Updates

[Sustainable Trent]

Hello all,

 

For those of you who missed our Monday meeting, this is a brief breakdown of what we discussed: (skim to bottom if you were there)

 

1.) CO-ORDINATOR POSITIONS: Those present gave a brief description of their job titles. If you didn't already, could you please email a written summary of specific jobs you see yourself doing? I plan to make a write-up of all positions and this would make it so much easier.

 

2.) We then discussed the breakdown of the budget. Of this semester's funds ($6,538.33 AFTER KWIC deductions) this is the tentative breakdown: 25% Administration (including 15% for KWIC accounting fees and petty cash), 5% Volunteer Appreciation, 15% Internal Projects (Sustainable Trent based projects), 40% External Projects (Funding to students and other organizations), 5% for Fundraising, and 10% for Events and Meetings. These projections are tentative and may be tweaked if need be. Two important points to note on finance are that we do NOT offer tax receipts, and cheques need to be made out to KWIC and NOT Sustainable Trent. (-Andrew please let me know if there is a mistake with numbers)

 

3.) We discussed website logistics and what we want to do. Kim outlined three possibilities for us: a local designer through the Trent server (a Trent student), a remote designer through the Trent server, or an independent ISP provider with links to Trent server. Members will check with friends to see if there is any interest in helping out, otherwise we will have to recruit, potentially through the Career Centre. Design andf content will be discussed on Monday's meeting.

 

4.) We agreed to help with a Library Waste Presentation put on by ST and library staff. We are not sure yet what exactly our role will be, but we will definitely participate in a "photo shoot" to create funny images of "do not's" in the library ( e.g. people drinking or eating or littering). Marielle will set this up and keep us posted.

 

5.) We also decided to split our email list into 3 groups: coordinators, group members, and a third list comprised of people who receive updates but not decision making emails- in other words, people who want to keep informed but who don't want to come out to meetings. Marielle has emailed all these people (from last year's list) and we are awaiting responses.

 

Kim mentioned the TCSA meeting that was today at 5pm, and we set our next and new meeting date for Mondays at 5pm in the KWIC centre.

 

NOW, new business.... Kim and I went to the TCSA meeting and they told us that there aren't a lot of changes now that we are a levy group. They strongly encouraged us to register with them, telling us that there are no catches other than paperwork and that it would simply be for our benefit so that they could network with us and would have us on file so that they could direct students to us if need be. We'll talk about it more on Monday, but give it some thought.

 

One more thought- Shelley wanted me to inform you of a sustainable business practices meeting put on by P'bo Green-Up this Friday from 8:30am-11:30am. If interested, register by calling 745-3238. 

 

I think that's it. Marielle will email next week's agenda. I apologize for the long email, but it's minutes, and I tried to be concise.