Download All Contacts From Outlook
Vaun Stokes
When you export your contacts from Outlook for Windows, a copy of your contacts is saved to a CSV file, or other file type. You can then use this file to import your contacts to another email account.
THIS STEP IS KEY especially if you're borrowing a friend's computer: In the Select folder to export from box, scroll to the top if needed and select the Contacts folder that's under your account. Choose Next.
Use the People page in Outlook.com to view, create, and edit contacts and contact lists. Create new contacts from scratch, or add someone as a contact from an email message. You can also create a contact list for sending email to a group of people.
New contacts are saved in your default Contacts folder, and you will also see them under All contacts. If you want to save the contact in a different folder, select the folder before creating the contact.
You can add people (email addresses) to a contact list in two ways: By editing a contact list and adding people to it from within the list, or by selecting one or more contacts and adding them to a list from the Add to list option on the toolbar.
You can remove people (email addresses) from a contact list in two ways: By editing the contact list, or by selecting a contact and removing them from a list using the Add to list option on the toolbar.
Importing and exporting contacts is useful when you have a list of contacts on one account, and want the same contacts on another account. For instance, if you want your Gmail contacts to be copied over to your Microsoft 365 account you would export your Gmail contacts and import them into Microsoft 365.
Whether you are migrating to another email service or making a regular backup of your Outlook data, it is crucial to transfer all contact details without any fail. This tutorial will teach you a few easy ways to export Outlook contacts into a .csv or .pst file, so that you could later import them anywhere you need including Excel, Google Docs, Gmail and Yahoo.
Microsoft Outlook provides a special wizard that makes exporting contacts to CSV straightforward and fast. In just a few clicks, you will have your address book in a .csv format importable to Excel, Google Docs, and many other spreadsheet apps. You can also import the CSV file into Outlook or another email app such as Gmail or Yahoo.
Note. If you've used the export feature before, the previous location and file name will appear automatically. Be sure to type a different file name before clicking OK, unless you want to overwrite the existing file.
- Back in the Export to a File window, click Next.
- To start exporting contacts immediately, click Finish. However, please be aware that this will transfer many irrelevant details (a total of 92 fields!). As the result, your .csv file will have a lot of blank cells and columns.If you'd rather choose for yourself which information to export, click Map Custom Fields and continue with the next steps.
- Click the Clear Map button to remove the default map.
- On the left pane, find the details you want to export and drag them to the right pane one-by-one.
- To rearrange the exported fields (columns in your future CSV file), drag the items up and down directly on the right pane.
- To remove a mistakenly added field, drag it back to the left pane.
- When done, click OK.
- Back in the Export to a File window, click Finish. The progress box will indicate that the exporting process has started. As soon as the box goes away, the process is completed.
If the above limitations are critical for you, then try a WYSIWYG approach described in the next section.
How to export contacts from Outlook manuallyAnother way to export Outlook contacts is the good old copy-paste method. The main advantage of this approach is that you can copy any field that exists in Outlook and visually see all the details you are exporting.
The major part of the job is done, and you just need to press a couple of shortcuts to save the result of your work.
- To copy the displayed contact details, do the following:
- Press CTRL + A to select all the contacts.
- Press CTRL + C to copy the selected contacts to the clipboard.
- Open Excel or another spreadsheet program, select the upper-left cell, and then press CTRL + V to paste the copied details.
- If you intend to import your contacts to Outlook, Gmail or some other email service at a later point, save your Excel workbook as a .csv file.
How to export Outlook contacts to PST fileIf you are looking to transfer your contacts from one Outlook account to another or from your old computer to a new one, the easiest way is exporting to a .pst file. Apart from contacts, you can also export your emails, appointments, tasks and notes, all at once.
Tip. If you'd like to transfer all items, not just contacts, select the name of the email account to export.
- Click Browse, choose where to save the .pst file, name the file, and click OK to continue.
- If you are exporting to an existing .pst file, choose how to deal with possible duplicates (the default Replace duplicates with items exported option works fine in most cases) and click Finish.
- Optionally, enter a password to protect your .pst file. If you do not want a password, click OK without entering anything.
How to export Outlook contacts by categoryWhen you have contacts in different categories such as business, personal, etc., you may want to export only a specific category, not all contacts. This can be done in two different ways.
Note. Both of the above methods export contacts in selected categories but neither keeps the category colors. After importing the contacts into Outlook, you will have to set up the colors anew.How to export contacts from Outlook OnlineOutlook on the web and Outlook.com have a built-in option to export contacts to a .csv file. Here's how it works:
Depending on your browser, you will find the downloaded contacts.csv file at the button of the page or will be prompted to open it in Excel. After opening the file, save it to your PC or a cloud storage.
How to export Global Address List (GAL) from OutlookWhile you can easily transfer your own contact folders from Outlook, there seems to be no direct way to export Exchange-based contact lists of your organization or any kind of Offline Address Book. However, you can add the items of the Global Address List to your personal Contacts folder, and then export all the contacts. To have it done, perform these steps:
In the digital era, contacts have become increasingly important. They help users to create new relationships and nurture existing ones, which form building blocks to lasting relationships that enable users to do more.
We often hear from our users that their contacts get stale over time, and they would like them to update automatically. Our users also find organizing contacts challenging. They want an easy way of organizing contacts into relevant categories of people from mail, calendar, and People hub.
All the new contacts you add from the people card of a person belonging to your organization will be self-updating contacts. These contacts automatically stay up to date based on the organization directory. Any modifications made to contact details, such as phone number, department designation, etc., will automatically be updated in the contact.
We also ensure that users can choose what information to persist in their contacts without losing any data. Users can choose whether they wish to keep their personal edits or override their edits with the suggested update. No more stale contacts!
Categorizing helps selectively view contacts associated with that category for faster retrieval and collaboration. You can add categories to a contact from their people card in mail, calendar, or in the People hub.
*Known limitation: Folders on Outlook desktop will show as categories in Outlook on the web. New categories created or contacts stamped newly with categories on Outlook on the web will not reflect on Outlook desktop as corresponding folders.
Introducing our new contact editor, which brings a new and better visual experience. The new contact editor allows you to create, update, and categorize contacts, and manage them from the email, calendar, and People hub so you can focus on your core job while simultaneously managing your contacts.
Please Note: Users will not be able to access Public Folders contacts from People Hub in Outlook Web App. Please visit People Hub in Outlook desktop to view and manage Public Folder(s) contacts.
Outlook is a personal information management application built by Microsoft. Outlook offers an emailing service that allows you to organize and prioritize emails, including the ones coming from separate accounts or even different providers, such as Gmail or iCloud. It also enables you to manage and share contacts, calendar, tasks, and files.
You can access your Outlook accounts from different devices. For that, you have the web version of Outlook, the desktop application, and the Outlook Mobile App. This is great for convenience, but it can be confusing if some elements of your account are synced and others are not.
If your contacts are not there, you probably just have them in the personal address book of your Outlook application. If you want them in the cloud, check your settings. The step-by-step process for this depends on the type of account you have, but a good place to start is by visiting Settings > View all Outlook Settings > People
356178063d