Outlook Download Attachments Multiple Emails

[Hilma Kolin]

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Anyone who uses Outlook knows the headache of saving attachments. You receive work documents, PDFs, photos, and other files constantly through email. While Outlook lets you preview attachments, saving them takes tedious effort.

For automation, the Corbett Email Attachment Extractor is an expert solution that allows you to bulk download all attachments from Outlook. The software is built with advanced algorithms & offers customizable filters like sender, date range, and text search to refine extracts.

In addition, the software is available for Free download & offers dedicated 24*7 customer support via live chat, email support & voice calls. Visit the link mentioned above & download the wizard for free.

Outlook rules can be set up to manage emails and attachments automatically. This process involves several sets of configurations starting from creating a rule, folder, and script trigger when items arrive in the inbox folder. Well, this method requires knowledge of Outlook rules/scripting for customization.

For advanced custom scripts, you can use VBA code to download all attachments from Outlook by iterating through emails in a folder or search results. Sample scripts help extract by the sender, date ranges, etc. into designated folders. However, writing the scripts requires technical knowledge.

In Outlook, automatically downloading attachments from specific senders isn't a native feature. However, you can achieve this by using third-party Corbett Attachment Extractor, or setup the Outlook rule that runs a script.

Yes, you can extract attachments from multiple emails in Outlook by selecting the emails with attachments, clicking the Attachments tab, choosing Save All Attachments, and selecting a destination folder to save them.

This post highlights the best ways to download all attachments from Outlook using the best techniques. Here we have discussed the built-in features, expert-suggested tool, Outlook rules, and scripts to conveniently export attachments in bulk from MS Outlook. By exploring these simple methods, you can save countless hours downloading attachments one by one. In case if you have any concerns related to the process, then leave your doubts in the comment section.

We believe we can do this for new emails coming into the inbox using flow but anyone know if its possible to run flow or something else to extract the attachments that are already sitting in the email folder?

@Pn1995 It is likely that the trigger does not occur when you move an existing email into the folder - try configuring an Outlook rule to move messages into that folder when received, then send a test email.

I'm not using a shared mailbox, I'm testing with my user mailbox, so the trigger I have is 'when an email is received' - but using the action as per below, if I move an unread email or a read email from another folder into the 'Processed' folder - the flow triggers and saves out the attachment every time:

Thanks @Rob Ellis, I guess the main issue we are having is that it doesn't seam to trigger if more than 1 email is moved - ie if we move or copy 3, 4 or 5 emails it only every processes the "newest" one of those mails.

I guess the main issue is that it needs to trigger if we copy or move more than 1 email at a time in there and it doesn't seam to do that. It only every saves the attachment of the latest email, So if you copy day 5 mails into the folder only mail 1 will have its attachment saved

I like this flow and already using it but I need to have something more specific.

I want to extract the attachment but only certain files , like pdf file. I don't want images to get into my folder.

Any idea on how to do that ?

I want to extract 1 particular attachment from a received email, and save it to Sharepoint. Easy enough with pre-built flows by MSFT, except the "apply to each" piece that kicks in automatically during the build. Signature lines contain lots of png and jpeg files as attachments that get saved due to "apply to each" and I need a way to identify and pull only the file in word or excel as the attachment, skipping the others from sig line. any takers on helping with how to do this?

If you are looking for a solution to extract attachments from Outlook Inbox then should try the ToolsBaer Outlook Attachment Extractor Tool it can instantly work to extract all data from Outlook Inbox has a subfolder that contains lots of emails with attachments this tool can work with it as well. this software is helpful to helpful for flow to extract attachments from Inbox and it can easily extract emails, contacts, calendars, and attachment files. This is a simple solution to extract Outlook attachments from Outlook for non-technical users. This safe solution helps to download attachments from multiple Outlook PST and OST files at a single time. It also enables users to gather attachments from heavy PST files without any conversion of original content. This is the simplest solution that supports Windows all versions of operating systems. Download the free demo version to examine its features.

I'm fluent in VBA, very comfortable creating Excel macros, so I can imagine it should be relatively easy to traverse a given folder for all messages and save attachments for each, but I haven't written an Outlook macro before, not familiar with the object hierarchy.

OutlookAttachView scans all messages stored in your Outlook, and displays the list of all attached files that it finds. You can easily select one or more attachments and save all of them into the desired folder, as well as you can delete unwanted large attachments that take too much disk space in your mailbox. You can also save the list of attachments into xml/html/text/csv file.

To use it you must first create a folder under your My Documents named OLAttachments (the code will not create it for you). Then select one or more messages and run the macro to save the attachments. You'll need to set macro security to warn before enabling macros or sign the macro. You can change the folder name or path where the attachments are saved by editing the code.

Old post but I feel like it is still relevant up to this day. Here is the code that Chatgpt helped me write. It saves all attachments from multiple emails (pdfs, etc..) and saves & renames them with random numbers into your pc folder which must be called 'OLATTACHMENTS'. This permits up to 250 saves as outlook freezes for about 2 minutes when i reach that high up. Here is the code, which must be placed intodeveloper--visual basic:

You might want to download attachments from multiple emails to create a backup or archive important files. This ensures that you have a local copy of these files, which can be useful in case of email server issues, data loss, or if you need to access these files without an internet connection.

Also, after downloading attachments on your PC, you can access these files offline. This is especially useful if you travel frequently or need to reference these documents when you don't have an internet connection. After keeping them offline, you can edit them using your preferred software. This is particularly important for documents that require collaboration or revisions.

So, how do I download multiple attachments from Outlook? How to download Outlook emails in bulk? Well, there are 4 simple solutions, namely using the Save All Attachments feature, Save Attachments feature, VBA code, and MultCloud. Now, refer to the following content to learn the details.

In this part, you will learn 3 simple and effective methods to save attachments from multiple emails on Outlook 365. To efficiently download multiple email attachments from an email you've received in Outlook, adhere to these instructions.

The Save All Attachments function in Outlook provides you with the capability to easily and efficiently collect and store all of the email attachments contained within a particular email on Outlook. Now, follow the instructions below:

Step 4: Navigate to your preferred location or folder for saving all the attachments, then click the OK button. Then, the selected attachments will be saved on the location you choose.

Step 3: If you wish to save all attachments with the same name into a single folder, please go to Tools > References. Then check Microsoft Scripting Runtime in the References - Project dialog box.

Likewise, you can export Gmail emails to PDF files on your computer by using MultCloud. In addition to downloading emails and attachments to PDFs, you can also migrate emails and attachments to a cloud drive if you find your local storage space is limited. It offers an industry-leading migration speed, making it easy and seamless to move emails to cloud drives.

Summary: Rather than saving each attachment in a folder on your computer using Outlook, you can choose to download and save all attachments from your emails at once. This saves time, effort and helps manage the attachments. In this blog, you will learn the steps to download all attachments at once from emails in Outlook and a solution to automatically download all attachments from every email in any desired folder on your computer.

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