31 am
To: Techies for schools <techies-f...@googlegroups.com>
Subject: Re: [techies-for-schools] Renewal Microsoft subscription message - do we have do anything
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Brian Foster
Hi Marlon,
What you’ve said is correct, it caused us some strife as we ran out of licenses at the start of the year, and I can also confirm it’s based on MoE Payroll data.
We upgraded our A3 licenses to the A5 licenses at the time it was also offered earlier this year.
The document I was sent when seeking clarification regarding the new Agreement basically says that Part-time Staff (teaching or non-teaching), Property Staff, Teacher-aides, Relievers (Long-term or Short-term) and Cleaning Staff are not worthy of a full A3/A5 license, and must have the (free) A1 license applied to their accounts.
This leads to situations where you might have e.g.:
Two Part-Time Calculus or Stats teachers having to use the restricted A1 license because the school is unable to find/employ a Full-time teacher due to teacher shortages
Long-term Relievers (for e.g. Maternity Leave) have to use a restricted A1 license even though they may be working Full-time hours relieving.
Part of the restriction is of course that with an A1 license the user is unable to use any Office Apps installed on their device, regardless that the school may have supplied them with a laptop with all Office apps installed, as the A1 license is for Office365 Online only, so they can only use the browser versions.
My last contact about licensing was months ago when I was advised that Datacom was meeting with the MoE and Microsoft to discuss the concerns I had raised, but to date I have never received another reply from any of those parties.
Our Principal applied for and we received an additional 20 A3 licenses, which I have now applied to our Teacher-aides and Property Staff, as they all use School devices with Office365 apps installed locally, so they can now carry on working as normal.
We’ve since “cleaned up” some of our payroll data, but we still have about 120 Staff on the A1 license, pretty much all Part-time employees such as Pool Staff, Itinerant Music Teachers, Hostel Supervisors etc., but we now have a few spare licenses for both the A3 and A5 for Faculty products,
We also now have to “Classify” Staff in KAMAR as being “Full Time”, “Part Time” or “LTR Staff” in order for those Groups to pop out in our AD/AAD Sync, and we can apply appropriate licenses to them, so at the moment it’s working for us, but the whole thing was an exercise in frustration in having to suddenly treat Staff differently rather than everyone being equal.
On the other hand, Google Workspace for Education Plus licensing means we have more than enough licenses to apply to all Staff, and everyone gets the same license, so the two Agreements are very different.
Brian
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Simon Wright
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Ben Green
Sent: Monday, 4 July 2022 3:41 pm
To: techies-f...@googlegroups.com <techies-f...@googlegroups.com>
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Brian Foster
Hi Simon,
Yes, that’s the license we’re applying to the 120 users in Part-time Groups, are yours working, ours didn’t seem to be?
Brian
From: 'Simon Wright' via Techies for schools <techies-f...@googlegroups.com>
Sent: Monday, 4 July 2022 3:41 pm
To: techies-f...@googlegroups.com
Subject: Re: [techies-for-schools] Renewal Microsoft subscription message - do we have do anything
Brian, do you not have A1 Plus for Faculty or Student? This allows the use of desktop apps and is what we use for the spill over.
Regards,
Simon Wright
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Simon Wright
Simon Wright
ICT Manager
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