Minutes of the GB Meeting held on 12th April 2026
Sugam Sabuj
Key Agenda Items:
- Display of Unaudited Financials of the society for FY 2025-26
|
Collections : ( Without Corpus) |
FY25 |
FY26 |
Inc/(Dec) |
|
Maintenance Charges |
44.93 |
45.53 |
0.60 |
|
Non occupancy maintenance |
5.51 |
5.48 |
-0.03 |
|
Society premises usage charges |
1.53 |
1.63 |
0.10 |
|
Savings bank Interest |
0.02 |
0.20 |
0.18 |
|
Interest on FD with PNB |
2.84 |
3.2 |
0.36 |
|
Penalty Fees |
1.86 |
3.17 |
1.31 |
|
Miscellaneous Income |
0.00 |
0.15 |
0.15 |
|
Total |
56.69 |
59.36 |
2.67 |
- Display of Corpus Fund Position for year 2025-26 with Projections for year 2027 & 2028.
|
in Lacs |
||
|
Corpus Fund Details |
Mar-25 |
Mar-26 |
|
Fixed Deposit- PNB |
39.31 |
41.31 |
|
FD Interest |
2.84 |
3.29 |
|
Fixed Deposit-Canara |
1.00 |
1.50 |
|
Total |
43.15 |
46.10 |
- Asset Procurement for FY 2025-26. We have decided to start an Asset Register for the society.
- Timelines for Corpus Funs payment agreed upon my members.
|
Year |
Timeline |
|
FY 2025-26 |
Jul-26 |
|
FY 2026-27 |
Mar-27 |
|
FY 2027-28 |
Mar-28 |
- Capital Expenditure for FY 2026-27
|
One Time Expense |
2024-25 |
One Time Expense |
2025-26 |
|
CCTV |
1.5 |
Barb Ware -A-C Block |
0.3 |
|
Kichen Marbel |
1.1 |
Hand Rails |
0.24 |
|
Community Tiles |
1.51 |
Community Hall |
0.45 |
|
Concrete Slab |
0.28 |
11 Common Washrooms |
1.77 |
|
Transformer Grill |
0.23 |
Paiting Work |
0.18 |
|
Main Gate |
0.31 |
External Basin |
0.25 |
|
Total |
4.93 |
Total |
3.19 |
- Discussion on New Appointed Auditor Subhayan & Co –
Observation & Advises: -
- The proposal to bring the Society under Income Tax filing from FY 2026–27 was discussed in detail.
- Refund of FD interest is not being claimed in absence of ITR filling.
- Puja Account to be clubbed with Society account as Puja account is under Society Name.
- TDS to be deducted on all vendor payments of Rs.30000 per bill or Rs 1lacs cumulative within a year.
- All Vendor Bills to be on Co letterhead, Dated Stamped with PAN No.
- Non Filling of Income Tax may cause future penalty obligation for the society.
Resolutions:-
100% support for this change of going for Income Tax Filling was not received from the members.
After deliberations, it was agreed to constitute a 5-member committee. The committee will seek the opinion of external auditors and,
based on their recommendations, suggest the appropriate course of action to the present Board.
- Maintenance collections from 5 Major Defaulters
|
Flat No |
Name |
As on Mar'25 |
As on Mar'26 |
|
BLOCK-F-4B |
MR. TARUNPAL SINGH NARULA |
4,34,572 |
5,59,655 |
|
BLOCK-D-RH2 |
MR.ASISH KUMAR RAY |
3,78,551 |
5,07,339 |
|
BLOCK-F-RH2 |
MR.RANIT CHARABORTY |
2,84,812 |
3,65,703 |
|
BLOCK-B-2D |
MRS.JAYATI BHATTACHARYA |
1,11,222 |
1,62,235 |
|
BLOCK-F-4A |
MR.MAHESH DADLANI |
60,926 |
1,10,816 |
|
|
Total |
12,70,085 |
17,05,750 |
A detailed discussion happened on these 5 cases with update of every recovery steps/meetings/discussion that this Board has undertaken including notices & mail to them to collect the prolong dues. Some of the cases have started paying & some has asked for an full & final settlement figure to regularise the account.
- Delay payment Charges @18%
It was discussed in detail on downward revision of the rate of 18% on delayed payment charges as mentioned in the By laws , the impact of compound interest & possibility of changeover from a compound to simple interest-based regime. Also scope of discount is maintenance paid in advance for the entire year.
Resolution:-
Revision of the delayed charges rate of 18% was not agreeable to members but Moving from compound to Simple Interest based calculation was unanimously supported by members. Hence it was decided that from quarter June-Aug’26 (Q2-FY 2026-27) We will move to Simple interest based calculation on delayed payment rather than compound. Agreed by Members. Also it was unanimously decided that there will not be any discount on advance payment.
- Rajesh Medical Expenditure Summery:-
|
Rajesh Account |
Rs |
|
|
Total Collection in Jna26 |
144703 |
|
|
Total Collection in Feb26 |
17000 |
|
|
Total Collection in Mar26 |
59500 |
Total – Collection Rs. 221203/- |
|
Expenses for Medical Treatment |
161967 |
Annex-1 |
|
Available Balance (B) |
59236 |
|
Resolution:-
It was unanimously decided by the members that the excess Fund of Rs.59236/- lying with us will be used for Rajesh’s medical expenses only for his full recovery as in required.
For security purpose please reach one to one if you need the template of the GB Meeting.
Thanks & Regards
Suman Dasgupta - Secretary
From the Board of SSAOA