Ground rules - Spartans Toastmasters

[Spartans Toastmasters SJSU]

Hello fellow Toastmasters,

For the benefit of new members and current, please find below the minimal ground rules we would like to observe when the meeting is in session.

Meeting Attendance:  

•           Members are encouraged to attend every meeting and are expected to speak in some capacity.
•           Members are expected to attend at least one meeting each month to be considered an active member. 
•           Officers listed in the club constitution are expected to notify their fellow officers and standing committee members when they will be absent from a club meeting.
•           Members are encouraged to bring guests.

Meeting Participation: 

•           Whenever possible, members are expected to accept meeting roles when asked by the Toastmaster and to ask a member to provide a written evaluation in the Competent Leadership manual for said meeting role performance.
•           If a member agrees to a meeting role, but becomes unable to fill that role, that member must: a) immediately notify the Toastmaster and/or General Evaluator; b) arrange for a replacement for that role; and c) assure that the Toastmaster, General Evaluator are notified of the replacement.
•           Active members are strongly encouraged to deliver at least one speech per four meetings.
•           Members are expected to state to the VPE their speaking commitment. The VPE will then schedule their speaking for at least the following meeting.
  

Meeting Etiquette:

•           Club meetings start promptly at 5:15 p.m. and end at 6:30 p.m.  Please be punctual.
•           Cell phones should be turned off/silent-mode during the meeting.
•           Please be silent while others are speaking.
•           Never leave the lectern unattended.  Wait for the next speaker to arrive at the lectern, shake hands and turn the lectern over to the next person.
•           A Toastmasters meeting is carefully timed and scheduled.  In consideration of the Toastmaster and the audience, a speaker must stop speaking no more than 30 seconds after the timer has raised the “STOP” sign.
  
•           Help with setting up and breaking down the meeting room is always appreciated.

Do not hesitate to reach out to the club officers' if you have any queries/concerns. Thank you for your co-operation,

- Spartans Toastmasters - SJSU