Meeting Agenda 3/13

[Karl Polintan]

Meeting Agenda 3/12
In-Person
Armistice Coffee Roosevelt

Introductions

Attendance: Haven, Karl, Michael, Sierra

Take more pictures at events/meetings! We need some to send to Nat’l.

All Events:

These links are a replacement for the listing of events…

Calendar: https://airtable.com/appmujqokE8rqN9Fh/shrhVM6JdKxOcEBoS

Event list (past events in the last 2 weeks and all future events): https://airtable.com/appmujqokE8rqN9Fh/shrVgfWkI48Af32Xe

Remember to use the Post Event Form if you’re closing (or if there’s only one shift)

If you make modifications to the gear, please let us know so the people that use it next can be aware and change as necessary. (Choosing to not bring certain items, etc.)

Temporary Event Notes (these have been updated into the airtable now)

See Her Be Her 2026, didn’t happen 3/7

In Praise of Shadows - 3/20

Similar as last month's event!
Setup 8, Doors 9

Don't bring the table & chairs

8p - 11p: ShaQ?
11p - 2a: 

Haven backup, if nobody else for 1st shift they will join there

Deep in the Underground of MERLANTIS - HHC/DnB old skool rave, 3/28

Vkyle connecting Ki and Michelle to get details.  Vkyle will volunteer for the first shift.

https://www.facebook.com/events/1390654682255250/

setup 8p, doors at 9p

8p-11p: Haven, Vkyle, Don

11p-2a: Sierra

Ask Steph?

SakuraCon 2026 4/3-5

We have 10 slots total
Quack in charge on the 3rd
Don in charge on the 4th

ShaQ
Haven - Saturday
Sierra - Need to sign up for 1 more!

Taking names now - need to have worked 2 events in the past year before the con. Okay to commit to shows after (maybe up until end of May?).

Looks like Preferred Name is available to use; have Quack/Don/Haven try out the reg link to confirm things?

RPM Ninja Presents Impossible Garden 4/11

Haven is contact, at Hazard Factory

Ray from other Shadows event at Seattle Harbor
Prefunk dance experience and workshop, painters, performers, tea garden/lounge

8:00p-11p: Sierra, Haven

11p-2a:

Volunteer Event Ideas

Note: if you have ideas of events we should be at, let Karl or Don or Michelle or Quack know.

Steph would love to find a drum and bass event to table at.

We can keep an eye on events here:
https://www.emeraldcityedm.com/upcoming-edm-events-calendar/

Shaq to look into events at Roam.

Agenda
Pinned Items

Training - IMPORTANT!

Please finish your DS Training, or start the process by going to DanceSafe.org/volunteer
Training required to volunteer!

Please be sure to fill out all forms, and you'll be sent an email from SignRequest to do your eSignature on your DanceSafe Volunteer Agreement.

T-Shirt Policy

While usually we’d like folks to wear both the badge and DS T-Shirt on shift, like before, exceptions can be made if you’re in costume for the event being worked, at the discretion of the chapter lead/shift lead.

Heather - M/L
Joules - ?
Michael - L
Pete - M
Razz - largest, 2xl?
Sierra - L

Business

Materials

Will need to order more shirts (only have limited sizes)

Note: Fire extinguishers that are expired have been separated out in storage. 

Pronoun pins (Pip) - Michelle will coordinate w/ Pip. Waiting for color ink to print more sheets to get them to Pip.

Organization
Categories of items

• Consumables (condoms, candy, hygiene products, pronoun pins)

• Drug Checking 

• Drug Info

• Safer Use Supplies (boofing kits, etc)

• Merch

Merch
Discuss if we want more merch (water bottles, pins, crisp tubes) and figure out how they fit onto the table.  Looking into stacking bins so we have more space.  Will it require another bin?
(also we already have too many things on the table, so we need an organizational solution)

Karl - new lighting in the bins! More space in the bins for organization.

Haven looking into an arch over the table as an option. Bed Bath Beyond or Container Store? Fred Meyer? Things collapse or nest. And stuff that has space for labels!

Karl can make time for this after he gets back from travelling mid-April if nobody else wants to spearhead this.

Running gear inventory? To help with chapter finance. (Ex always having two sleeves of condoms in the gear) Also maybe a Pre Event Checklist. 

Another box to store: cables, scissors, blades, badges & lanyards, markers

DS National

Partnership w/ Transparency/Bunk Police

Us leads still have some questions and concerns we’re pushing Nat’l on. Will keep you all appraised, but open to questions you all might have that we can ask Nat’l.

