Workers Compensation Questions

[Christopher Hassmann]

I have a couple of questions for those of you that are self-insured for workers compensation.

• Is workers compensation under the jurisdiction of HR or EHS?
• Do you maintain paper files on each employee injury/illness at your establishment, or do you have the TPA maintain all the necessary paperwork electronically? Please let me know which direction you've chosen and why. Any input will be much appreciated.

Thank you!

Chris Hassmann
Director, Environmental Health & Safety

Ashland University
Facilities Management & Planning
720 Claremont Avenue
Ashland, OH 44805
Phone 419-289-5496
Fax 419-289-5497

CONFIDENTIALITY NOTICE: This is an e-mail transmission and the information is privileged and/or confidential. It is intended only for the use of the individual or entity to which it is addressed. If you have received this communication in error, please notify the sender at the reply e-mail address and delete it from your system without copying or forwarding it. If you are not the intended recipient, you are hereby notified that any retention, distribution, or dissemination of this information is strictly prohibited.

[Shoemaker, William]

Chris,

 

At Dickinson, W.C. claims management is under HR.  In EHS we try to prevent the injury/illness from occurring at all.

 

Our TPA maintains most paperwork related to the claim.  We maintain the accident investigation paperwork at the institution.

 

Bill Shoemaker, EHS Director & Risk Manager

Dickinson College

--
You received this message because you are subscribed to the Google Groups "Small College EHS" group.
To unsubscribe from this group and stop receiving emails from it, send an email to small-college-...@googlegroups.com.
For more options, visit https://groups.google.com/groups/opt_out.
 
 

[McMillin, Carol]

Hi Chris,

 

I work with HR on workers comp for reporting and follow ups for Facilities employees.  I report directly to the Facilities Director and lead the Safety Committee so it makes sense for me to deal with the initial reporting of injuries in Facilities.

 

We file reports electronically but keep hard copies as well.

 

Carol

Carol P. McMillin, CCHO Environmental Health & Safety/Energy Coordinator Facilities Services Phone: 610-409-3221 @ursinus.edu www.ursinus.edu
Ursinus College, 601 E. Main Street, Collegeville, PA 19426-1000

 

 

 

 

From: small-co...@googlegroups.com [mailto:small-co...@googlegroups.com] On Behalf Of Christopher Hassmann
Sent: Monday, June 24, 2013 11:41 AM
To: small-co...@googlegroups.com
Subject: [Small College EHS] Workers Compensation Questions

 

I have a couple of questions for those of you that are self-insured for workers compensation.

--

[Cline, Marcy J.]

Workers compensation here is handled through HR.   EHS used to be under HR and I worked closely, and still do, with the workers compensation representative, who works closely with the 3^rd party administrator.  I now report to the District Chief of Police although I maintain a close working relationship with the HR workers comp representative.  I do all of the accident investigations for employees as well as students, visitors and non employees.   Workers comp has always been with HR as far as I know, but I do not know why.  It’s is not a bad fit.

 

We decided to maintain only one file of employee injuries/illnesses and those are kept in the HR department.  Duplicate files leads to errors in my opinion and the records are sensitive so they remain in the HR department, although not in personnel files.   Cases are submitted to the 3^rd party administrator via ICE software.  It is easy to download summaries to determine where you are financially, etc. 

 

Marcy Cline________________

Environmental, Health and Safety Specialist, Risk Management

St. Louis Community College - Cosand Center

300 S. Broadway, St. Louis, MO 63102-2800

Phone: 314-539-5127 • Fax: 31453...@fax.stlcc.edu

E-mail: mcli...@stlcc.edu

 

 

 

 

E-MAIL CONFIDENTIALITY NOTICE:  The contents of this e-mail and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information.  If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments.  If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying or storage of this message or any attachment is strictly prohibited.

 

 

 

 

 

 

From: small-co...@googlegroups.com [mailto:small-co...@googlegroups.com] On Behalf Of Christopher Hassmann
Sent: Monday, June 24, 2013 10:41 AM
To: small-co...@googlegroups.com
Subject: [Small College EHS] Workers Compensation Questions

 

I have a couple of questions for those of you that are self-insured for workers compensation.

--

[Carl Powell]

Workers Comp is under HR. I receive the First Notice of Loss, accident reports and medical records to perform accident investigations and return to work assessments.

 

This system has worked well. HR organizes the paperwork and I can work on preventing recurrences and managing the assessments.

