FW: SSDN News October 2024

[Keila Zayas Ruiz]

Issue 43 | October 2024 Facebook Instagram Website YouTube   SSDN News A newsletter of the Sunshine State Digital Network Welcome to the bi-monthly newsletter of the Sunshine State Digital Network (SSDN), the Florida Service Hub of the Digital Public Library of America (DPLA). As the Sunshine State's service hub, we provide partner metadata to the DPLA. The DPLA is a portal of over 40 million digital cultural heritage items from thousands of organizations around the country.     In This Issue: Archival Terminology of the Month Hidden Gems Training Opportunities Metadata Minute Copyright Corner Teacher's Corner: Featured Primary Source Set DPLA News Getting Started as an SSDN Contributor   Back to Top     Archival Terminology of the Month   artificial collection n. ~  an intentionally assembled collection of archival resources with varying provenances.   These collections are also sometimes called “assembled collections.” This is when collectors or archivists bring together materials, often around a specific time period or topic, that would normally have been kept as separate collections due to provenance (the original source of the item). For example, Florida State University Special Collections & Archives holds a collection titled 17th-20th Century Correspondence and Documents, objects collected over time and completely divorced from their original order. Indeed, FSU has in past years removed letters from this collection to return them to their original collection held at FSU. Source: Dictionary of Archives Terminology by the Society of American Archivists (SAA).    Back to Top     Hidden Gems Highlights from our DPLA partners Postcard: Clements' Restaurant, c. 1945 - Stuart Heritage Museum   Our hidden gem is a postcard featuring L. C. Clements' Restaurant (previously Fred's Lunch Room) once located on US Hwy 1 near Frazier Creek in Stuart, Florida. In the picture, a man poses at the entrance, and above both sides of the premises’ walls are boldly advertised menu items.   According to the description offered by Martin County Library System, the DPLA contributor, the Clements' Restaurant became the Goddard Restaurant in the late 40s-early 50s and was demolished in the early 1960s due to the widening of US Hwy 1.   Postmarked West Palm Beach, October 3rd, 1946, the postcard was sent to Miss Lena Shaw in St. Johnsbury, Vermont from "Mildred."   In 2016, the Treasure Coast newspaper, TCPalm, had ran a two-part feature on the genesis of the Clements' Restaurant. Part 1 looks back at the history of Stuart and a family’s profitable ventures of a filling station and restaurant—which would culminate into a tragic end—following the construction of the New Dixie Highway (U.S. 1). Part 2 examines the investigation into the accident and evolution of the family’s investment.     Links: Clements' Restaurant, c. 1945, https://dp.la/item/29a7138e5d1d8b301dc943ebb0592a58?q=florida+october&partner=%22Sunshine+State+Digital+Network%22&page=3&type=%22image%22 Postmark, https://www.martindigitalhistory.org/items/show/2325 Historical Vignettes: Supreme Service Lunch Room, a deadly tragedy – Part 1, https://www.tcpalm.com/story/specialty-publications/your-news/martin-county/reader-submitted/2016/11/10/historical-vignettes-supreme-service-lunch-room-deadly-tragedy/93593100/ Historical Vignettes: Pittmans rebuild after lunch room tragedy – Part 2, https://www.tcpalm.com/story/specialty-publications/your-news/martin-county/reader-submitted/2016/11/18/historical-vignettes-pittmans-rebuild-after-lunch-room-tragedy/94076742/     Back to Top     Training Opportunities A roundup of digital library related training from Florida and beyond.   Upcoming Live Training The Accidental Archivist Wednesday, October 30, 2024, 9am-4:30pm ET Where: R.A. Gray Building, 500 S Bronough St, Tallahassee, FL 32308 Join us for a free, day-long, interactive workshop to understand the basics of physical and digital archives. This workshop will cover best practices relating to collection development, processing, description, access, and preservation of both physical and digital collections. Presenters will provide different approaches that will take into account varying resources and organization sizes. Come learn the basics of archives management with the Sunshine State Digital Network. Presenters: Krystal Thomas, Florida State University and David Benjamin, University of Central Florida Free registration and lunch provided. Space is limited! Registration link: https://forms.gle/Ta6i7iRZWkXbgiKfA This workshop will be offered in other locations around Florida in 2025. Please keep an eye out for more information regarding those sessions soon.   ICYMI: Recorded Webinars Reconciling Metadata with OpenRefine https://youtu.be/zWUdwN6s0ZU?si=HtGP6nKUw-xUPxow Does your metadata contain values that don’t align with controlled vocabularies commonly used in the GLAM sector? Learn how to reconcile metadata with OpenRefine, a popular data cleaning tool that can help you with metadata prep for DPLA. The Outreach & Assessment and Metadata Working Groups invite you to join this session, which builds upon February’s Introduction to OpenRefine presentation. Attendees will: - Understand the basics of reconciliation with OpenRefine - See examples of reconciliation with commonly used vocabularies such as the Art & Architecture Thesaurus™ - Get pointers on untangling data, such as removing duplicate values This meeting will be led by Helen Baer, Digital Projects Librarian at Colorado State University, a member of the