Expression of Interest - Cartrack Service

[Tanzania Mailing]

 

EXPRESSION OF INTEREST

For the Supply of Cartrack Service to The School of St Jude

 

The School of St Jude invites interested and qualified suppliers to submit their Expression of Interest (EOI) for the supply of Cartrack service

 

St Jude is committed to engaging reliable, competent suppliers who consistently deliver high-quality products and service at competitive prices. As part of expanding our supplier database, we are seeking suppliers with the capacity to provide Cartrack service to the school vehicles.

 

Submission Requirements
Interested suppliers are requested to submit the following documents:

• Company profile
• Valid business license
• BRELA certificate if registered
• Copy samples of proforma invoice, tax invoice, delivery note, and EFD receipt
• Tax Identification Number (TIN) certificate
• VAT Registration Certificate (if registered)
• Evidence of relevant experience in providing Cartrack service
• List of major clients (if any)
• Any other supporting documents

 

Specific requirements for the supplier on the gps service regarding their platform, few to mention

• Dashboard and live tracking
Live, user-friendly, and customizable dashboard operating in real time, showing current vehicle location, movement status, trip history, ignition status, speed, and allowing filtering by vehicle, campus, route, location, status, and date range.

 

• Reporting and data export
Automated and custom reports that can be generated easily by users and exported in standard formats such as Excel, PDF, and CSV.

 

• Geofencing and route monitoring
Geofencing capability including creation and management of geofence locations, monitoring vehicle entry and exit, generation of geofence-based alerts and reports, and journey replay or route playback for vehicle follow-up

 

• Alerts and exception management
Alerts for unauthorized movement, after-hours use, over speeding, battery disconnection, tampering, tracker offline status, and automatic phone call or instant notifications in case of critical incidents

 

• Maintenance and reminder tracking
Reminder tracking for service, tyre replacement, insurance, licence renewal, inspection dates, and other maintenance or compliance requirements, with the ability for authorized users to update and manage reminders

 

• Integration and user access
Availability of an API for future integration with the school’s systems, role-based user access, and access through both desktop and mobile application

 

• System performance and evaluation
High location accuracy, reliable real-time tracking performance, historical data retention for reporting and audit purposes, and provision of sample dashboard screenshots, sample reports, or a demonstration of the platform for evaluation

 

• Support: reliable support in terms of training, creation of reports etc.

 

 

Conditions of Engagement

• After the evaluation, shortlisted suppliers will be provided with  the number of vehicles at the school that require car tracking services, and will be required to submit their price quotations.
• Payments will be made at the end of each month upon receipt and inspection of goods.

 

Submission Details
All EOI documents should be submitted via email to purch...@schoolofstjude.co.tz or delivered physically to the Procurement Office at Moshono on or before Thursday 23^rd April 2026.

 

Only shortlisted suppliers will be contacted for further evaluation.

We look forward to establishing a mutually beneficial business relationship.

 

Contact Details

For any inquiries, please contact the Procurement Department using the phone number below:

+255 693 141 235, or via email at purch...@schoolofstjude.co.tz

 

            Thanks

 

 

	Anande Lukumay Team Lead – Purchasing Tel: +255 693 14 12 35 Email: purch...@schoolofstjude.co.tz   The School of St Jude PO Box 11875, Arusha, Tanzania		Learn about St Jude’s!

 

 

 

 

 

 

 

 

 

 

	Anande Lukumay Team Lead – Purchasing Tel: +255 693 14 12 35 Email: purch...@schoolofstjude.co.tz   The School of St Jude PO Box 11875, Arusha, Tanzania		Learn about St Jude’s!

 

 

From: Anande Lukumay
Sent: 31 March 2026 15:57
To: Tanzania Mailing <in...@tanzaniamailing.co.tz>
Subject: RE: Tender advert - Beans

 

 

 

 

 

 

 

 

 

	Anande Lukumay Team Lead – Purchasing Tel: +255 693 14 12 35 Email: purch...@schoolofstjude.co.tz   The School of St Jude PO Box 11875, Arusha, Tanzania		Learn about St Jude’s!

 

 

From: Tanzania Mailing <in...@tanzaniamailing.co.tz>
Sent: 31 March 2026 08:48
To: Anande Lukumay <off...@schoolofstjude.co.tz>
Subject: RE: Tender advert - Beans

 

 

 

Tanzania Mailing has received your advert.  Please can you confirm if payment is made and if so can you let me know the receipt or reference number.  If payment has not been made please pay at Tanzania mailing office - Meat King Distributors Ltd Factory Moshono Corner, Arusha or send Tsh11,000 to Mpesa 0765022711 - Airtel Money 0683022711.  when making mobile payment you must confirm the payment with an sms giving us the reference number and the title or the advert otherwise we will not know which payment is for each advert.

