Discussion: Supporting Event Organisation

[Peter Law]

Hi,

Since it has been suggested in the past and also more recently, I'd
like to kick of a discussion around how we can handle event
attendance.

The features I've either seen suggested or think will be useful are:
- A way for blueshirts to add a new event
- A way for blueshirts to send information to the team-leaders and/or
all users coming to an event
- A way for blueshirts to see the attendees (both teams and
individuals; in both summary and detail)

- A way for team-leaders to express their interest in the events from
a given region [1] and therefore receive notifications about upcoming
events
- A way for team-leaders to indicate that their team is coming to an event
- A way for users to indicate that they are coming to an event [2]

- We need to be able to import our existing users into the system in a
manner which protects their details
- We need to be able to limit which users have access to the personal
details of other users

Topics for discussion:
- Is there an existing 3rd party solution we can easily integrate?
- Do we want this system to include ticketing so that it can be used
for the main competition as well? (The above requirements are aimed
at Tech Days)

Functionality we already have:
- An LDAP directory of users including team/college associations and emails
- Nemesis: user management on that directory, including group membership
- Fritter: sending personalised emails to specific groups of users from LDAP

We should also involve the Team Coordinators in the discussion of what
features they will need [3], though I think there's benefit in getting
a feel for the possibilities first.

Thoughts?

Thanks,
Peter

[1] We've never prevented teams attending events outside their
immediate region and I think we should continue to allow this. This is
particularly important for teams further afield whose "local area" is
too sparse to actually host events.
[2] Some venues need names ahead of time to arrange visitor passes etc.
[3] Does anyone have a list of all of them?