Validation

[Bowlus, Ambrosia D (HSS)]

Hi ALL,

Thanks for joining the subset group.

Are any of your willing to share your protocol or information regarding your states trauma registry validation process?

Thanks

A

Ambrosia Bowlus, MT MPH

State of Alaska, Dept. of Health and Social Services

Division of Public Health

Sections of Emergency Programs

Alaska Trauma Registry Manager

Public Health Specialist II

 

3601 C Street, suite 424

Anchorage, AK 99503

Office: (907) 334-4471

Cell: (907) 230-6091

Fax: (907) 269-0036

Email: ambrosi...@alaska.gov

 

 

[Ginger Franks]

Hi Everyone.

 

Ambrosia and I had a conversation about protocol for state trauma registry validation processes and, sorry to say, Idaho doesn't have one beyond validation checks built into our software.  These, though, don't seem to capture the bigger picture: 1) are we missing cases that should have been entered into the registry,

2) are the data that have been abstracted and entered into the registry actually reflective of what was in the chart [accurate], 3) are registrars across the state consistent with each other as far as abstracting and coding, and 4) are there cases in the registry that should not have been entered.

 

It would be great if we could come up with a validation protocol that would cover all of these areas.  We could each adapt it for our own purposes and/or see if we could establish what we come up with as a national standard for state trauma registry validation - since tate registries have the added validation issue that we collect data from multiple hospitals and registrars.

 

Let me throw out the attached validation protocol as a model we might start with.  I developed this (it is still a draft) for a project I am working on for Idaho's healthcare associated infection prevention plan implementation.  One of my deliverables is to develop a protocol for validating the data hospitals participating in the project have sumitted to the National Healthcare Safety Network - and then to validate their data.

 

Is anyone interested in working on a protocol?

 

GFF

Ginger Floerchinger-Franks, Dr.P.H.

Idaho Trauma Registry

615 North Seventh Street
P.O. Box 1278
Boise, ID 83702
Phone: (208) 489-1391

Fax: (208) 344-0180

www.idahotrauma.org

 

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From: state-trauma-registr...@googlegroups.com [mailto:state-trauma-registr...@googlegroups.com] On Behalf Of Bowlus, Ambrosia D (HSS)
Sent: Wednesday, January 26, 2011 4:17 PM
To: state-trauma-registr...@googlegroups.com
Subject: Validation

[Bowlus, Ambrosia D (HSS)]

Hi ALL,

 

How does your states registry expect the facilities up-to-date? What process is in place for this?

 

The SOA is 3 months beginning 2011, now I am back logged for 2010 and trying to help facilities catch up.

 

 

Thanks

A

 

Ambrosia Bowlus, MT MPH

State of Alaska, Dept. of Health and Social Services

Division of Public Health

Sections of Emergency Programs

Alaska Trauma Registry Manager

Public Health Specialist II

 

3601 C Street, suite 424

Anchorage, AK 99503

Office: (907) 334-4471

Cell: (907) 230-6091

Fax: (907) 269-0036

Email: ambrosi...@alaska.gov

 

 

From: state-trauma-registr...@googlegroups.com [mailto:state-trauma-registr...@googlegroups.com] On Behalf Of Bowlus, Ambrosia D (HSS)
Sent: Wednesday, January 26, 2011 2:17 PM
To: state-trauma-registr...@googlegroups.com
Subject: Validation

 

Hi ALL,

[Ginger Franks]

Hi Ambrosia.

 

We are also just starting on abstracting and entering our 2010 data for the hospitals we, here at the state registry, abstract for.  This includes most Idaho hospitals.  We currently have four hospitals exporting their data to us from in-house registries and expect a fifth to start later this year.  The hospitals that export data to us are very cooperative and send data when we ask for it. 

 

It would be good to hear from Washington state because they are dealing with 80+ hospitals that abstract their own data.

 

GFF

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From: state-trauma-registr...@googlegroups.com [mailto:state-trauma-registr...@googlegroups.com] On Behalf Of Bowlus, Ambrosia D (HSS)

Sent: Monday, January 31, 2011 12:27 PM
To: state-trauma-registr...@googlegroups.com
Subject: Trauma Cases - process for staying current