Assam URS meeting minutes and Inter Agency Multi Sectoral Assessment
vik
Dear All,
Please find attached the minutes of the Assam Flood URS meeting at Sphere India Office in Delhi dated 13th July 2012. The key decisions taken in the meeting are:
1. Sphere India to coordinate with members and IAG-Assam for a multi-agency, multi-sectoral needs assessment in the flood affected districts in Assam. A Terms of Reference (TOR) shall be prepared in consultation with the team for this. IAG Assam to have a similar team at state level and continue leading the assessment efforts.
2. Sphere India will mobilize resources to extend support to IAG Assam for coordination (especially to strengthen state and district level coordination mechanisms).
3. Sphere India collaborative advocacy shall plan meetings of Sphere and IAG members at National level and state levels with key government officials, media, donors and corporate.
As a follow up with reference to my conversations with different agencies, the following interests have emerged for leading/providing technical expertise for different sectoral components by different agencies:
1. WASH: Oxfam and PCI
2. Food Security: CRS
3. Livestock: WSPA (including other animals)
4. Food Nutrition: ACF
5. Shelter: SEEDS/CA/DCA
5. Health Services: EHA/PHFI/WHO
6. Education: Plan
7. Logistics/Coordination/Standards: Sphere India
Protection and Inclusion:
8. Tribal/Minorities: CA
9. Children: Save/Plan
10. Aged:
11. Disability:
A representative from NIDM and Media may also be part of the team. At state IAG level, the state chapters of the same organisations and/or their partners shall form a similar team.
May I request these agencies to nominate their representatives for further actions and timeline as discussed below. Other members and non members of Sphere India may also join the efforts as per their respective sectors and be part of the sectoral coordination groups that will be activated at districts and state levels.
The below actions have evolved from discussions with different agencies and the rep of IAG Assam. These are suggestive only, final call and decision will be taken in consultation with the representatives nominated by above agencies.
1. Finalisation of the team: 17th July 12:00 noon.
2. Sharing of the draft TOR (by Sphere India) and Assessment format: 17th July 12:00 noon.
3. Comments on TOR by team and finalisation of TOR: 17th July 17:00
4. Finalisation of the revised assessment format: 18th July 10:00 am.
5. Sharing of the assessment format with IAG Assam and with the field agencies/partners: 18th July, 10:00 am.
6. Reporting of filled formats by field agencies by 20th July, 10:00 am. (Attempt to be made to have atleast one format filled for each affected block)
7. Collation of formats and analysis by Sphere and IAG team: 20th July, 17:00 hrs.
8. Meeting of field mission team at Gauhati with IAG Assam: 21st July, 11:00 hrs. (Decisions on communities to be visited and people to be interviewed etc based on analysis)
9. Field Visits (Community consultations): 21st and 22nd July
10. Interaction with Government people at district/state level: 23rd july.
11. Draft Report: 25th July
12. Final report and debrief: 26th July
Please let me know if you need any other information or clarification. The names of agencies and time line suggested in this email are not final or conclusive, there is a scope for alignment and being more inclusive through emails and telephone. Please feel free to get back to me any time.
With regards
Vikrant Mahajan
Chief Operating Officer
Sphere India
Building No. 3, Flat No. 401| Sona Apartment| Kaushilya Park| Hauz Khas| New Delhi - 110016 (INDIA)
L: +91-11-46070374-75| F: +91-11-46070379| M: +91-9818666831| W: www.sphereindia.org.in
Sphere India is a National Coalition of Humanitarian Agencies in India. The members include key nodal agencies from Govt. of India, UN Agencies, INGOs, NGO Networks and National NGOs. Sphere India facilitates Inter Agency Coordination, Training and Capacity Building, Collaborative Advocacy and Information Knowledge and Learning Management through a collaborative process for Quality & Accountability.
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Raman Kumar
Dear Colleagues,
Greetings from Sphere India!