Plains to Peaks Collective. No software pre-installation will be required by participants. Please feel free to reach out to Helen if you have specific use cases or controlled vocabularies you’d like her to focus on at this event. Transcript   Practical Approaches to Reparative Description Workshop Series: Representations of Gender and Sexuality in Metadata https://youtu.be/x2apoeEMNEI?si=-sHfyZPa73vf_-kX Capturing information about gender and sexuality in descriptive metadata often surfaces questions and unique considerations about how to effectively maximize exposure of diverse collections without mislabeling or putting members of vulnerable communities at increased risk. At this presentation, attendees will hear a variety of perspectives on strategies for how to approach the capture of this information, as well as how to implement existing resources to help enhance collection metadata.   Reparative Archival Description: The Past, Present, and Future https://youtu.be/ILhyNPm5Xb4?si=PWThBTjgVigKpVm8 The Past, Present, and Future of Reparative Archival Description (RAD) reflects on past initiatives and future directions for RAD work in university and community archives. A moderated panel discussion will follow introductory presentations by panelists to discuss challenges and opportunities. Hosted by Yale University Library’s Reparative Archival Description (RAD) working group, this event is free and open to the public. Registration is limited!   Practical Approaches to Reparative Description Workshop Series: Local Contexts: Tools for Supporting Indigenous Rights and Interests in Collections https://youtu.be/aGE6Srm2fyQ?si=j89dumeGzxkSyIDm Every Indigenous community has cultural and biological knowledge within educational systems, archives, libraries, and museums that they do not own, do not control, and cannot govern circulation over. Local Contexts is a global nonprofit organization that was founded to address the needs of Indigenous communities and local organizations who wanted a practical method to deal with the range of intellectual property issues that arise in relation to managing cultural heritage materials. The Local Contexts Traditional Knowledge and Biocultural Labels and Notices are tools for Indigenous communities and collections- and research-based institutions to support Indigenous cultural authority and data sovereignty. In this webinar, which is being hosted by the DPLA Rights Statements Working Group, the Local Contexts team will introduce the Labels and Notices and how they can be used to support Indigenous rights and interests in collections and data.   Practical Approaches to Reparative Description Workshop Series: Special Projects in Reparative and Inclusive Description https://youtu.be/u6RmcI3ivXg?si=PdpMI1SPWjHQwnEz  In this final workshop of the series, presenters will share how they approached description projects for special collections at their universities. Projects include: reparative description for Nazi publications identified in the collection, expanding access to electronic agricultural extension reports through non-English language subject headings, and applying content statements and strategies for graphic images/thumbnails. Writing Grants for Audio Preservation and Reformatting https://youtu.be/VAfc7DXRgzA?si=5reOfDA9NJjGpE-R Instructor: Bryce Roe, Director of Audio Preservation Services, NEDCC Audio collections are at a high-risk of loss due to the relatively short lifespan of their carriers and dependence on obsolete media for playback, but reformatting is a challenging and technical process, which can require the involvement of vendors whose services might be difficult to afford without outside funding. This webinar will introduce participants to a variety of grants that fund audio preservation and reformatting activities and offer guidance on selecting a grant-worthy project for their institution. Director of Audio Preservation Bryce Roe will also walk participants through each major section of a grant with tips and advice for preparing a successful application. Copyright for Digital Libraries https://youtu.be/vw64XGCeS9M?si=DLbaSsgLf1rRDPb3 Copyright in libraries can be confusing, especially when it comes to knowing your rights concerning the digitization of archival and special collections. This one-hour webinar will address basic copyright considerations and fair use cases that can be made when assessing the copyright status and access of digitized collections online.   Introduction to Project Management https://youtu.be/WsvJ5wkfoEo?si=G1XZ6IpCGhGMRivC This session will address all stages of digital project management, with a focus on the planning stages. A majority of the work when it comes to a digitization project is in the planning stages, answering these questions: What are you going to digitize? How are you going to digitize it? Who is going to do all the work? This session will look at how to define and map out your project, exploring tools that will help in all stages of a project as well as ways to continually evaluate your plan once a project gets up and running.   Implementing and Assessing AI Tools in Archival Metadata Workflows https://youtu.be/ZehwzO6wO8U?si=EEDZvkYRLwfkRcM3 This winter, at the AI4LAM conference, Sara attended a talk by Jessica and Jeremiah on how they were experimenting with OpenAI's GPT models for their archival metadata workflows.  Not many are attempting this (yet!) and we thought folks would be interested in what they are doing, how they are going about it, and the results they are getting. The speakers: Jessica Roberson is the Digital Initiatives Librarian at the University of Alabama Libraries. Jeremiah Colonna-Romano is the Digitization Manager at the University of Alabama Libraries.   