FERPA & collection of SI attendance
Standerford,Linda
It has been suggested to me that passing around SI sign-in sheets and having students voluntarily list their name and unique student ID number is a violation of FERPA rules.
1. What is your interpretation?
2. How is everyone else collecting attendance data at SI sessions?
Linda Standerford | Coordinator
Talent Development Center
Making Good Minds Better for Over 25 Years
Owens Library, 232
Northwest Missouri State University
Maryville, MO 64468
www.facebook.com/nwmissouritdc
“To produce excellence, you must study excellence.” ~Donald O. Clifton
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Giannetto, Michael P
Hello Linda.
It is a violation of FERPA for students to have access to other students personal identification number. This would include passing around a sign-in sheet for an SI session.
We have the student print their first and last name on our sign-in sheets. We also print the course lists for each of our SI targeted courses. These course lists contain the personal identification number for all of the enrolled students. We require our SI leaders to write-in the personal identification number for all of the students on the sign-in sheet by consulting the printed course list before the leaders submit the sign-in sheets.
Sometimes students not enrolled in the any section of the targeted course attend SI sessions. And sometimes students do not write their name legibly. All in all it seems to work about 99% of the time.
Mike
From: Supplemental Instruction Discussion List [mailto:SI...@LISTSERV.UMKC.EDU] On Behalf Of Standerford,Linda
Sent: Friday, February 17, 2012 8:45 AM
To: SI...@LISTSERV.UMKC.EDU
Subject: FERPA & collection of SI attendance
It has been suggested to me that passing around SI sign-in sheets and having students voluntarily list their name and unique student ID number is a violation of FERPA rules.
1. What is your interpretation?
2. How is everyone else collecting attendance data at SI sessions?
Linda Standerford | Coordinator
Talent Development Center
Making Good Minds Better for Over 25 Years
Owens Library, 232
Northwest Missouri State University
Maryville, MO 64468
www.facebook.com/nwmissouritdc
“To produce excellence, you must study excellence.” ~Donald O. Clifton
To search past discussions on the SI-Net, visit our archive at http://groups.google.com/group/si-net
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Gertken, Nicole A
Nicole
Nicole Gertken
Academic Services Coordinator
University College
Northern State University
(605) 626-3573
Nicole....@northern.edu
"Go confidently in the direction of your dreams. Live the life you have imagined."
- Henry David Thoreau
From: Supplemental Instruction Discussion List [mailto:SI...@LISTSERV.UMKC.EDU]
On Behalf Of Standerford,Linda
Sent: Friday, February 17, 2012 9:45 AM
To: SI...@LISTSERV.UMKC.EDU
Subject: FERPA & collection of SI attendance
It has been suggested to me that passing around SI sign-in sheets and having students voluntarily list their name and unique student ID number is a violation of FERPA rules.
1. What is your interpretation?
2. How is everyone else collecting attendance data at SI sessions?
Linda Standerford | Coordinator
Talent Development Center
Making Good Minds Better for Over 25 Years
Owens Library, 232
Northwest Missouri State University
Maryville, MO 64468
www.facebook.com/nwmissouritdc
“To produce excellence, you must study excellence.” ~Donald O. Clifton
To search past discussions on the SI-Net, visit our archive at http://groups.google.com/group/si-net
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Hall, Cathy Ann
We have students print (hopefully) their names on the sign-in sheet then SI leaders turn the sheets in to the office. Office staff run course rosters which include the ID then staff enters the data. We have never asked students to include their id.
Cathy
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Laurel Whisler
We pass around an attendance sheet that requests their name and user ID, which is the part of their e-mail address before the “@.”
Laurel
Laurel A. Whisler
Coordinator of Supplemental Instruction
Academic Success Center, Clemson University
R.M. Cooper Library 3rd Floor
Clemson, SC 29634
864.656.6214 – 864.656.6215 (FAX)
http://www.clemson.edu/asc/si/
From: Supplemental Instruction Discussion List [mailto:SI...@LISTSERV.UMKC.EDU] On Behalf Of Standerford,Linda
Sent: Friday, February 17, 2012 10:45 AM
To: SI...@LISTSERV.UMKC.EDU
Subject: FERPA & collection of SI attendance
It has been suggested to me that passing around SI sign-in sheets and having students voluntarily list their name and unique student ID number is a violation of FERPA rules.
1. What is your interpretation?
2. How is everyone else collecting attendance data at SI sessions?
Linda Standerford | Coordinator
Talent Development Center
Making Good Minds Better for Over 25 Years
Owens Library, 232
Northwest Missouri State University
Maryville, MO 64468
www.facebook.com/nwmissouritdc
“To produce excellence, you must study excellence.” ~Donald O. Clifton
To search past discussions on the SI-Net, visit our archive at http://groups.google.com/group/si-net
To add or remove from this mailing list, please go to <http://listserv.umkc.edu/scripts/wa.exe?SUBED1=SINET&A=1> or send an email message to the address list...@listserv.umkc.edu, with the text SIGNOFF SINET in the body of the message.
