Tech day dates

[Sam Phippen]

Hello Everyone,

I’d like to propose the following dates for tech days:

29th of november - bristol
6th of december - southampton

24th of february - southampton
31st of february - bristol


14th of march - bristol
21st of march - southampton

Does anyone have any objections?

Does anyone know of this conflicting with any half terms?

If not, I suggest we book these dates now so that we can announce them at kickstart ^_^

Thanks

—

Sam Phippen

[Murray Colpman]

On 16/09/14 15:18, Sam Phippen wrote:

24th of february - southampton
31st of february - bristol

One of these isn't a Saturday, one of these doesn't exist.

Murray.

[Sam Phippen]

Imagine, for just one second, that I’m good at maths

I meant 21 and 28 for february respectively.

Thanks

—

Sam Phippen

[Peter Law]

Murray wrote:
> 24th of february - southampton
> 31st of february - bristol
>
> One of these isn't a Saturday, one of these doesn't exist.

As it turns out, the other one isn't a Saturday either :P

Peter

[Sam Phippen]

Hello Everyone,

So the finalised dates are:

6th of november - bristol
13th of december - southampton

(these dates got pushed because of the proximity to now)

21st of february - southampton
28th of february - bristol

14th of march - bristol
21st of march - southampton

George and Murray, can you book these dates out and confirm they’re available? (please do this ASAP as we need to push data at teachers /now/ for those upcoming tech days)

Once the things are booked let’s push entries to the website and ship it!

Thanks

—

Sam Phippen

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[Murray Colpman]

On 28/10/14 10:21, Sam Phippen wrote:

6th of november - bristol

s/November/December/ ?

I'll have a look at the dates later today.

Murray.

[Sam Phippen]

On 28 Oct 2014, at 10:23, Murray Colpman <muzerak...@gmail.com> wrote:

On 28/10/14 10:21, Sam Phippen wrote:

6th of november - bristol

s/November/December/ ?

Yes, I’m really bad.

I'll have a look at the dates later today.

Murray.

[Murray Colpman]

On 28/10/14 10:21, Sam Phippen wrote:

13th of december - southampton

Hi,

I've looked at booking this, turns out this is outside of university term time and our preferred room for tech days (in building 25) is unavailable for booking outside term time. I have emailed roombooking and they have confirmed this.

There are two options

1) Move the tech day

2) Use a different room (specifically, one of the ones we used for kickstart)


The latter has the disadvantage that the air con seems to be very hard to get turned on (given I emailed iSolutions for kickstart and even then the air con was not turned on in one of the rooms - only iSolutions have access to it, and they're closed on weekends), and also that historically we've found a no eating rule to be enforced in this room (and there is no sane space nearby for people to eat - meaning group pizza orders are definitely out). Generally the room in 25 is much nicer too - much more spacious, which is advantageous for people working with robots, for example. I'd prefer to use the room in 25 if possible, but if you think rescheduling the tech day is a bad idea, this room can be used in a pinch.

(On a similar note, it being outside term time may or may not be an issue for blueshirts - I expect a few people might be going home that weekend for Christmas. I expect we'll still have enough to run a tech day, though, so this probably isn't really a problem).

Thoughts, Sam?

Murray.

[Sam Phippen]

Hi Murray,

Can you come up with a date that does work and we can decide if that date is good?

Thanks

—

Sam Phippen

[Christopher Hewett]

On 5 November 2014 12:33, Murray Colpman <muzerak...@gmail.com> wrote:

(On a similar note, it being outside term time may or may not be an issue for blueshirts - I expect a few people might be going home that weekend for Christmas. I expect we'll still have enough to run a tech day, though, so this probably isn't really a problem).

Over the past years a number of tech days have been held the saturday after the end of (a) term and normally had enough people (also because less teams appear during these tech days). Provided people are made aware its always been fine.

Chewett

[Murray Colpman]

On 05/11/14 12:37, Sam Phippen wrote:
>
> Can you come up with a date that does work and we can decide if that
> date is good?
>

The week before works if you don't mind it clashing with the Bristol
tech day (6th December). The week before that (29th November) also
works, but it's getting a bit close to today's date. Given we will
probably have enough blueshirts at Soton, is clashing with Bristol an issue?

Murray.

[Sam Phippen]

I don’t think it is, also that gives us a month if we announce today.

Can you get the booking sorted and I’ll coordinate with jeremy to push a notification
to all the teachers, preferably by close of play today.

Thanks
—
Sam Phippen

[Murray Colpman]

On 05/11/14 12:50, Sam Phippen wrote:
> I don’t think it is, also that gives us a month if we announce today.
>
> Can you get the booking sorted and I’ll coordinate with jeremy to push a notification
> to all the teachers, preferably by close of play today.

Excellent - just to confirm, that's 6th December. I'll book now.

Murray.

[Alistair Lynn]

Hi all–

I just bumped the Soton tech day risk assessment for this year,
schools will want copies.

