Digitising Yearbooks
Rebecca Maloney
OCI YEARBOOK PROJECT
ARCHIVING YOUR HIGH SCHOOL MEMORIES FOR FREE!
"Let us, before we die, gather up our heritage, and offer it to our children."
Will Durant, The Story of Civilization
My name is Darrell, a state representative for the OCI Yearbook Project. Here is some information on a program we began in Oklahoma several years ago that has been a huge benefit for libraries and high schools across our state. We are now offering this FREE service to libraries, high schools and historical societies all across the country. I am hopeful that we might be of service to your community. We have had great reviews from the various organizations that have already participated in this program.
Preservation of our local history is such an important issue these days. As stewards of that history, we must do all we can to protect that history. This e-mail is to let you know that funding is now available to get your High School yearbooks digitally memorialized on DVD’s. For librarians and historians, this move makes perfect sense since most libraries often own only a single copy of each year. Once they are gone or damaged, it is often difficult, if not impossible to replace them and high school yearbooks are priceless because of their historical value. Now you won’t have to worry about wear and tear, nor the threat of vandalism should a visitor decide to lift a favorite photo or page. These concerns vanish with electronic copies. This is a FREE program that will be very beneficial to your community. With the financially tough times that libraries and high schools have been going through over the past several years, it is financially prudent for public institutions that are so often under-funded, even in good times, to participate in any free program that provides a service that is beneficial to them.
We encourage you to contact the local references on the list attached to check on our services and to confirm that this is a truly wonderful program that you’ll benefit from at no cost at all. We even take care of the shipping charges. We have had several thousand high schools, libraries and historical societies from across the country participate in our High School Yearbook Digitization program and we hope this program will be of interest to you and your staff as well. We have already completed digitizing the majority of high school yearbooks
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in Oklahoma and are now branching into other states that are interested in preserving their local history by having their high school yearbooks digitized in this unique free program.
Who we are: OCI, which stands for Oklahoma Correctional Industries, is a state agency located in Lexington, Oklahoma. Our Records Conversion Department has been in operation for over thirty years and consists of three areas, Data Entry, Digital Imaging, and Image Review and Verification. We digitally convert records for every state agency in Oklahoma. These include: Department of Education, Department of Human Services, Department of Labor, Oklahoma Turnpike Authority, just to name a few. OCI is a rehabilitation and jobs training program that is affiliated with the Oklahoma Department of Corrections. We provide employment opportunities for offenders in a variety of job skills in the computer operations field as well as in many other occupations. The primary goal of OCI is to help the offender to learn the work ethics needed to function in a productive career by providing job training and meaningful employment during their period of incarceration. Providing the offender with useful job skills, in the hope that those skills will be utilized during their employment after their term of incarceration is completed, is just good corrections policy and helps to dramatically reduce recidivism. This project also allows the offenders the opportunity to do something useful and give back to society.
How is this free?: The OCI High School Yearbook Project came about after it was brought to the attention of our state agency that high school yearbooks were being damaged by tornados and others were being destroyed by people cutting pictures or even whole pages out of them. Since we already convert all of the records into a digital format for our state agencies, we quickly realized what a help to communities this service would be. Almost four years later and over 2800 High Schools and Libraries later, here we are! We are now extending this free service to other states. This project is currently only for high school yearbooks and not for middle schools or colleges. It is okay if your middle school and high school are in the same yearbook.
How we do it: Your yearbooks will be scanned and returned to your library within 8-10 weeks along with a full set of DVDs containing digital copies of each yearbook. Whether you have only a few yearbooks or hundreds, we would be happy to be of service to you. Our Quality Control Department goes through each page of the digital images looking for any graffiti, stains, marks, or other signs of wear and tear and digitally erases any blemishes so you will receive the digital images in pristine condition.
Due to the large number of high school yearbooks we are currently digitizing, the programs criteria have changed and we are now digitizing yearbooks in stages. We are currently accepting years 1950-1988, and after we have finished those years, we will focus on another period. We take every precaution to ensure that no damage comes to your yearbooks while in our care. It is a totally harmless procedure with nothing touching the year books except a very
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lightweight piece of glass that keeps the image stationary. Our overhead non-destructive scanning method ensures that your yearbooks are not damaged and that they are returned to you in their original condition. The yearbooks are scanned at 300 dpi and saved in a PDF format, meaning they are done with publisher quality. We also now include OCR (text recognition) for free as well (normally $.05 per page). When the process is complete, your yearbooks will be preserved in a digital format that is ready for future generations to enjoy!
What do you need to do to get started: The only thing needed to be done from your side is for you and/or your staff to box them up, tape them securely, and make two inventory sheets, one for yourself and one to be put in the box with your books. Also, I would ask you to e-mail me a copy of the inventory so I will know what to expect. You’ll then need to call or e-mail me and let me know how many boxes you have and what day you would like Fed-Ex to pick them up. I will schedule Fed-Ex to pick up your books on the date and window of time you desire. I will e-mail you the shipping labels for each box. At that same time, I will e-mail our Acceptance Agreement. The Acceptance Agreement allows OCI to provide this service to you.
Getting your yearbooks digitized with OCI is a safe and easy way to digitally preserve your valuable high school yearbooks. If you are interested in having your yearbooks converted into a digital format at no cost, please contact me at (405) 527-0833 Monday-Friday 8:00AM 4:00PM CST or e-mail me at oc...@doc.ok.gov
Also, feel free to forward this information to any other library, historical society or high school in your area that may benefit from this program as well.
Thank you for your time and consideration,
Darrell Killingsworth
Darrell Killingsworth,
OCI Records Conversion
Direct Line: (405) 527-0830
Fax #: (405) 527-7040
Email: oc...@doc.ok.gov
Website: www.ocisales.com"
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Thanks and Good Luck!!
Joy Fisher
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Joy Fisher
Timothy West
--
Michael Alden (Dino) Peterson
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nancyjanyszeski
Joy Fisher
Nancy_Janyszeski
Timothy West
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Pat Asher
Pat Asher
Use of likeness is not negated at death. Somewhat like copyright but not quite the same.
...tim west...
On Sat, Jan 29, 2022 at 2:26 PM 'Joy Fisher' via State Coordinators <state...@googlegroups.com> wrote:
Ancestry was buying up recent yearbooks and putting then into their DB. I only deal with yearbooks from the 1920's and 30's and only put the info on line when I can verify that the people are dead.
I would be careful with this. Ancestry is being sued over this very issue of digitized yearbooks because none of the people in the yearbook authorized the use of their likeness.
...tim west..
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Jt Harper
Conni McDaniel Hall
| Publication Date | Conditions |
Copyright Term |
| Before 1923 | None | In the public domain |
| 1923 – 1977 | No copyright notice. | In the public domain |
| 1923 – 1963 | There was a copyright notice but it was not renewed as required after 28 years. (Only a few publishers or authors ever renewed.) | In the public domain |
| 1923 – 1963 | There was a copyright notice and the copyright was renewed. | 95 years after publication date |
| 1964 – 1977 | There was a copyright notice. | 95 years after publication date |
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tngenewhiz
Timothy West
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