Admin Meeting Homework

[Lou Inguito]

Hi Admin!

Just a reminder that our admin meeting tonight is cancelled but we will still communicate via email. Our homework is:

Admin Report Questions:

By tomorrow night at 11:59pm please submit two questions from your admin reports for each component to this email.

Transitioning:

By next Tuesday before admin meeting pls submit transition binder chapter two to the email I will send out entitled "Transition Binder Pt. 2"

Please let me know if you have any questions.

Thanks!

--
Lou Ariane Inguito

SPACE Project Director

Student Initiated Access Center

Community Programs Office, UCLA

220 Westwood Plaza, Suite 105

Los Angeles, California 90095

Phone: (310) 267-4347

[Lou Inguito]

AD:

1. What are the details for transpo? Do we for sure have the bus?

2. Update for Belmont Apps? what have been challenges to outreaching?

AA:

1. What is the interns understanding of their role and how are you supporting them to have the skills to be successful in their roles?

2. Since June is our last month, what are things you'll be including in the newsletter to make it different/close out/stand out?

PAC:

1. Who took Kevin's students?

2. How is the buddy system continuing to help increase numbers?

ASC:

1. How often do you see staff bringing in what we're learning in collectives and their classes to sessions?

2. How often do peer tutors come together and action plan on how to address student trends?

BSC:

1. What do Ms. McGregor's responses look like? When can you meet with her for a closeout meeting?

2. To what extent are all students engaged in sessions during site?

ELCO:

1. What are the plans to continue to invest the interns next year?

2. What will you transition look like with your successor? Particularly on continuing the progress of students' ownership of site?

SIC:

1. Where is your admin report?

[Tito Carlos]

Numbers
-How are we doing externally for PA/PT sessions?
-In what ways can El Camino PAs, support PA/PT objectives at Belmont now that El Camino site is done for the year?

PD
-It says you'll send out the EOYE template by the end of week 6, when should we plan on getting that and getting it turned in?
-What is the progress in SIAC giving us funding to be able to go to site for the rest of the year?

AD
-How will you utilize volunteers during this year's field trip?
-What are the reasons that your bus request got denied?

PAC
-What are some of your ideas to ensure effective transitioning for those students who we will be unable to see due to extraneous reasons?
-Now that ElCo PAs are done, how will you utilize them in helping you reach your objective for Belmont?

ASC
-In what ways will your PTs transition their students who they built rapport with for next year?
-How have your PTs specifically and tangibly outreached to get more students, not just Belmont students, to come to site?

BSC
-In what ways have you used the newsletters in outreaching at site?
-What steps have you taken to make Belmont a community site in which other students from other schools attend?

ESC
-I suggest taking next year's El Camino PAs to your last site meeting along with the new PD and ESC so that the new PAs also know what is going on at site and provide input/effective support.
-How will you effectively and strongly transition your next ESC to make sure he/she carries on the momentum our ElCo site is progressing on?

SIC
-How have your meetings been? (Sorry that I can't make it to them :/)
-It seems that many of your interns have had the same "development" from other spaces. How will you, or have you, take it to the next level and challenging them to what they know to their peers/community?

[Johanna Cabanban]

Numbers:

1. How many core students do we have per site?

2. How are our numbers looking externally?

PD:

1. What was the overall feedback about the progress of staff's MI skills after the MI role plays.

2. What will preparation for the End of the Year Eval look like?

AD:

1. How has the transportation been settled for Field Trip?

2. How did we do with funding applications and financially for this field trip?

AA:

1. How did your one-on-ones go and how did you assess staff's understanding of the component?

2. What is your agenda for the Spring TAM collective?

PAC:

1. What do you plan on discussing with PAs for your one-on-ones?

2. What tools are you using for easing the transitioning of students and caseloads to new staff next year?

ASC:

1. How well has staff been in following up with the Subject Specific objective?

2. What do you plan on discussing with PTs during your one-on-ones?

ESC:

1. What do you plan to discuss for your last site contact meeting?

2. How did you evaluate the internship for this quarter?

SIC:

1. How is your assessment of your interns this quarter so far?

2. How were the discussions of heavier topics?

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--

Johanna Jasmine Cabanban
University of California, Los Angeles | Sociology Major | Class of 2015

Samahang Pilipino Advancing Community Empowerment (SPACE) | Belmont Site Coordinator | Peer Tutor

johanna....@gmail.com

Mobile: (310) 808-3741

[Rhea Vera]

Numbers:

Where are the numbers for the amount of students we serviced?

