Executive Assistant - Exygy

[Josie Adams]

Position Summary

As the Assistant to the CEO and CCO, you will make sure Exygy’s executive staff works as efficiently as possible by providing critical administrative support that will include, but may not be limited to: screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and client relations. You will communicate on the executive team’s behalf to staff, clients, and other stakeholders.

You are organized, poised, and professional, and you have excellent customer service skills. This role requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. You will report directly to the CCO.

 

Why Exygy

Exygy works with the world’s leading change-makers to design and build exceptional software. Some of our clients include: The UN World Food Program, the City of San Francisco, Google.org, the Wikimedia Foundation, and the Environmental Working Group. With a commitment to outstanding human-centered design and standards-driven lean development, we work strategically and deliberately to create fantastic products that help our clients achieve their organizational goals.

The majority of our projects are highly custom web and mobile sites and applications. We currently solve most of our client’s technical needs with WordPress and Ruby on Rails. Your support will be instrumental in the successful completion of these projects. As a small, fast-growing, and driven organization, you’ll work alongside a core team of talented engineers and designers. Your work will play a critical support role as we continue to scale and use technology to create positive social change.

 

Primary Responsibilitie

• Manage the Executive Team’s day-to-day calendar and look for ways to increase their efficiency through calendar scheduling (25%)

• Interface with staff and stakeholders on behalf of the Executive Team both in the office and by drafting internal and external correspondence (15%)
• Plan, manage and execute tasks on behalf of the Executive Team including contact and database upkeep, mailings, and other key operational tasks (15%)
• Oversee logistics for meetings led by and including the Executive Team including retreats, team meetings, board meetings and/or special meetings and projects that support organizational goals (20%)
• Ensure efficient office operations, and help build a strong team culture through the design and execution of staff and office-wide initiatives and through support of related efforts, e.g., organizing team lunches, managing our office redesign project (15%)
• Other tasks are as needed and to be assigned by the Executive Team (10%)

 

Candidate Profile and Experience

Bachelor’s degree required;

Superb verbal and written communication

• Excellent planning and project management skills
• Ability to build strong relationships with high-level external stakeholders, and internally with direct reports, peers, and superiors
• Good judgment, strong initiative, and a quick learner
• Demonstrates exceptional professionalism, poise, and judgment at all times
• Ability to get stuff done, even when you’re depending on other people to execute
• Technically adept with modern web and mobile applications / services — our business runs in the cloud.
• Ability to thrive in a goal-oriented, fast-paced, and entrepreneurial environment, including the ability to be flexible in project management and execution

 

Skills

Proficient, or demonstrable learning ability, with the following tools:

• Excel
• Google Docs
• Gmail
• WordPress
• Salesforce
• Freshbooks

 

The Details

• Part time contract position. You’ll start by coming in to the Exygy office 5 days a week, from 11AM to 3PM.
• Report to the CCO
• Compensation for this position is competitive and depends on prior experience

 

Anti-Discrimination Policy and Commitment to Diversity

Exygy seeks individuals of all ethnic and racial backgrounds to apply for this position. We are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to our work of using technology for good.

 

Apply

To apply, please send your cover letter and resume to car...@exygy.com. Please include a description of what you’ve done in the past that qualifies you for this position.