Please refer to the last “Emergency Coordination and URS meeting for Assam floods 2012” organized on 13th July at Sphere India secretariat. From the decisions taken in that meeting, a multi-agency, multi-sectoral assessment has been conducted in the flood affected areas of Assam jointly by Sphere India, IAG-Assam and member agencies during 22nd-24th July. The assessment team is collating the sectoral observations and recommendations in a report for sharing and further actions. (We shall circulate the draft report tomorrow morning for reference). Please also find enclosed the latest response matrix shared by IAG-Assam.
Sphere India is inviting you for a coordination meeting to share the interim assessment report and discuss the next steps. The details of the meeting are as below:
ASSAM FLOODS 2012: EMERGENCY COORDINATION AND URS MEETING | |
Date | 27th July, 2012 (Friday) |
Time | 03:30 – 05:00 PM |
Venue | Dan Church Aid (DCA) South Asia Office, 14, Palam Marg, Vasant Vihar, New Delhi – 110057 |
Agenda | (1) Presentation of Interim Report of Multi-Agency, Multi-Sectoral Assessment in Assam floods (2) Presentation by Sectoral lead agencies on sector specific observations and recommendations (3) Sharing of situation update on Ethnic Violence in Lower Assam (4) Discussion on further actions and way forward. |
Contact | Mr. Raman Kumar (09910082661, ra...@sphereindia.org.in) Ms. Aditi Ghosh (09958806493, adg....@dca.dk) |
Please feel free to get back to us for any more information/ support as required.
(Regrets for cross posting)
With regards,
Raman Kumar
Focal Point-Training and Capacity Building Programme
Sphere India
Building No. 3, Flat No. 401| Sona Apartment| Kaushilya Park| Hauz Khas| New Delhi - 110016 (INDIA)
L: +91-11-46070374-75| F: +91-11-46070379| M: +91-99100-82661| W: www.sphereindia.org.in
Sphere India is a National Coalition of Humanitarian Agencies in India. The members include key nodal agencies from Govt. of India, UN Agencies, INGOs, NGO Networks and National NGOs. Sphere India facilitates Inter Agency Coordination, Training and Capacity Building, Collaborative Advocacy and Information Knowledge and Learning Management through a collaborative process for Quality & Accountability.
For specific information on emergency, please join Spher...@googlegroups.com
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Raman Kumar
Dear Colleagues,
Greetings from Sphere India!
Reference to the e-mail below regarding the Assam Floods Emergency Coordination meeting today at 03:30 PM at DCA office, below are some updates for your reference and use:
1. Draft report of the multi-agency multi-sectoral assessment: Please find enclosed the draft report of the multi-agency multi-sectoral assessment conducted in Assam. The report shall be improved with the detailed sectoral information currently being received from the assessment team members.
2. Presentation of sector-wise observations and recommendations: Most of the assessment team members would be present in the meeting to make presentation of observations and recommendations in their respective sector assessment. They would also respond to the queries from the group in the meeting. The below table gives list of sector-wise assessment team members:
Sl. No. | Sector | Agency | Representative |
1. | WASH | Oxfam | Mr. Rahul Ms. Sameera |
Christian Aid | Mr. Ghasi Lal Gujar | ||
2. | Food Security | CRS |
|
3. | Livestock (and other animals) | WSPA | Mr. Hansen Thambi Prem |
4. | Nutrition | ACF | Ms. Bhami Mr. Riaz |
5. | Shelter | Seeds | Mr. Rakesh |
Christian Aid | Mr. Ghasi Lal Gujar | ||
CASA | Mr. Lesehu | ||
6. | Public Health | EHA | Dr. Pretesh Kiran |
7. | Education | Save the Children | Mr. Avinash |
8. | Logistics/Coordination/ Humanitarian Standards | Sphere India IAG-Assam | Mr. Vikrant Mr. Abdul |
9. | Children | Save the Children | Mr. Avinash |
10. | Tribals/Dalits/Minorities | Christian Aid |
|
11. | Aged | Helpage | Mr. Nilondra Tanya |
12. | Disability | Handicap international/ Another disability based organization from Assam | Ms. Nivedita Tiwari |
3. Updated response matrix (27 July 2012): Please find attached an updated response matrix of Assam floods for your reference and use. The update is based on information received from IAG-Assam and direct inputs from few members to Sphere India. Please do write to us if your information needs modifications/ or there is any update from your organization. We are generating updated maps based on this information and shall share it to you soon.