Where are supposed to be in terms of percentage of study groups?

PD:

When are we going to complete the official BMI testing?

What is the plan for admin during summer AMI?

AD:

How do you plan to do evaluations for field trip?

How are you going to introduce your successor to possibly following up with the field trips of this year?

AA

How has the effectiveness of office times changed since your new accountability system was implemented?

What are you planning to do for your TAM collective for this quarter especially with staff outgoing?

PAC:

How was the numbers POA followed up on from earlier this quarter?

How do you plan to address the large number deficit at Belmont for the rest of the weeks we have?

BSC

How do you plan to continue to build and transition your relationship with Ms. McGregor for the last weeks at site?

Given that many teachers leave early and we have had many transportation issues these past few weeks, how do you plan to address/what do you envision for teacher outreach implemented by your workgroup?

ESC

What do you plan to do for your site staff since the upcoming weeks you all will be done with site?

How do you plan to transition your successor and staff for next year?

SIC

What are the evaluations for internship so far?

How do you plan to keep communication with interns this quarter who did not apply for staff?

Rhea Luisa Patron Vera
University of California, Los Angeles | Class of 2015
Major: Sociology B.A. / Minor: Society and Genetics 
Samahang Pilipino Advancing Community Empowerment (SPACE) | Academic Success Coordinator
(510) 862 - 8074
rhea...@yahoo.com / vera...@gmail.com

[Francis Villaruz]

Numbers:

1) Are the numbers up to date?

2) How can we support Belmont site for the following weeks.

PD

1) When are we planning on testing for BMI?

2) Do you know who will be facilitating AMI during the summer?

AD

 

1) What were some strengths last year the you will continue on this field trip?

2) What are your plans for your workgroup after field trip has happened?

AA

1) How are you keep everyone accountable in distributing newsletters?

2) What are your plans for the last couple of weeks for outreaching for our last events?

ASC

1) How was your meeting with BSC for the skill builder?

2) How are you going to end the year strong for your study group numbers?

BSC

1) How have you been keeping staff accountable in tracking students? What does this look like?

2) What did the process look like for the students making the EPG?

ESC

1) What are your plans for El Co staff for the remaining period of the year?

2) What are you plans for communicating with site contact for the remaining period of the year?

SIC

1) I do not see your portion in the admin report.

On Thu, May 15, 2014 at 12:49 AM, Tito Carlos <ttcr...@gmail.com> wrote:

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[Karen Roxas]

Numbers:

1) What POA do we have for Belmont to finish strong?

2) How can we form study groups given that high school is ending as well and students just finished AP testings?

PD

1) When can we have our bonding? (:

2) Is there anyway that SIAC can even give us some sort of reimbursements for the money that we spent on FT since they said they have money from summer all of a sudden?

AD

1) How were FT evaluations?

2) What do you suggest for next year's?

AA

1) What are your plans for the rest of the year to finish off strong and market SPACE in a good way?

2) When will Spring TAM collective be?

PAC

1) How do you plan to support Belmont for the rest of the quarter given that you don't have El Camino site anymore?

2) How have you been planning transition POA for students?

ASC

1) What kind of support would you need to finish strong in the end of the quarter from staff and from admin?

2) How was the first SAT workshop?

BSC

1) How do you plan on start transitioning your successor?

2) What are your POA for the rest of the year to finish strong?

SIC

1) Knowing that everyone has kind of been burned out for the rest of the year, how do you plan on keeping internship "fresh" and finish strong?

2) What are your plans in transitioning your successor?

--

Karen Therese Soriano Roxas

B.A. Sociology | University of California, Los Angeles | Class of 2015

Samahang Pilipino Advancing Community Empowerment | El Camino Site Coordinator

karenthe...@gmail.com

(760)-554-7754

[Regina Capistrano]

Numbers:

1. during winter, our study group numbers were trending up... what challenges are we facing that are making the trends go down?

