Download MSDN Library On Your Computer
Alexina Jurs
Organizations use SharePoint to create websites. In Microsoft 365, you can create a site from the SharePoint start page. You also get a SharePoint team site whenever you create a Microsoft 365 group in Outlook Online or Microsoft 365. If you're in SharePoint Server, you can create a team or a number of other types of sites. You can use the sites as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Google Chrome, or Mozilla Firefox. Get the SharePoint mobile app to stay connected from your mobile devices.
Select to open the document you want to work on and it will open in Microsoft 365 for the web. If you have the application installed on your computer and want to use it, select Edit Document > Edit in . For info on document libraries, see What is a document library?
In a document library, select to open the document you want to work on. It will open in Microsoft 365 for the web. The number of people currently editing the document appears at the top right of the document.
If you're using Microsoft 365, you can create a site from the SharePoint start page, and it automatically creates a Microsoft 365 group. If you create a Microsoft 365 group in Outlook or People, you automatically get a team site in SharePoint in Microsoft 365. For more on creating team sites, see Create a team site in SharePoint Online.
There are several ways to copy or move files, depending on the version of SharePoint you're using. In SharePoint in Microsoft 365, you can use the Copy to or Move to command to copy or move files between libraries. For more info, see Move or copy a folder, file, or link in a document library.
Getting your SharePoint library into an Explorer view can provide a fast way to do all file operations. You can do it essentially two ways, syncing the folders, or opening in Explorer. The difference is that synced folders persist and can be used anytime from any app, while Open in Explorer is a one-time operation.
When you sync a library, you're making a local copy on your desktop machine. If you sync two libraries, you can copy or move files and folders, create folders, and delete one or more file or folder. Your synced library is automatically synced with the SharePoint library. To sync libraries with SharePoint in Microsoft 365, see Sync files to your computer from a document library. For SharePoint Server 2016 , see Set up your computer to sync SharePoint Server on-premises files.
Another way to use Windows Explorer to manipulate files is to open a library in Explorer. Like synced folders, ths allows you to copy, move, and edit files and folders the way do on your desktop. Files are automatically updated in your SharePoint library. For more info, see Open a library in File Explorer.
Libraries are virtual containers for users' content. A library can contain files and folders stored on the local computer or in a remote storage location. In Windows Explorer, users interact with libraries in ways similar to how they would interact with other folders. Libraries are built upon the legacy known folders (such as My Documents, My Pictures, and My Music) that users are familiar with, and these known folders are automatically included in the default libraries and set as the default save location.
Including a folder in a library doesn't physically move or change the storage location of the files or folders; the library is a view into those folders. However, users interacting with files in a library are copying, moving, and deleting the files themselves, not copies of these files.
Libraries are built upon the legacy known folders (such as My Documents, My Pictures, and My Music) that users are familiar with. These known folders are automatically included in the default libraries and set as the default save location. That is, when users drag, copy, or save a file to the Documents library, the file is moved, copied, or saved to the My Documents folder. Administrators and users can change the default save-to location.
Users or administrators can hide or delete the default libraries, though the libraries node in the Navigation pane can't be hidden or deleted. Hiding a default library is preferable to deleting it, as applications like Windows Media Player rely on the default libraries and re-create them if they don't exist on the computer. See How to Hide Default Libraries for instructions.
Each library has a default save location. Files are saved or copied to this location if the user chooses to save or copy a file to a library, rather than a specific location within the library. Known folders are the default save locations; however, users can select a different save location.If the user removes the default save location from a library, the next location is automatically selected as the new default save location. If the library is empty of locations or if all included locations can't be saved to, then the save operation fails.
Certain library features depend on the contents of the libraries being indexed. Library locations must be available for local indexing or be indexed in a manner conforming to the Windows Indexing Protocol. If indexing isn't enabled for one or more locations within a library, the entire library reverts to basic functionality:
To avoid this limited functionality, all locations within the library must be indexable, either locally or remotely. When users add local folders to libraries, Windows adds the location to the indexing scope and indexes the contents. Remote locations that aren't indexed remotely can be added to the local index using Offline File synchronization. This feature gives the user the benefits of local storage even though the location is remote. Making a folder "Always available offline" creates a local copy of the folder's files, adds those files to the index, and keeps the local and remote copies in sync. Users can manually sync locations that aren't indexed remotely and aren't using folder redirection to gain the benefits of being indexed locally.
If your environment doesn't support caching files locally, you should enable the Turn off Windows Libraries features that rely on indexed file data Group Policy. This enablement makes all libraries basic. For more information, see Group Policy for Windows Search, Browse, and Organize.
While library files themselves can't be redirected, you can redirect known folders included in libraries by using Folder Redirection. For example, you can redirect the "My Documents" folder, which is included in the default Documents library. When redirecting known folders, you should make sure that the destination is either indexed or always available offline in order to maintain full library functionality. In both cases, the files for the destination folder are indexed and supported in libraries. These settings are configured on the server side.
* For shares that are indexed on a departmental server, Windows Search works well in a workgroup or on a domain server that has similar characteristics to a workgroup server. For example, Windows Search works well on a single share departmental server with the following characteristics:
The library icon can be modified by the administrator or user by directly editing the Library Description schema file. See Library Description Schema for information on creating Library Description files.
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