 

Carl Powell

Director of Environmental Health and Safety

Ringling College of Art and Design

 

 

From: small-co...@googlegroups.com [mailto:small-co...@googlegroups.com] On Behalf Of Christopher Hassmann
Sent: Monday, June 24, 2013 11:41 AM
To: small-co...@googlegroups.com
Subject: [Small College EHS] Workers Compensation Questions

 

I have a couple of questions for those of you that are self-insured for workers compensation.

--

[Michael DeLance]

Workers Compensation is coordinated in our H.R. Dept.  We use a TPA to manage the process and medical claims.  H.R. schedules appointments and makes return to work decisions with Departments. 

EH&S receives all accident reports (student/faculty/staff and visitors)and follows up with investigation and preventative measures.  EH&S analyzes workers compensation reports/trends and gears up specific safety programs or audits.

Michael DeLance

Southwestern University

Director of Campus Safety & Risk Management

Phone: 512-863-1677

E-mail:  dela...@southwestern.edu

Website: www.southwestern.edu/safety

[Smith, Brandon J]

We have a combined system where we work with HR. We utilize HR to manage the day to day operations and verify claims and serve as the point of contact for the campus community. We are involved because we manage all insurances for the university on behalf of the state insurance trust fund. So for us the delineation between workers comp and general liability is a rather blurred line when it comes to managing the program. For us being involved with workers comp allows us to know when someone is injured very quickly and ensures that we can conduct an accident investigation and root cause analysis promptly allowing us to make modifications to our safety program and training program. It also reinforces our presence and generally when we are investigating one accident (workers comp claim) we are asked questions about other safety related items from the same workgroup because someone was hurt so safety and prevention become real. Not to sound too calloused we do take the opportunity to capitalize on an accident.

Brandon
________________________________________
From: small-co...@googlegroups.com [small-co...@googlegroups.com] On Behalf Of Christopher Hassmann [chas...@ashland.edu]

Sent: Monday, June 24, 2013 11:41 AM
To: small-co...@googlegroups.com
Subject: [Small College EHS] Workers Compensation Questions

I have a couple of questions for those of you that are self-insured for workers compensation.

* Is workers compensation under the jurisdiction of HR or EHS?
* Do you maintain paper files on each employee injury/illness at your establishment, or do you have the TPA maintain all the necessary paperwork electronically? Please let me know which direction you've chosen and why. Any input will be much appreciated.

Thank you!

Chris Hassmann
Director, Environmental Health & Safety

Ashland University
Facilities Management & Planning
720 Claremont Avenue
Ashland, OH 44805
Phone 419-289-5496
Fax 419-289-5497

[http://www.ashland.edu/sites/default/files/university_logo.gif]

CONFIDENTIALITY NOTICE: This is an e-mail transmission and the information is privileged and/or confidential. It is intended only for the use of the individual or entity to which it is addressed. If you have received this communication in error, please notify the sender at the reply e-mail address and delete it from your system without copying or forwarding it. If you are not the intended recipient, you are hereby notified that any retention, distribution, or dissemination of this information is strictly prohibited.

[John Soucy]

Gordon College: HR does paper work; I believe insurance co. takes care of everything else; EHS does the accident investigation and keeps a record of the results.

John Soucy

--

You received this message because you are subscribed to the Google Groups "Small College EHS" group.
To unsubscribe from this group and stop receiving emails from it, send an email to small-college-...@googlegroups.com.
For more options, visit https://groups.google.com/groups/opt_out.
 
 

--
John Soucy

EHS Officer

Gordon College

255 Grapevine Rd.

Wenham, MA 01984

978.867.4797

[Suzanne Howard]

Hi Chris,

Workers comp is under HR.  We also have a workers comp committee.  HR, EHS, Risk Mgmt and our TPA sit on that and we review cases.  We meet on a monthly basis.  HR takes care of the paperwork.  EHS gets a copy of the accident report and the supervisors investigation report.  As needed, EHS will review accidents to try to prevent them from happening again.

HR and the TPA have all the workers comp documents.  EHS has all accident/investigation reports that we put on a database.  HR and EHS is meeting with our computer dept to see how we can streamline the process, perhaps input all accidents on a google form and then share with the TPA.  

Suzanne

Suzanne Howard

Director, EHS

Wellesley College

106 Central Street

Wellesley, MA  02481

781-283-3882

On Mon, Jun 24, 2013 at 11:41 AM, Christopher Hassmann <chas...@ashland.edu> wrote:

--

You received this message because you are subscribed to the Google Groups "Small College EHS" group.
To unsubscribe from this group and stop receiving emails from it, send an email to small-college-...@googlegroups.com.
For more options, visit https://groups.google.com/groups/opt_out.
 