2. did we set out an ideal percentage for AR and AA students?

PD:

1. how is transition with george going?

2. how is the POA for transition for admin going?

AA:

1. these quarter, there has been a stronger enforcement with OT... how do you plan to continue this progress?

2. how does investment of interns in your workgroup going?

PAC:

1. how does investment of interns in your workgroup going?

2. after the collectives we have, how do you feel staff's understanding of numbers has progressed?

ASC:

1.how is the SAT series workshop going?

2. how has your communication with bSC for scheduling programming going?

BSC:

1. What would be  your agenda for your last site contact meeting?

2. what is the staff trends at site lately this past few weeks?

ESC:

1. now that site is over, how will transition of new PA to students look like?

2. What would be your recommendations to next ESC in order to continue the vision and progress at site?

SIC:

1. updates on their final project?

2. given, that you have interns that has done past internship... how do you make sure that you challenge them or at least offer them a different perspective that really gives them a strong foundation of what SPACE goals are?

[Joshua Alcantara]

Numbers:

1. How are we supporting Belmont Wednesday in reaching their objective number of PA sessions?

2. Study groups have dropped off significantly on Belmont Wednesday? How are we supporting them in reaching their numbers?

PD:

1. What is the timeframe for getting feedback back to staff for their MI assessments? Will they be getting any feedback, and when will they be able to try for BMI certification?

2. How is communication with SIAC given the circumstances that happened with scheduling during the last evaluations?

AD:

1. How are the field trip evaluations?

2. What strengths and challenges did you see within field trip?

AA:

1. How do you plan to make most use of your interns for the rest of the quarter?

2. What took them so long to become integrated into your workgroup?

PAC:

1. How can we change our approach to the Belmont site peer advising to account for the different demographic as compared to El Camino?

2. What concerns may we have when transitioning our students to next year's staff?

ASC:

1. How did the SAT workshop go? Plus/Minus/Delta?

2. What are we doing to transition students that will be coming back next year to have an understanding that site is an academic resource as well as one where they do not have to always be on their homework?

BSC:

1. How is it working with APIOPA and how do you plan to create a sustained relationship with them to help future site coordinators?

2. What other ways can you interact with teachers to gain their support?

ESC:

1. What have the internship evaluations looked like? What do you think next year's ESC will need to improve on to make internship a better experience?

2. How are you keeping staff accountable to supporting the other site now?

--

[Earl Sy]

NUMBERS:

1. How are going to address Kevin's deficit (as well as those who have been missing site like me and Jerwin)?

2. Now that El Camino is done with site, how support does ASC and PAC expect in helping reach PT and maybe PA number at Belmont?

PD:

1. Now that we have our new PD and potential new admin, how is transition going to look like now (aside from the binder)?

2. What's the new plan BMI?

AD:

1. What is your recommendations for some of the challenges during field trip (venue, workshop student epgs, etc.)?

2. How is the follow up for the funding sources?

AA:

1. How would you evaluate the performance of this last quarter's newsletter?

2. What are your other plans for Hoop-A-Thon outreach considering this is really urgent now?

PAC:

1. How are you going to make sure your PAs at Belmont end the year strong, aside from the "apathy" texts in the groupme?

2. What is your agenda for banquet?

ASC:

1. How are you going to put back the urgency and emphasis on study groups?

2. Now that it's the end of the year and academics aren't as heavy for our students, how are you going to continue hitting academic sessions?

BSC:

1. How are the evaluations for your programming going, especially with CBOs?

2. Having APIOPA more present this quarter, what is your evaluation with their presence at site?

3. Execution and final presentation of Belmont students at field trip were not as strong or did not meet expectations of the CAFT workgroup, what are more effective ways of making sure the planning process is more accountable next time around?

ESC:

1. What is your evaluation of this years internship and field trips facilitations?

2. Now that ElCo is no longer going to site, what can your PAs do to continuously help the project... Belmont?

On Mon, May 19, 2014 at 2:40 PM, Regina Capistrano <rjg...@gmail.com> wrote:

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[Earl Sy]

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