Attached as a PDF, as generated from risk-assessments.git 9fcb064.

Alistair

[Jeremy Morse]

Hi,

It'd be great to have event pages and so forth on the website to link
to, and to update the key_dates page. Shouldn't be difficult as the tech
day pages are all essentially the same.

--
Thanks,
Jeremy

[Alistair Lynn]

Hi Jeremy–

I'll get a patch in shortly.

Alistair

[Murray Colpman]

On 05/11/14 12:50, Sam Phippen wrote:
> Can you get the booking sorted
Booking confirmed for 6th December at Soton.

Murray.

[Alistair Lynn]

Hi all-

Could I have some review on the Gerrit patch[1] so we can get the
announcement out posthaste.

Alistair

[1] http://gerrit.srobo.org/1901

[Andy Busse]

Hi,

I'll take a proper look at this tonight -

What I'm currently thinking is it might be worth having a specific line about battery charging, also enforcing a "no robot testing in fire escape routes" rule, and nominating a safety face for each event.
Ideally, there'd be separate areas for supervised battery charging, and for mechanical work away from the PCs, but this obviously depends on the layout of the rooms.

Andy

On 5 Nov 2014 13:15, Alistair Lynn <al...@studentrobotics.org> wrote:
>
> Hi all–
>
> I just bumped the Soton tech day risk assessment for this year,
> schools will want copies.
>
> Attached as a PDF, as generated from risk-assessments.git 9fcb064.
>

> Alistair
>
>

> On 5 November 2014 12:52, Murray Colpman <muzerak...@gmail.com> wrote:

> > On 05/11/14 12:50, Sam Phippen wrote:

[George Field]

Hi all,

We are currently booking rooms for the 6th of December for the first Bristol Tech Day. As soon as we have confirmation we'll let you know.

George

[Murray Colpman]

On 28/10/14 10:21, Sam Phippen wrote:

21st of march - southampton

Hi,

Can we move this one, too? It once again intersects the holidays (for Soton), meaning the preferred room is not bookable.

14th or the 7th would both be fine by me, though the latter would mean the tech days are only two weeks apart (but this is already true for the Bristol ones).

If you'd rather not, that's fine.

(I have also just booked the tech day on the 21st of February, I'll let you know when I receive confirmation so we can advertise it).

Murray.

[Peter Law]

Hi everyone,

In case you hadn't noticed, it's now 2015. As a result we need to get
on with booking and publicising the remaining Tech Days of the year.

> 28th of february - bristol
> 14th of march - bristol

> 21st of february - southampton

> 21st of march - southampton

George and Murray: can you confirm that these are the right dates, and
let us know which of these are booked? At the least it would be good
to have some place-holders on the website so we can point teams at
them.

Murray:
* you mentioned that 2015-02-21 was booked, but we're awaiting
confirmation -- has that now appeared?
* from looking at the other posts here, 2015-03-21 appears to be a bad
date, though the discussion on alternatives didn't get anywhere.

I'll also throw in that I'm looking at organising a bonus Tech Day
nearish Oxford -- I'll emit more details on that if I get anywhere
with it.

Thanks,
Peter

[Murray Colpman]

On 05/01/15 21:12, Peter Law wrote:
> Murray:
> * you mentioned that 2015-02-21 was booked, but we're awaiting
> confirmation -- has that now appeared?

Yes, I believe I emailed Sam personally about this

> * from looking at the other posts here, 2015-03-21 appears to be a bad
> date, though the discussion on alternatives didn't get anywhere.

Indeed, I haven't heard anything from anyone wrt this.

Murray.

[Peter Law]

I wrote:
>> Murray:
>> * you mentioned that 2015-02-21 was booked, but we're awaiting
>> confirmation -- has that now appeared?

Murray wrote:
> Yes, I believe I emailed Sam personally about this

Cool. I think it'd be handy if these could go to the list in future --
they're not exactly private details, and it avoids building
information silos leaving the rest of us in the dark.

>> * from looking at the other posts here, 2015-03-21 appears to be a bad
>> date, though the discussion on alternatives didn't get anywhere.

> Indeed, I haven't heard anything from anyone wrt this.

So the options seemed to be the 14th, which clashes with the proposed
date for the Bristol one, and the 7th, which is only a couple of weeks
after the previous Southampton one, and only a week after the previous
Bristol one.

Personally I think we're likely to have enough Blueshirts to staff two
simultaneous Tech Days, so having more of a gap between them is a
better idea. (I'd encourage the Bristol ones be moved apart too if
possible, but that's a separate matter really).

Unless we can show now that we're unlikely to have enough people I'd
say go ahead book the 14th.

Peter

[Peter Law]

I wrote:
>> Murray:
>> * you mentioned that 2015-02-21 was booked, but we're awaiting
>> confirmation -- has that now appeared?

Murray wrote:
> Yes,

Now websiteified: http://gerrit.srobo.org/2016

P

[Andy Busse]

Hi,

On 05/01/2015 21:12, Peter Law wrote:
> In case you hadn't noticed, it's now 2015. As a result we need to get
> on with booking and publicising the remaining Tech Days of the year.

