Minutes of First meeting 15/05/2012

[Thabiso]

People Present:

Kumbi, Monique, Niwe, Tatenda, Nyiko, Gauri, Thabiso, Mwende,
Khanyisile.

Wesley

1.
What can we raise?
Lunch
Transport
Stationery

Lunch

Different people volunteered to go to different fast-food chains and
request them to sponsor us
where lunch is concerned. The different chains were:

Tiger Brands and Redbull- Nyiko
PNA and CNA- Mwende
Woolworths and Pick n Pay- Khanyi
ABI- Thandeka
KFC(Tatenda)
Steers(Tatenda)
Wimpy (Tatenda)
Pizza Perfect (Mwende & Monique)
Nandos (Tatenda)
Fish and Chips (Mwende & Monique)
Mc Donalds(Nyiko & Khanyi)
Romans Pizza (Nyiko & Khanyi)
Dros (Thabiso)

We are to report the feedback via email by Friday evening.

How to approach the companies:

AIESEC Monash
Conference of 100 people

Student run organization therefore we do not have funds
Dates: 29th June-3rd July
Get name and contact details of the owners
Assure them that transport will be taken care of
USP (unique selling proposition)-Make them understand that we as
AIESEC are ready to
make long-term partnerships with them as this is not our last event

SPAR and Pick n’ Pay (Mwende & Nyiko)

Tea
Coffee
Biscuits
Chips
Platters

Stationery

PNA and CAN will be approached to order for stationery. However,
budget must be done
beforehand so we can know how much money we need to spend. Stationery
includes: (Mwende
& Nyiko)

15 white board markers
100 notepads
100 pens
100 flip charts
Prestick (2 boxes)
Selotape (1 large one)
Scissors ( 2 pairs)

For the conference:

Two ways we intend to make money during the conference are:

Sale of alcohol
Sale of T-shirts (with AIESEC NLDS logo-Kumbi to sort this out)

Niwe’s duties are as follows:

Send out a Global Email
Promote NLDS online(Facebook and Twitter)
Keep track of applications
Communicate with delegates who have been selected
Communicate with delegate mailers
Payments and Bank Details
Transportation details

Living expenses (Conference mementos and alcohol will be sold)
Delegate lists (selection details, course, university, diet e.g. veg
or non-veg)
Study tours
Delegate Packages(Rules and regulations for conference)