 

--

  

[Bob A. Jackson]

Suzanne,

Reportedly the TN Public IHEs are looking at this, but probably in reverse, where the TPA report populates forms the IHE will use for OSHA reporting and internal uses, too. I will report back to the group if it comes to fruition in the coming year.

 

Bob Jackson

Director, Environmental Safety

(423) 697-3102

ChattanoogaState.edu

 

Make the best of your situation.

“They’re pants if you’re short and shorts if you’re tall.” VeggieTales, Sweetpea Beauty, 2010.

 

From: small-co...@googlegroups.com [mailto:small-co...@googlegroups.com] On Behalf Of Suzanne Howard
Sent: Wednesday, June 26, 2013 8:20 AM
To: small-co...@googlegroups.com
Subject: Re: [Small College EHS] Workers Compensation Questions

 

…  HR and EHS is meeting with our computer dept to see how we can streamline the process, perhaps input all accidents on a google form and then share with the TPA.  

 

Suzanne

Suzanne Howard

Director, EHS

Wellesley College

106 Central Street

Wellesley, MA  02481

781-283-3882

 

On Mon, Jun 24, 2013 at 11:41 AM, Christopher Hassmann <chas...@ashland.edu> wrote:

I have a couple of questions for those of you that are self-insured for workers compensation.

• Is workers compensation under the jurisdiction of HR or EHS?
• Do you maintain paper files on each employee injury/illness at your establishment, or do you have the TPA maintain all the necessary paperwork electronically? Please let me know which direction you've chosen and why. Any input will be much appreciated.

Thank you!

 

Chris Hassmann
Director, Environmental Health & Safety

Ashland University
Facilities Management & Planning
720 Claremont Avenue
Ashland, OH 44805
Phone 419-289-5496
Fax 419-289-5497

 

CONFIDENTIALITY NOTICE: This is an e-mail transmission and the information is privileged and/or confidential. It is intended only for the use of the individual or entity to which it is addressed. If you have received this communication in error, please notify the sender at the reply e-mail address and delete it from your system without copying or forwarding it. If you are not the intended recipient, you are hereby notified that any retention, distribution, or dissemination of this information is strictly prohibited.

--
You received this message because you are subscribed to the Google Groups "Small College EHS" group.
To unsubscribe from this group and stop receiving emails from it, send an email to small-college-...@googlegroups.com.
For more options, visit https://groups.google.com/groups/opt_out.
 
 

 

--

 

  

[Dale Plemmons]

Hi Chris,

We are not self-insured for worker's compensation but work through Educational & Institutional Insurance Administrators, Inc., (EIIA).  Traveler's Indemnity Company of America is the TPA.

Several years ago, the College's internal worker's compensation program was moved from Human Resources to EHS in Campus Safety. I am the Worker's Compensation Coordinator (among other duties) and work directly with Travelers and EIIA on injury claim management and risk management.  I receive all accident/injury/ illness reports and submit the claim information to Travelers, who creates the claim number and assigns a claims adjuster. Reports of workability, claim correspondence and claim closing information are filed in this office. Physician medical file information and doctors notes are only reviewed by Travelers and they ultimately decide to accept or deny the claim.

Accident investigation, safety committee review and prevention action plan oversight are also part of my duties. We recently added a supervisor investigation section to the accident form to document supervisor and employee recommendations for preventative strategies that are recommended and/or already implemented.

The shift of the worker's compensation program and more supervisory and employee involvement has had benefits as we have experienced a reduction in the loss experience modification factor that determines the cost of the College's worker's compensation premiums. Gustavus Adolphus participates in an EIIA Workers Compensation Dividend Program that is based upon loss experience (potential returned premium funding). Through everyones continued safety efforts, dividends have been returned to the college over the past several years.

Thanks,
-Dale

Dale R. Plemmons, MPH, CHMM
Assistant Director of Campus Safety
Manager of Environmental Health and Occupational Safety
Worker's Compensation Coordinator

Environmental Health and Occupational Safety Office
Campus Safety Department
Gustavus Adolphus College
800 West College Avenue
Saint Peter, Minnesota 56082-1498

(O) 507-933-7494
(C) 507-382-9952
(F) 507-933-7040
dple...@gustavus.edu

https://gustavus.edu/