On a related note, how close are we to knowing when/where the
competition is?

> I'll also throw in that I'm looking at organising a bonus Tech Day
> nearish Oxford -- I'll emit more details on that if I get anywhere
> with it.

Sweet.

I'll make enquiries at our place too, since that went down well before.

Thanks,
Andy

[Peter Law]

Hi,

I wrote:
>> I'll also throw in that I'm looking at organising a bonus Tech Day
>> nearish Oxford -- I'll emit more details on that if I get anywhere
>> with it.

I've confirmed this is possible, just need a date to start booking it against.

Andy wrote:
> Sweet.
>
> I'll make enquiries at our place too, since that went down well before.

Cool. Any thoughts on a date -- it would be good to offer two separate
dates, probably around the times of the Bristol/Southampton ones.

Peter

[Murray Colpman]

On 05/01/15 21:42, Peter Law wrote:
> So the options seemed to be the 14th, which clashes with the proposed
> date for the Bristol one, and the 7th, which is only a couple of weeks
> after the previous Southampton one, and only a week after the previous
> Bristol one.
>
> Personally I think we're likely to have enough Blueshirts to staff two
> simultaneous Tech Days, so having more of a gap between them is a
> better idea. (I'd encourage the Bristol ones be moved apart too if
> possible, but that's a separate matter really).
>
> Unless we can show now that we're unlikely to have enough people I'd
> say go ahead book the 14th.

Apologies for delay. Booked the room for the 14th, now awaiting
confirmation. Will post the list when I receive it.

Murray.

[Peter Law]

I wrote:
>>> I'll also throw in that I'm looking at organising a bonus Tech Day
>>> nearish Oxford -- I'll emit more details on that if I get anywhere
>>> with it.

>> I've confirmed this is possible, just need a date to start booking it against.

Andy wrote:

> Go ahead and book yours, and if it's possible I'll do my best to book a
> day here that makes everyone happy too.

Cool. I'm aiming to book this for the 21st February, which I realise
clashes with the Southampton one, but strikes me as more likely to be
successful than the 14th [1].

If anyone has any objections now is the time to shout.

Thanks,
Peter

[1] I hear people do stuff alone in pairs on that date, it's most odd.

[Murray Colpman]

This is now confirmed.

[Peter Law]

Hi Bristol People,

Sam wrote:
> So the finalised dates are:
>
> 6th of november - bristol

> 28th of february - bristol
> 14th of march - bristol

Based on what I can see on the website, there's a Tech Day in Bristol
next week (7th February) [1]. Since this has also been emailed to team
leaders [2], I'm going to assume that this is in fact happening.
Would you like some additional hands around for that? I'm around next
weekend, and could easily come over for the day. It'd also be great to
catch up since I wasn't at the active day yesterday.

Separately, what impact does this have on Tech Days planned in Bristol
for later in the term? Are you planning to _also_ run one them on the
28th February and 14th March?

It would be really great to get these dates on the website
approximately now -- so that we can announce them at the Tech Day this
coming weekend, and so that people can avoid booking themselves for
other things on those weekends.

Thanks,
Peter

PS: Murray -- it would also be great to get the Southampton TD3 date
on the website too, for similar reasons.

[1] https://www.studentrobotics.org/events/sr2015/2015-02-07-bristol_tech_day_2
[2] https://www.studentrobotics.org/cgit/school-comms.git/tree/emails-2015/TD2.txt

[Murray Colpman]

Apologies, I have had the date confirmed for a while as I've previously mentioned on the list but have had too little time to write a patch recently. I can knock one together in a few minutes though.

[George Field]

Hi Peter,

Based on what I can see on the website, there's a Tech Day in Bristol
next week (7th February) [1]. Since this has also been emailed to team
leaders [2], I'm going to assume that this is in fact happening.
Would you like some additional hands around for that? I'm around next
weekend, and could easily come over for the day. It'd also be great to
catch up since I wasn't at the active day yesterday.

It would be great to see you - as has been fun with Tech Days so far this year I'm not entirely confident we'll be hosting a huge cohort of teams, but I'm expecting to see at least 4 with us on Saturday. 

 

Separately, what impact does this have on Tech Days planned in Bristol
for later in the term? Are you planning to _also_ run one them on the
28th February and 14th March?

We're planning on holding one more - we decided to push the date back earlier to try and avoid conflicts with other Tech Days and society events/large deadlines. We are aiming for a third and final Tech Day around the 14th March, but this is not yet confirmed!

Cheers,
George

[Peter Law]

Hi,

I wrote:
> Cool. I'm aiming to book [an Tech Day at RAL near Oxford] for the 21st

> February, which I realise clashes with the Southampton one,

Just to remind everyone that these are next week. If any Blueshrits
would like to come to the RAL Tech Day, you'd be most welcome though
please do let me know first.

Thanks,
Peter