 

 

 

From: off...@schoolofstjude.co.tz [mailto:off...@schoolofstjude.co.tz]
Sent: Monday, March 30, 2026 4:34 PM
To: Tanzania Mailing
Cc: list...@schoolofstjude.co.tz; Sap...@schoolofstjude.co.tz; catheri...@schoolofstjude.co.tz; Purchas...@schoolofstjude.co.tz
Subject: RE: Tender advert - Beans

 

 

Tender Advertisement

Supply of Beans to the School of St Jude

 

Want to work with one of the largest charities of its kind in Africa? Do you have experience in supplying beans to NGO’s and non-profit organisations? Have you done work in a school environment? Does it sound like we’re talking about you… Keep reading!

 

About Us:

The School of St Jude is a pioneering leader in charitable education within Africa. We are giving 1,800 students, quality education, 100’s of graduates’ access to higher education. St Jude’s is funded by generous supporters from around the world who make our mission of giving bright, poor Tanzanian students a free, quality education possible.

 

Scope of Requirement:

The School of St Jude invites eligible and experienced suppliers to submit tenders for the supply of Kombat Beans (Grade 2) to its Moshono Campus in Arusha, Tanzania.

             

Tender Reference: TENDER NO: TSOSJ/2026/Beans – March /04

Date of advertisement; 30^th March 2026

 

1. Quantity required

Tenders are invited for the supply to the School of St Jude, Moshono, Arusha, Tanzania the following: 

a.      40,000 kg Kombat Beans grade 2

 

2. What you need to apply

To qualify for consideration at the eligibility stage, suppliers must submit all of the following documents and information in full.
Please note: Only submissions that provide 100% of the required documents and details listed below will proceed to the next stage (which is specification check, pricing, and then contract).

 

1. Name and postal & physical address of the company;
2. Name of Director / Owner;
3. A list of referees’ companies that you have supplied beans in the last twelve months (when supplied, contract value, location of the client and contact details;
4. Valid Business license and any other applicable trading licences;
5. Tin Number
6. Indicate the time you will take to deliver the beans if you win the tender;
7. Confirm that you will pack the beans in white bags, each weighing 100kg
8. Must provide a sample copy of Proforma Invoice, Tax Invoice, Delivery Note and legal EFD receipt. The Efd will be verified before the contract is awarded to the successful bidder.
9. The price should include transportation, loading and unloading to our Moshono Campus;
10. Tendered price shall be fixed for a duration advised by the bidder but such duration be not less than 30days;
11. The tender currency must be Tanzania shillings.

 

3. Specifications and conditions

Upon tender submission, kindly ensure the inclusion of the specified items. Submit a quarter (1/4) kilogram of sample for the Kombat beans grade 2 in a transparent packing bag. Clearly label the bag with your company name. It is imperative not to place the beans samples within the tender document.

Note that:  the tender can be split between two suppliers, or it can be awarded to a single supplier after evaluation.

 

4. Submission

All Tenders in one original copy, properly filled in, and enclosed in plain envelopes, shall be submitted with the necessary documents not later than Wednesday, 8^th April 2026, at 10:30 am in a sealed envelope clearly marked

TENDER FOR SUPPLY OF BEANS TO THE SCHOOL OF ST JUDE MOSHONO CAMPUS to the following physical address:

 

Team Lead Purchasing

The School of St Jude

Sisia Campus

P.O. Box 11875

Arusha

 

5. Opening of tenders

Tenders will be opened on Wednesday 8^th April 2026 at 11:00 am in public. All the Tenderers or their representatives are invited to attend the tender opening at St Jude’s Boardroom, Moshono Campus. Any of the following reasons will lead to disqualification: late submission of tenders, electronic tenders, and tenders not received will not be accepted for the tender opening ceremony for evaluation, irrespective of the circumstances.

 

6.      Notification of outcome

Bidders shall be notified within 14 days of the tender opening. St Jude’s reserves the right to disclose how the outcome was obtained.

 

 

 

7. Enquiries

Should you have any enquiries please contact:

Team Lead Purchasing

The School of St Jude

       +255 693 141 235

 

7.    No Solicitation statements

St Jude’s conducts its activities in an honest, transparent and fair manner. All bidders will be given an equal opportunity and evaluated accordingly. Potential and/or any bidders shall not in any way attempt to influence the tendering process. Any form of solicitation in order for any bidder to be favored and/or for other bidders to be treated unfairly shall forthwith disqualify any bidder involved in such conduct.

 

8.    Adherence to all instructions

Bidders are hereby encouraged to adhere to all instructions as provided above. Failure to follow instructions or partial fulfillment of instructions shall forthwith be a disqualification.

 

9.    Quotations/Evaluation of bids

Quotations that are responsive, qualified, and technically compliant will be ranked by price. The award of the contract will be made to the lowest-priced quotation by the issuance of a Purchase order.

 

10. Payments

Payments will be made in accordance with any resulting order within thirty (30) days of receipt of an invoice supported by a certificate of satisfactory completion/Goods receipt note.

 

Signed by;

 

 

 

 

 

 

 

For and on behalf of the School of St Jude                             

Lister Gerald

Finance Manager