Nov Workshop- topic/speaker/budgeting

[TVS Sekhar]

Hello All,

We had an EC meeting attended by Sheela Kamat, Saraswati, Subbu, Vidhya, Shankar Prasad  and myself.

We discussed the topic & flow, which was tentatively fixed as:

• Day 1 - 10 am - Key Note Speakers on Communication between Parent & Child and Communication with Adolescents - speakers Shobha Managoli & Preeti Galagali respectively, followed by break-out sessions for parents in the adoptee age group of up to 12 years and the other group of teenage and older - these sessions will be up to 1 pm (lunchtime) - with vote of thanks to the 2 speakers, who will join for lunch before departing from FF.
  
• Day 1 - 2 pm - 5 pm : Topic - Humor in Communication, speaker : Dr Shaibya Saldanha, with vote of thanks to Dr Shaibya at 5 pm. There will be a tea break at 3.45 pm. Dr Shaibya can stay for dinner, if she chooses to, else departs after the session.
  
• Day 1 - 7 pm : Bonfire & Bonding
  
• Day 1 - 8 pm : Dinner
• Day 2 - 8 am : Check-out and breakfast. Luggage can either be loaded into personal transport or kept in the dorm - 2 dorms available for this purpose and for resting.  
  
• Day 2 - 10 am to 1 pm : Topic : Having fun interacting with our Child/Children; speaker - Dr Ali Khwaja and Team Banjara, ending with vote of thanks to Dr Ali and his Team, who will join us for lunch
  
• Day 2 - 1 pm : Lunch and Farewells
  
• Speakers need to be contacted, and if they accept, brief them on the topic, and take their inputs for special needs (conveyance, LCD projector, audio system, chart-paper, pens, pads, etc for group activity and any other requirements)

We discussed the Fireflies budgeting - the same is attached (Nov 14 Workshop - cost workings.xlsx) (it gives the budgets and actual of the 2014 FF event for comparison)

• We need to make the advance payment of Rs 50,000 to FF - Skankar Prasad was requested to do so.
• We need to decide on the quantum to be charged per participant. The attached budgeting has both options of Rs 1000 per participant and Rs 1200 per participant. In either case, the amount covers food & stay for each participant aged 10 years and older - same charge for Member, Member's family / child and outstation guests - e.g., BSSK/SOFOSH, NEEDA, BAPUJI, Mysore, etc. Non-Members will be charged Rs 1500 in place of the Rs 1000/1200. Charges fixed whether staying overnight or not - acco on first-cum-first-served basis. Balance of expenses to be covered from donations or from corpus.  
• I suggest we divide the roles between the various EC Members - one EC Member per event, with Saraswati / Sharkar Prasad and me coordinating. Vidhya for time-keeping and MC duty!!
• Teaser mail to be sent as discussed - sent yesterday by me.

Based on the consensus, we need to move quickly in getting the website up, printing of folders / pads, poster, etc. Fliers to be printed this time? Mementos and/or flowers? Transport for who all - to be arranged and the EC Member coordinating will have to track the taxi company from pick up to departure of speaker / guest from FF - bill settlement common if travel agency else, with Shankar Prasad with bill. And donations, of course! 

Please add amend where needed. Let us make this year's workshop the best yet!!

Regards

TVS

9844137262

[TVS Sekhar]

Hi All,

Continuing with the preparations, the updates as of now:

1. Saraswati has spoken and got oral confirmations from all 3 speakers - Shobha Managoli, Preeti Galagali & Shaibya Saldanha. In fact, Saraswati and I have met Preeti (on 25 Sep) & Shaibya (this afternoon). Only person to meet is Shobha, which will be completed next week, besides a formal meeting with Dr Preeti as well. Dr Ali still needs to be spoken to and met - for the 22nd Nov session. Saraswati - please speak with him, and I will go over next week and meet him. We also need to create catchy themes - one for the overall Nov workshop and one each for the 4 sessions. Shobha has suggested the theme for her session : "Know to learn, learn to know". Something on similar or other lines can be suggested for the other sessions. Saraswati may please share the email ids of each of the 4 speakers - I have Dr Ali's id and Chandni is sending me Chandra's id. Just for completeness.
2. Contacted Chandni - she is not in station starting 21 Nov due to a wedding in the family in Sri Lanka. She promised to introduce Chandra, who has assisted Chandni in both the past 2 workshops when we had engaged Chandni, and hence knows Sudatta and what to accomplish. I will connect with Chandra and have this closed.
3. FF advance paid - thanks Prasad.
4. I sent out one mail on 27 Sep, including our Hyd contemporaries. Have received a positive & enthusiastic response from PK Ravi. Please share with me the email ids of such similar persons or groups, whom I can contact for a heads-up for our workshop.
5. Have not heard from anyone regarding the choice of options regarding the participant fee - whether Rs 1000 or Rs 1200. In fact have not heard from anyone on any of the several items mentioned in my mail of 28 Sep !!!

Regards

TVS

9844137262

[Saraswati Srinath]

TVS,
I am sorry I forgot to mention to u that I spoke to Dr. Ali this morning. He hs agreed and blocked his date. I will give I e-mail details of  speakers and all other support groups. Reg registration fees I would vote for Rs.1000.
I remember Chandra n hope she will be able to do as good a job as Chandini.
Saraswati

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[Shankaraprasad Bhat]

I vote for registration fee Rs.1000

Regards,
Prasad

---

From: Saraswati Srinath
Sent: ‎30-‎09-‎2015 07:59 PM
To: TVS Sekhar
Cc: sudatta-executive-committee
Subject: Re: [SuDatta EC] Re: Nov Workshop- topic/speaker/budgeting

[Ravi Rangachari]

Thanks for this
Rs 1000 per head seems fine
REGARDS

Ravi Rangachari
9742975079