View SSDN's full catalog of recorded training sessions on our YouTube channel.   Back to Top   Copyright Corner Welcome to the Public Domain The term “public domain” refers to creative materials that are not protected by intellectual property laws such as copyright, trademark, or patent laws. The public owns these works, not an individual author or artist. Anyone can use a public domain work without obtaining permission, but no one can ever own it. An important wrinkle to understand about public domain material is that, while each work belongs to the public, collections of public domain works may be protected by copyright. If, for example, someone has collected public domain images in a book or on a website, the collection as a whole may be protectable even though individual images are not. You are free to copy and use individual images but copying and distributing the complete collection may infringe what is known as the “collective works” copyright. Collections of public domain material will be protected if the person who created it has used creativity in the choices and organization of the public domain material. This usually involves some unique selection process, for example, a poetry scholar compiling a book—The Greatest Poems of e.e. cummings. There are four common ways that works arrive in the public domain: the copyright has expired the copyright owner failed to follow copyright renewal rules the copyright owner deliberately places it in the public domain, known as “dedication,” or copyright law does not protect this type of work. Keep reading...     Metadata Minute Metadata Matters: Connecting People and Information Mary S. Woodley Revised by Murtha Baca In the current environment of global access to the universe of electronic resources, the importance of metadata has only increased. Metadata standards and their structures are in a state of flux as they aim to accommodate “futuristic” models of information sharing. These standards reflect the functionality of how information and knowledge are stored and expressed for machine processing and how search engines can serve as better filters for discovery. In recent years we have witnessed a transition from print-based content to content that is born in digital form or made available simultaneously in multiple formats. All of this is accompanied by a blurring of the lines between articles in journals, chapters in books, books that have been digitized in their entirety, accompanying data, and structured or unstructured data that is archived as content. Read more... Back to Top     Teachers’ Corner Featured Primary Source Set of the Month  Frederick Douglass and Abraham Lincoln Digital Public Library of America (DPLA) Primary Source Sets are designed to help students develop critical thinking skills by exploring topics in history, literature, and culture through primary sources. Drawing on materials from libraries, archives, and museums across the United States, the sets use letters, photographs, posters, oral histories, and video clips. Each set includes a topic overview, ten to fifteen primary sources, links to related resources and a teaching guide. These sets were created and reviewed by the teachers on the DPLA's Education Advisory Committee. This month’s featured Primary Source Set is Frederick Douglass and Abraham Lincoln. Abraham Lincoln and Frederick Douglass both rose from poverty to become advocates for freedom and equality. Although their backgrounds are seemingly different and their meetings brief, their work to end slavery is undeniable. Lincoln, born in 1809 to poor farmers in Kentucky, moved to Illinois, earned a law degree and was elected to state and national-level office. Douglass was born into slavery in Maryland. After Douglass’s escape, he became an ardent abolitionist, publishing his autobiography and a weekly abolitionist newspaper entitled The North Star. These men met three separate times during Lincoln’s presidency to discuss issues such as the Emancipation Proclamation and the Thirteenth Amendment. When Douglass was turned away from the White House on the day of Lincoln’s Second Inauguration, Lincoln called him back, saying, “There is no man in the country whose opinion I value more than yours.” This source set explores each man’s views and work to end slavery. Explore this month's featured primary source set to learn more, access the teaching guide, and find additional resources.   An 1879 photographic portrait of Frederick Douglass View Primary Source Set | View Item   Back to Top     ·         AI & Public Libraries: An Overview ·         The Banned Book Club now available nationwide ·         DPLA’s ‘Corps’ Mission: Providing High-Quality, Expert-Curated, Open Access Collections for All ·         End of Summer update from DPLA ·         Groundbreaking Agreement Provides Libraries with Permanent Ownership Rights Over Tens of Thousands of Digital Titles     Back to Top     Have digital library questions? Want to stay updated? Join our listserv or subscribe to our newsletter.     Getting Started as an SSDN Content Contributor   Are you interested in sharing your organization's digital collections with the Digital Public Library of America? We have a document that will walk you through the steps and requirements for becoming an SSDN partner. It is not as intimidating or difficult as you might think!   View and Download Facebook Instagram Website YouTube