THE Controller Connection - May 2, 2012
Bernal, Brenda
Please see email below with more information………………thanks, Brenda
From: Pendleton, Mary
Sent: Thursday, May 03, 2012 8:06 AM
Subject: FW: THE Controller Connection - May 2, 2012
Brenda – Please send to grad students.
From: University Business Community Updates
[mailto:FMOLI...@LISTSERV.TAMU.EDU]
On Behalf Of Graalum, Cheri K
Sent: Wednesday, May 02, 2012 4:53 PM
To: FMOLI...@LISTSERV.TAMU.EDU
Subject: THE Controller Connection - May 2, 2012
May 2, 2012
FINANCIAL MANAGEMENT OPERATIONS (FMO)
Payment and Travel cards posting update
Pre-trip authorization requests
New Signature Card and Department Information Update forms
STUDENT BUSINESS SERVICES (SBS)
Summer Statements and Due Dates
MISCELLANEOUS
FINANCIAL MANAGEMENT OPERATIONS (FMO)
The March 2012 revision of Standard Administrative Procedure 21.01.99.M0.01 Payment to Foreign Nationals, Who are Not Texas A&M University Employees, for Services Performed in the U. S. and Reimbursement for Travel Expenses, requires the use of GLACIER for any tax rate reduction on a payment to an individual unless the individual is being reimbursed for expenses under the accountable plan (business expense with a business purpose).
All payments for services made to individuals who are not U. S. citizens or U.S. permanent residents are subject to the non-resident alien U. S. income tax withholding rates as set by the IRS regulations. This tax rate may be reduced if certain conditions are met. These conditions include:
· The individual is considered a U.S. resident alien for tax purposes OR
· The individual is eligible for a tax treaty benefit AND
· All required GLACIER documentation is completed OR
· The individual is being reimbursed for expenses under the accountable plan (business expense with a business purpose)
http://rules-saps.tamu.edu/PDFs/21.01.99.M0.01.pdf
Feel free to contact Financial Management Operations at i...@tamuds.tamu.edu or 845.8774 should you have questions on this.
Payment and travel cards posting update
All the state transactions for payment and travel cards for the cycle ending on 4/3 will post in May business. There was a problem with the file and all transactions rejected.
Pre-trip authorization reminders
As an approver, when you are approving pre-trip authorization requests, please do not adjust the Foreign2, Foreign3, or Foreign4 fields. These fields are only used and updated
by Lori Mervish as part of the foreign travel approval routing process.
System wide, we’ve only had 2,112 cards signed up for e-receipts. We thought this is really one of the best benefits for travelers, so please remind your travelers. E-receipt activation is located under the “Profile” tab under “Other Settings”.
Approvers can change the accounts on both a pre-trip authorization and an expense report without rejecting it back to the traveler.
On local funds, departments can choose to pay/reimburse for premium seating as long as it is still in the economy class without a business reason. Many of the airlines are now charging this premium for exit rows, some aisle seating and seats with more leg room.
New Signature Card and Department Information Update forms
The attachment explains the details but you can start using the forms immediately! They are located on our website at:
http://finance.tamu.edu/fmo/fr/forms/fd860.pdf
http://finance.tamu.edu/fmo/fr/forms/FD-DSA-Delegated-Signature-Authority-Form.pdf
The dates below apply only to FAMIS documents.
Purchase
Vendor Invoices 4/30/12
Indiv Pmt/Reimb 5/2/12
Travel
Employee Reimb 5/2/12
Direct Bills 5/2/12
STUDENT BUSINESS SERVICES (SBS)
Summer Statements and Due Dates
· Statements for summer 2012 will be available online beginning May 9, 2012.
o Last day to submit a charge file to be included on the statement is May 7, 2012.
· Tuition and fees due in full by 5:00 PM on May 23, 2012
· Summer 2012 Installment Due Dates
o 1st payment due by 5:00 PM on May 23, 2012
o 2nd payment due by 5:00 PM on June 27, 2012
MISCELLANEOUS
Eduroam Provides Easier Guess Wireless Access
Eduroam, a worldwide Wi-Fi access service, allows visitors from participating universities to log in to Texas A&M wireless without a guest account. Before requesting a TAMULink wireless guest account for department visitors, please ask if their university belongs to eduroam. If their institution is part of eduroam, please refer them to http://hdc.tamu.edu/Connecting/Wireless/eduroam.php for login instructions. Visitors from non-eduroam institutions still need a guest account for wireless access. Contact Help Desk Central at 979.845.8300 or help...@tamu.edu if you have questions.
THE Controller Connection Newsletter is distributed weekly to Accounting/Business personnel around campus who subscribe to the FMO ListServ.
**SUBSCRIBE/UNSUBSCRIBE – If you would like to subscribe/unsubscribe to this ListServ, visit: http://finance.tamu.edu/fmo/docs/listserv_signup.asp.
**ARCHIVE – Past issues of THE Controller Connection will be archived at the following URL: http://finance.tamu.edu/vp/connection.asp.
DIVISION OF FINANCE