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Kinslow, Laura A.
Linda,
We had the same problem at our institution. We were told it was in violation to have students write their ID on a sign-in sheet, which was passed around for all to see it. If there was a way students could add their ID, such as an electronic swipe, where no other student would see the other ID’s, it would be fine. We then tried going with the last 4 of the ID numbers and were told again that even that was a grey area and could be a FERPA violation. Last semester, we purchased the new 4.0 version of Tutor Trac. It has a unique SI batch visit entry that pulls up the class rosters. So all we need is the students name, no ID number anymore. This has made collecting data so much easier! We go in select the SI course number and the roster comes up with every student enrolled in the class. So all we need to make sure of now is that students write legibly so we can read it!
Laura Kinslow
Retention Advisor/SI Coordinator
TRiO Student Support Services
South Dakota State University
It is our choices...that show what we truly are, far more than our abilities.
Albus Dumbledore
Harry Potter and the Chamber of Secrets.
From: Supplemental Instruction Discussion List [mailto:SI...@LISTSERV.UMKC.EDU]
On Behalf Of Standerford,Linda
Sent: Friday, February 17, 2012 9:45 AM
To: SI...@LISTSERV.UMKC.EDU
Subject: FERPA & collection of SI attendance
It has been suggested to me that passing around SI sign-in sheets and having students voluntarily list their name and unique student ID number is a violation of FERPA rules.
1. What is your interpretation?
2. How is everyone else collecting attendance data at SI sessions?
Linda Standerford | Coordinator
Talent Development Center
Making Good Minds Better for Over 25 Years
Owens Library, 232
Northwest Missouri State University
Maryville, MO 64468
www.facebook.com/nwmissouritdc
“To produce excellence, you must study excellence.” ~Donald O. Clifton
To search past discussions on the SI-Net, visit our archive at http://groups.google.com/group/si-net
To add or remove from this mailing list, please go to <http://listserv.umkc.edu/scripts/wa.exe?SUBED1=SINET&A=1> or send an email message to the address list...@listserv.umkc.edu, with the text SIGNOFF SINET in the body of the message.
You are subscribed to the SINET list as
laura....@SDSTATE.EDU.
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Rebecca....@rcc.edu
Hello Linda,
I have been told the same as well. The way we gotten around the FERPA issue is that we use scantron’s to pass out to each student. The SI Leader will then collect each scantron from each student to turn them in every Friday.
This has helped us tremendously.
Hope this helps.
Rebecca Moon-Stone
Supplemental Instructional Coordinator
Academic Support Quad 213A
From: Supplemental
Instruction Discussion List [mailto:SI...@LISTSERV.UMKC.EDU] On Behalf Of Standerford,Linda
Sent: Friday, February 17, 2012 7:45 AM
To: SI...@LISTSERV.UMKC.EDU
Subject: FERPA & collection of SI attendance
It has been suggested to me that passing around SI sign-in sheets and having students voluntarily list their name and unique student ID number is a violation of FERPA rules.
1. What is your interpretation?
2. How is everyone else collecting attendance data at SI sessions?
Linda Standerford | Coordinator
Talent Development Center
Making Good Minds Better for Over 25 Years
Owens Library, 232
Northwest Missouri State University
Maryville, MO 64468
www.facebook.com/nwmissouritdc
“To produce excellence, you must study excellence.” ~Donald O. Clifton
To search past discussions on the SI-Net, visit our archive at http://groups.google.com/group/si-net
To add or remove from this mailing list, please go to <http://listserv.umkc.edu/scripts/wa.exe?SUBED1=SINET&A=1> or send an email message to the address list...@listserv.umkc.edu, with the text SIGNOFF SINET in the body of the message.
You
are subscribed to the SINET list as Rebecca....@RCC.EDU.
Problems or questions should be directed to man...@listserv.umkc.edu.
Blanchard, Emily A
Dear List-ers,
I have a small group of students who resist the SI model but still want academic support. How do you work with those students? Do you offer tutoring for classes that also have SI sessions? Do you ever have faculty who intervene in these situations and attempt to coordinate their own academic support? (Or tell you what services you should be providing to whom?)
Thank you!
Emily
Emily Blanchard, M.A.
Learning Resource Center
Concordia University Wisconsin
12800 North Lake Shore Drive
Mequon, WI 53097
Ph: (262) 243-4216
Fx: (262) 243-3535
Marsha M Urban
We offer everything to them—SI and tutoring. They passed a student fee that covers the Tutoring Center, so it is important to let them use all of our services.
Best,
Marsha
Marsha Urban, