Re: Revised Final CCTV Offer

[STRAOAO Security]

++ Removing vendors 

@technical_facilityPlease ask the vendor to share the Proforma Invoice as per the BOQ shared in their last email for the first phase.

Accordingly, kindly proceed with the advance payment as per the Work Order terms and conditions.

Request you to prioritize this on an urgent basis.

Thanks You,

Arnab Paull 

On Behalf of Security Sub Committee 

On Wed, Mar 18, 2026, 3:09 PM NUSK TECH PRO <nuskt...@gmail.com> wrote:

Dear Sir,

Please refer to the below BOQ. We are sending the Proforma Invoice Shortly.

Sl No	Description	MAKE	Qty	UOM	Unit Price (Including Tax)	TOTAL
1	5MP IP Bullet Camera	MATRIX	6	nos	10,250	61,500
2	4MP IP Bullet Camera	CPPLUS	29	nos	4,460	1,29,340
3	2MP IP Dome Camera	CPPLUS	47	nos	2,950	1,38,650
4	64-CH NVR	MATRIX	2	BOX	44,614	89,229
5	8+2 PoE Switch	TPLINK	7	nos	4,465	31,255
6	4+2 PoE Switch	TPLINK	14	nos	2,900	40,600
7	4-Port Desktop Switch	TPLINK	3	nos	1,200	3,600
8	10TB HDD	WD/SEAGATE	8	nos	38,350	3,06,800
9	Media Coverter	FYBER	6	pairs	4,600	27,600
10	2U Rack	DLINK/CPPLUS/REPUTED	7	nos	1,530	10,710
11	Server Rack	DLINK/CPPLUS/REPUTED	0	nos	53,680	-
12	CAT6 Cable	DIGISOL	5500	mtr	71	3,90,500
13	1 Mtr Cable	DIGISOL/REPUTED	20	nos	160	3,200
14	Camera Box	Reputed	82	nos	60	4,920
15	RJ45 Connector	DLINK	2	BOX	700	1,400
16	Pole Mount	Reputed	4	nos	700	2,800
17	Conduit	Reputed	3000	mtr	23.50	70,500
18	Services		1	nos	51,146	51,146
19	CMS		0	Set	35,000	-
20	Display Screen	32inch Led TV Display	1	nos	25,000	25,000
21	Miscellaneous Item		1	Set	-	-
TOTAL AMOUNT INCLUDING ALL TAXES						13,88,750
ONE TIME SPECIAL DISCOUNT						4%
FINAL DISCOUNTED AMOUNT						13,33,200

On Wed, 18 Mar 2026 at 10:15, STRAOAO Security <straoao20...@gmail.com> wrote:

Dear Mr Roy,

Greetings Of the Day!

Thanks for your reply.

Please note our comments on your query.

1. We need to understand the areas/blocks/buildings where civil work is already completed or will be completed within 15/20days.

Phase-1 - Apple , Banana, Grapes, Cherry, Dates , Fig, Elderberry

Phase-2 - Winter , Autumn , Summer, Spring

Above mentioned building pluster work completed . you can proceed for installation for these buildings and its nearby gates as well as the boundary area.

2. Due to unavailability of 6MP Bullet cameras of Cpplus proposed at the security gates, we would be providing higher quality make option, i.e. Matrix 5MP Bullet camera for the said item only.

Please Go-ahead but make sure the quality should not compromise

3. Also please note as per availability we may also provide Matrix NVR in place of Cpplus NVR. This is due to materials availability challenges. Whatever make we will deliver in NVR will be continued for the complete project.

Please Go-ahead but make sure the quality should not compromise

4. Proposed start date will be within 10days from the date of advance payment.

Please share the BOQ for first phase work. kindly note first phase approved budget as per our SGM is 13 lacs Approx.; so share the BOQ accordingly and we will proceed payment for the same.

5. As per your instruction the project will be phase wise, thus untill we freeze on the Phase 1 and Phase 2 quantity, breakup of the Phase 1 and 2 timelines cannot be shared now.

Please share the BOQ for first phase work. kindly note first phase approved budget as per our SGM is 13 lacs Approx.; so share the BOQ accordingly and we will proceed payment for the same.

6. We will expedite the installation process as per the requirement depending on site clearance.

Phase-1 - Apple , Banana, Grapes, Cherry, Dates , Fig, Elderberry

Phase-2 - Winter , Autumn , Summer, Spring

Above mentioned building pluster work completed . you can proceed for installation for these buildings and its nearby gates as well as the boundary area.

7. We will share the Phase 1 BOQ immediately on receipt of the line no. 1 information. Mentioned on line-1

8. As per the present market conditions, prices of copper and similar materials as still volatile and due to financial year end, we expect price hike from April 2026. As per tentative market information, CAT6 cable, Hard disk, Poe switch and Camera prices will be increased substantially. In that regards, we request your guidance on the same as the project will be in phases as per your civil work and completion time will be longer than planned.

Please note we have already mentioned we will proceed the work phase wise. so by 31st march its not possible to accept delivery. After start of first phase work we will take the approval for balance work from our residents on next upcoming SGM / AGM and try to complete the work as early as possible

Please do the needful to start the work asap.

Thank You,

Arnab Paull (BOM)

on Behalf of Security Sub committee

8013674745 

On Sun, Mar 15, 2026 at 12:46 PM NUSK TECH PRO <nuskt...@gmail.com> wrote:

Dear Technical Manager,

Thanks for the Purchase Order.

Please refer the details as below -

1. We need to understand the areas/blocks/buildings where civil work is already completed or will be completed within 15/20days.

2. Due to unavailability of 6MP Bullet cameras of Cpplus proposed at the security gates, we would be providing higher quality make option, i.e. Matrix 5MP Bullet camera for the said item only.

3. Also please note as per availability we may also provide Matrix NVR in place of Cpplus NVR. This is due to materials availability challenges. Whatever make we will deliver in NVR will be continued for the complete project.

4. Proposed start date will be within 10days from the date of advance payment.

5. As per your instruction the project will be phase wise, thus untill we freeze on the Phase 1 and Phase 2 quantity, breakup of the Phase 1 and 2 timelines cannot be shared now.

6. We will expedite the installation process as per the requirement depending on site clearance.

7. We will share the Phase 1 BOQ immediately on receipt of the line no. 1 information.

8. As per the present market conditions, prices of copper and similar materials as still volatile and due to financial year end, we expect price hike from April 2026. As per tentative market information, CAT6 cable, Hard disk, Poe switch and Camera prices will be increased substantially. In that regards, we request your guidance on the same as the project will be in phases as per your civil work and completion time will be longer than planned.

We are looking forward to your response at the earliest.

Regards 

Kuntal Roy

9831388237

On Sun, 15 Mar, 2026, 12:23 pm technical_facility, <siddhatown...@gmail.com> wrote:

Dear Kuntal Roy,

Please note that the work order for the CCTV installation has been prepared and attached to this email for your reference. Kindly review the attached document and confirm receipt and acceptance from your side.

You are requested to follow the planned route of work starting from Phase 1. Upon successful completion of Phase 1, you may proceed with Phase 2. This phased approach is necessary as the civil work is currently in progress along the same route.

Additionally, please inform us about:

• The proposed start date for the installation work.

• The estimated time required to complete the entire scope of work.

Your confirmation and schedule will help us coordinate the ongoing civil activities accordingly.

We look forward to your prompt response.

Thanks & regards,

Subhajit Mandal

Technical Manager

STRAOAO, Siddha Town Rajarhat

Kolkata 700136

On Tue, Feb 24, 2026 at 7:00 PM NUSK TECH PRO <nuskt...@gmail.com> wrote:

datasheets enclosed.

On Tue, 24 Feb 2026 at 17:59, NUSK TECH PRO <nuskt...@gmail.com> wrote:

Dear Sir,

Please refer the details as below:

Sl No	Item Required	Make	Part Code	Qty	UOM
1	6MP IP Bullet Camera with Audio, 3.6mm lens	CPPLUS	CP-UNC-TA61L3C-LQ	9	nos
2	4MP IP Bullet Camera with Audio, 3.6mm lens	CPPLUS	CP-UNC-TA41L3C-D-Q	99	nos
3	2MP IP Dome Camera with Audio, 3.6mm lens	CPPLUS	CP-UNC-DA21L3C-Q	187	nos
4	NVR for 300 cameras	CPPLUS		1	set
5	8+2 PoE Switch	TPPLINK		25	nos
6	4+2 PoE Switch	TPPLINK		56	nos
7	4-port Desktop Switch	TPPLINK		20	nos
8	10TB SURVEILLANCE HDD	WD/Toshiba/Seagate/Reputed (As per availability)		16	nos
9	MEDIA CONVERTER	Syrotech/Fyber/Secureye		14	pairs
10	CAT6	Digisol/Reputed		18300	mtrs

Regards,

Kuntal Roy

On Tue, 24 Feb 2026 at 17:03, technical_facility <siddhatown...@gmail.com> wrote:

Dear Kuntal Roy,

Please disregard the previous email, as it was forwarded due to a technical glitch. We apologize for any inconvenience caused.

Further, kindly provide the detailed specifications and model numbers of the materials/equipment proposed to be used in our society for our review and confirmation.

We look forward to your response.

Thanks & regards,

Subhajit Mandal

Technical Manager

STRAOAO, Siddha Town Rajarhat

Kolkata 700136

On Tue, Feb 24, 2026 at 4:24 PM technical_facility <siddhatown...@gmail.com> wrote:

Dear Kuntal Roy,

However, an important compliance matter has emerged. As per recent regulatory requirements, STQC (Standardisation Testing and Quality Certification) and BIS certification will be mandatory for the sale of CCTV products after 31st March 2026. The brand finalized in the tender currently does not fall under STQC certification.

Accordingly, the L1 vendor has also submitted an optional quotation for STQC/BIS-certified products for consideration.

In view of the above, we request your urgent feedback on the way forward. Additionally, please note that the prices of CAT6 cables and hard disks are witnessing inorganic increases on a daily basis, which may impact the overall project cost if procurement is delayed.

Looking forward to your prompt response.

Thanks & regards,

Subhajit Mandal

Technical Manager

STRAOAO, Siddha Town Rajarhat

Kolkata 700136

On Wed, Feb 18, 2026 at 4:22 PM NUSK TECH PRO <nuskt...@gmail.com> wrote:

Dear Sir,

This is in reference to our discussion 15th instant regarding final revised offer, we are please submit our rock bottom offer for your kind perusal.

During our meeting we also discussed the recent STQC/ER mandates  and thus included an optional quote (rock bottom offer) with CPPLUS camera make also.

We look forward to your valued order and ensuring best services at all times.

Regards

Kuntal Roy

9831388237

[Debasish Barman]

Hi Technical Team,

Please mention the model no of the Matrix 5MP camera in the PO .

Thanks!!

Debasish Barman

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Debasish Barman
Bosch Limited
Mob: 9831175900

[STRAOAO Security]

@technical_facility please ask vendor to send revised PI with Model no & Brand.

@Town Helpdesk Debayan please proceed for the Adavance as per WO order T&C

Thank You 

Arnab Paull 

On Behalf of Security Sub Committee 

[STRAOAO Security]

@technical_facility hope the vendor had been asked for the revised PI with Model no and also you had processed to share revise WO with two changes.

@Town Helpdesk Debayan Did you proceed for approval to release the payment?

@straoao Avik Da please give your approval to proceed the work.

Thank You,

Arnab Paull 

On Behalf of Security Sub Committee 

[straoao]

Approved from finance team based on the feedback received from the security sub committee members. 

Accounts team , Please ensure proper worl order with all terms and conditions are in place along with proforma invoice for advance payment. This is a high value and highly important project that is being undertaken after a long period of time.

Regards,

Avik Chatterjee 

[Town Helpdesk]

Subhajit,

Please attach the revised PI alongwith signed work order. 

Thanks & Regards,

Debayan Dutta Gupta

Accounts Team, STRAOAO

Email: town.h...@gmail.com

Contact: +91 9477184618 (10.30 AM to 6.30 PM)

[STRAOAO Security]

Hi Debayan,

Please proceed with the payment as per the last PI after deducting the amount for 10 pcs (80TB storage as per last PI 8 pcs of 10TB ) of Hard Disks, as per the new purchase bill of Computer Garage.

Also, please note that 5% of the total work order value (as per the PI of the partial order) has to be retained for 18 months, as per the terms of the Work Order.

Before releasing the payment, please share the calculation sheet. Once I give the go ahead, you may proceed further with the payment process.

Thank You,

Arnab Paull 

On Behalf of Security Sub Committee 

On Sat, May 23, 2026, 5:57 PM siddhatownrajarhat TE <siddhatown...@gmail.com> wrote:

Respected Arnab Sir,

For your kind information, as per the work order, the CCTV camera installation work has been completed successfully.
The work order includes the installation of a total of 82 cameras. Out of these, only one camera could not be installed as the cabling work of Angel Block has not yet started. All the remaining 81 cameras have been installed successfully and are functioning properly. The camera alignments have also been checked and found satisfactory.
The hard disk was not supplied by the vendor; however, the installation work assigned to the vendor has been completed successfully. The LED screen installation is complete, and the splitter has also been connected properly.
All materials within the scope of the work order have been supplied and installed. Please find the attachment below for the detailed copy of supplied and installed materials.
Overall, the installation and commissioning of the CCTV cameras have been completed successfully, and the viewing quality of all installed cameras is satisfactory.
Please feel free to reach out to me for any further queries regarding this matter.

Thanks and Regards,

Rahul Batabyal

(Technical Executive)

On Sat, May 23, 2026 at 11:24 AM Town Helpdesk <town.h...@gmail.com> wrote:

Thanks & Regards,

Debayan Dutta Gupta

Accounts Team, STRAOAO

Email: town.h...@gmail.com

Contact: +91 9477184618 (10.30 AM to 6.30 PM)

---------- Forwarded message ---------
From: STRAOAO Security <straoao20...@gmail.com>
Date: Fri, 20 Mar 2026 at 13:50
Subject: Re: Revised Final CCTV Offer
To: technical_facility <siddhatown...@gmail.com>
Cc: Facility Manager <siddhatown...@gmail.com>, Town Helpdesk <town.h...@gmail.com>, Siddha Town Rajarhat Helpdesk <siddhatownraj...@gmail.com>, office bearers <strao...@gmail.com>

@technical_facility 

Please proceed and also take PO acceptance from Vendor.

@Town Helpdesk please proceed with payment as per WO terms and conditions.

Thank You 

Arnab Paull 

On Fri, Mar 20, 2026, 1:46 PM technical_facility <siddhatown...@gmail.com> wrote:

Respected Arnab Sir,

We have received the Proforma Invoice for the CCTV fast phase, with a total value of INR 13,33,200.00 (including GST).

We request your approval to proceed with the release of the above-mentioned amount for the fast phase, so that the project activities can continue as planned without delay.

Kindly provide your approval or further instructions at the earliest.

Please let us know if any additional documentation or clarification is required from our end.

Thanks & regards,

Subhajit Mandal

Technical Manager

STRAOAO, Siddha Town Rajarhat

Kolkata 700136

On Thu, Mar 19, 2026 at 7:44 PM technical_facility <siddhatown...@gmail.com> wrote:

Respected Sir/Madam,

The work order has been regenerated. Please find the updated copy attached for your reference.

Kindly review the document and let us know if any further modifications are required.

Thanks & regards,

Subhajit Mandal

Technical Manager

STRAOAO, Siddha Town Rajarhat

Kolkata 700136

On Thu, Mar 19, 2026 at 6:58 PM STRAOAO Security <straoao20...@gmail.com> wrote:

Dear Subhajit,

Waiting for your update.

Thank You 

Arnab

On Thu, Mar 19, 2026, 2:14 PM NUSK TECH PRO <nuskt...@gmail.com> wrote:

SORRY MISSED THE ATTACHMENT.

ENCLOSED HEREWITH.

On Thu, 19 Mar 2026 at 14:01, NUSK TECH PRO <nuskt...@gmail.com> wrote:

PLEASE REFER THE ENCLOSED PI FOR THE COMPLETE PROJECT.

On Wed, 18 Mar 2026 at 16:02, NUSK TECH PRO <nuskt...@gmail.com> wrote:

please refer the enclosed PI for your reference.

[Town Helpdesk]

Respected Arnab Sir,

Please find below the revised payment calculation based on the updated hard disk procurement details:

Particulars	Amount (Rs.)
Total Work Order Value	13,33,200
Less: Net Cost of 10TB Hard Disk as per Work Order	2,94,528
Net Work Order Value	10,38,672
Cost of 10 nos. 8TB Hard Disk purchased from Computer Garage	3,55,180
Excess Cost for Hard Disk	60,652
Work Order Value after adjusting excess hard disk procurement cost	9,78,020
Less: Advance already paid	7,63,495
Less: 5% Retention Amount (to be retained for 18 months)	48,901
Net Payable to Vendor	1,65,624

Calculation Reference:

• Excess Cost for Hard Disk = Rs. 3,55,180 – Rs. 2,94,528 = Rs. 60,652
• Revised Work Order Value = Rs. 10,38,672 – Rs. 60,652 = Rs. 9,78,020
• Retention Amount = Rs. 9,78,020 × 5% = Rs. 48,901

Kindly review and confirm the above calculation. Upon receiving your approval, we shall proceed with the payment accordingly.

Thanks & Regards,

Debayan Dutta Gupta

Accounts Team, STRAOAO

Email: town.h...@gmail.com

Contact: +91 9477184618 (10.30 AM to 6.30 PM)

[STRAOAO Security]

Hi Debayan,

As per trail mail and discussion I found the payable amount is perfectly fine after deduction of Hardisk value.

So you may proceed with balance payment.

@straoao Avik Da, you check and approve please.

Thank You 

Arnab Paull 

On Behalf of Security Sub Committee 

[straoao]

Approved from finance team.

Br,

Avik Chatterjee