4. Update on Ethnic Violence in Lower Assam: IAG-Assam has shared another situation report on the ethnic violence in Lower Assam, attached for your reference. It is requested by IAG-Assam that the current sitrep may be treated as the first sitrep on ethnic violence in Assam as the previous one did not have information / inputs from the Muslim ethnic group (the previous sitrep had information largely from the Bodo side, and could not be treated as a fair representation of the situation for justice sake). IAG-Assam is collecting more information on the situation and may also plan for an assessment in violence affected areas. More updates shall be available tomorrow.
5. List of Govt. contacts in Morigaon district: Please find enclosed a list of all the important people in various departments working in Morigaon district. This might be useful for you if your intervening/planning intervention in the district. Agencies are requested to share any other such information available with them which could be of use to other agencies as well.
6. Directions for DCA Office: Please note the address of DCA office: Dan Church Aid (DCA), South Asia Office, 14, Palam Marg, Vasant Vihar, New Delhi – 110057. It is on outer ring road, opposite to Malai Mandir. If coming from IIT side, need to cross vasant vihar fly over, then 150m ahead on the left.
Please feel free to get back to us for any information / support as required. Looking forward to see you at DCA office at 03:30 PM for the emergency coordination meeting.
(Regrets for cross posting)
With regards,
Raman Kumar
Focal Point-Training and Capacity Building Programme
Sphere India
Building No. 3, Flat No. 401| Sona Apartment| Kaushilya Park| Hauz Khas| New Delhi - 110016 (INDIA)
L: +91-11-46070374-75| F: +91-11-46070379| M: +91-99100-82661| W: www.sphereindia.org.in
Sphere India is a National Coalition of Humanitarian Agencies in India. The members include key nodal agencies from Govt. of India, UN Agencies, INGOs, NGO Networks and National NGOs. Sphere India facilitates Inter Agency Coordination, Training and Capacity Building, Collaborative Advocacy and Information Knowledge and Learning Management through a collaborative process for Quality & Accountability.
For specific information on emergency, please join Spher...@googlegroups.com
Join us on FB 
Sphere India
Building No. 3, Flat No. 401| Sona Apartment| Kaushilya Park| Hauz Khas| New Delhi - 110016 (INDIA)
L: +91-11-46070374-75| F: +91-11-46070379| M: +91-99100-82661| W: www.sphereindia.org.in
Sphere India is a National Coalition of Humanitarian Agencies in India. The members include key nodal agencies from Govt. of India, UN Agencies, INGOs, NGO Networks and National NGOs. Sphere India facilitates Inter Agency Coordination, Training and Capacity Building, Collaborative Advocacy and Information Knowledge and Learning Management through a collaborative process for Quality & Accountability.
For specific information on emergency, please join Spher...@googlegroups.com
Join us on FB
From: spher...@googlegroups.com [mailto:spher...@googlegroups.com] On Behalf Of vik
Sent: Monday, July 16, 2012 4:36 PM
To: spher...@googlegroups.com; 'iagassam assam'
Cc: 'Ram Kishan'; cassie....@crs.org; 'Ashish Sutar'; 'HoM India'; pen...@eha-health.org; prad...@searo.who.int; sam...@searo.who.int; 'Shivangi Chavda'; 'Ram Kishan'; 'Ghasi Lal Gujar'; adg....@dca.dk; nir...@casa-india.org; Shailes...@phfi.org; Murali....@plan-international.org; mohamm...@planindia.org; r.kan...@savethechildren.in; raje...@helpageindia.org; country...@hi-india.org; nita....@thomsonreuters.com; sate...@gmail.com
Subject: Assam URS meeting minutes and Inter Agency Multi Sectoral Assessment
Dear All,
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