FTIR Testing w/ PubHealth

Thru Georgia! Best way is thru her work phone# and you can ask Karl for her number if interested. Texting thru Signal works too. Also calling is okay. E-spectronomy out on Thurs/Fri. At the Robert Clewis Center, Needle Exchange on 4th & Blanchard in Belltown. Downtown public health building - do FTIR, fent strip testing, but also access to GCMS testing thru U of North Carolina. Wed/Thurs/Fri, 9-5p.

Can test everything except weed and shrooms. Liquid is iffy, and LSD needs to be sent to the lab.

Can’t advertise too much, folks get some harassment sometimes for using services. :(

Also can go to PHRA (Fri/Sun afternoons)! Downtown Needle Exchange has drop boxes.

Next In-Person Meeting Location

Criteria for locations:
- parking
- traffic/distance
- indoors
- quiet

April In-Person location - Armistice Coffee Roosevelt?
Haven got info for the manager at Armistice, can reserve table for us!

If you need it, talk about carpooling closer to the date, at least a day before.

Next Meeting:
3/26 7p
Online
Discord

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[Joules DeRoshia]

Hey, saw my name w/ a ? For t-shirts.

I'd like a SM size please. 

Waiting to hear back from my roomies, but seeing if they might be down to host occasional in-person meetings at our place. I know noise can be an issue in public spaces at times. 

Joules

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[Karl Polintan]

Sounds good! I'll note that you need a Small.

And maybe we have a meeting at your place for May? What does everyone else think?

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[Harrison Mccauley-Hill]

I'm interested in working Sakura Con if there's still any openings.

---

From: 'Karl Polintan' via staysafeseattle <staysaf...@googlegroups.com>
Sent: Friday, March 20, 2026 3:14 PM
To: staysaf...@googlegroups.com <staysaf...@googlegroups.com>
Subject: Re: [StaySafeSeattle] Meeting Agenda 3/13

 

To view this discussion visit https://groups.google.com/d/msgid/staysafeseattle/CAOeHTA0%2BYq5kOa9zn6hPqHfg-mADkcud3Ae7Sib2yiCCfzNMQg%40mail.gmail.com.

[livefor10]

What day were you interested Harrison?

Don

To view this discussion visit https://groups.google.com/d/msgid/staysafeseattle/DS0PR08MB8587C39CEC8F6387B22085BDAF4AA%40DS0PR08MB8587.namprd08.prod.outlook.com.

[Karl Polintan]

For SakuraCon, it's still pretty open for Friday/Saturday availability. We still need to keep an eye on when SC Programming releases the schedule so exact times are not set, or if there are concerts on Friday and Saturday as well, and the exact times for the dance.

But here's the volunteer list and the relevant days so far as of this point. I will keep this more updated on our Discord.

1. Volunteers: Friday: Quack Steph Saturday: Don Haven ShaQ Not picked a day/no preference so far: Sierra Autumn Maddie Alexandra Harrison

To view this discussion visit https://groups.google.com/d/msgid/staysafeseattle/fc6d664f-f818-4ac5-901d-d70d4f14ea75%40edison.

[Karl Polintan]

Trying that again bc the email ate the formatting, apologies:

SCon Volunteers

1. Friday:
   Quack
   Steph
   
   Saturday:
   Don
   Haven
   ShaQ
   
   Not picked a day/no preference so far:
   Sierra
   Autumn
   Maddie
   Alexandra
   Harrison

[Karl Polintan]

I wanted to remind folks who have signed up - please let us know if you've completed your registration for SakuraCon! Preferably respond in the Discord post about the event.

Here's an update of who's working when for SCon so far:

Volunteers:
Friday:
Quack
Steph
Maddie
Haven

Saturday:
Don
ShaQ
Sierra

Not picked a day/no preference so far:

Autumn
Alexandra
Harrison

[Harrison Mccauley-Hill]

Due to personal reasons I'd rather not get into right now, I won't be completing my Sakura Con registration. But I will still be there if you still need to fill a time slot.

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From: 'Karl Polintan' via staysafeseattle <staysaf...@googlegroups.com>

Sent: Wednesday, March 25, 2026 4:43 PM

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[Karl Polintan]

It's unclear if you'll still have a regular badge, but it's fine if you have a regular attendee badge and still would like to volunteer. (Otherwise I'm confused how you'd get into the con! lol)

To view this discussion visit https://groups.google.com/d/msgid/staysafeseattle/DS0PR08MB85872408127146E9C713990DAF56A%40DS0PR08MB8587.namprd08.prod.outlook.com.

[Karl Polintan]

Reminder that our last meeting before Con is today at 7p! See you in the Discord.