Use multiple resources evenly on one task

[Spinsheet]

I have one task that is using three resources and I want to use them
evenly but they are being allocated differing hours, such as:

Task Name 3
jon .5
kelly 1
bill 1.5

My goal is to have them all allocated at 1 day each. Is there a way to
specify this?

Thanks,
Todd

[Spinsheet]

I guess to better explain what I am looking for...

I have a meeting that will take 2 hours and will include 4 people.
Obviously each person will put in 2 hours and need to charge as such
but I can't get it to work that way. What I have done is this:

task meeting "Design meeting" {
effort 8h
account strategy
allocate ptoto, tparks, mvan, kcopas
depends !!milestones.start
note "This would be our design meeting."
}

But when I do that it wants to give everyone a different number of
hours, even though they do add up to eight. How can I force everyone
to have the same 2 hours?

Thanks,
Todd

[Susan]

Hi Todd,

I think "limits" would help in your case.

task meeting "Design meeting"   {
                       effort 8h
                       account strategy

                       allocate ptoto { limits { dailymax 2h } }
                       allocate tparks { limits { dailymax 2h } }
                       allocate mvan { limits { dailymax 2h } }
                       allocate kcopas { limits { dailymax 2h } }

                       depends !!milestones.start
                       note "This would be our design meeting."
               }

Of course you would also need to give a high priority to this task so that people can be assigned.

Hope this helps,
Susan

2010/9/9 Spinsheet <spin...@gmail.com>

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[Michael Knobloch]

Todd,

have you tried to use

duration 2h

instead of

effort 8h?

That way the task has a fixed duration and every resource allocated to
this task is scheduled at the same time (which makes sense for a meeting).

Michael

[Spinsheet]

Thanks, that seems to have done the job. I does require the priority
setting to be high as you suggested, or all of the resources will not
be allocated. By setting the dailymax to 2h does that also means that
that resource will not be able to work on anything else on this
project for the rest of the day or does that dailymax only pertain to
that specific task?

Thanks,
Todd

On Sep 9, 9:09 am, Susan <hoffmann.su...@googlemail.com> wrote:
> Hi Todd,
>
> I think "limits" would help in your case.
>
> task meeting "Design meeting"   {
>                        effort 8h
>                        account strategy
>                        allocate ptoto { limits { dailymax 2h } }
>                        allocate tparks { limits { dailymax 2h } }
>                        allocate mvan { limits { dailymax 2h } }
>                        allocate kcopas { limits { dailymax 2h } }
>                        depends !!milestones.start
>                        note "This would be our design meeting."
>                }
>
> Of course you would also need to give a high priority to this task so that
> people can be assigned.
>
> Hope this helps,
> Susan
>

> 2010/9/9 Spinsheet <spinsh...@gmail.com>

> > taskjuggler-us...@googlegroups.com<taskjuggler-users%2Bunsubscr i...@googlegroups.com>

[Spinsheet]

Michael,

I tried to use duration instead of effort but when doing so the work
and resources stopped showing up on the Task Usage report leading me
to believe that while the actual time it took for the meeting to take
place was 2 hours there seemed to be no account actually being charged
with a total of 8 hours (2h x 4 people).

I'm not a project manager and have limited experience with project
apps so maybe I am missing a basic principle.

Thanks,
Todd

[Susan]

Todd,

dailymax  2h means that the resource will be allocated to that task for max. 2h per day.
If only one person would work on this task and the effort would be 8h and you would add "limits { dailymax 2h }" to the resource allocation then this person would work on this task for 4d because you defined the daily limit of work on this task. If there are other tasks in the project to which the same resource is allocated and the working hours of the same resource are higher than 2h per day then the resource will also work on other tasks to fill the total working hours that are defined in the project plan.

Regards,
Susan

2010/9/9 Spinsheet <spin...@gmail.com>

[Chris Schlaeger]

On Thu, Sep 9, 2010 at 3:27 PM, Spinsheet <spin...@gmail.com> wrote:
> Thanks, that seems to have done the job. I does require the priority
> setting to be high as you suggested, or all of the resources will not
> be allocated. By setting the dailymax to 2h does that also means that
> that resource will not be able to work on anything else on this
> project for the rest of the day or does that dailymax only pertain to
> that specific task?

Try the 'mandatory' attribute.

Chris

[Spinsheet]

The mandatory attribute seems to be working the best. Using that I do
not have to set a priority just to allocate the resource, which was
causing some interesting issues. I think that for now this issue, for
me, is resolved. Thanks everyone for the great advice.

Todd

On Sep 9, 9:45 am, Chris Schlaeger <cschlae...@gmail.com> wrote: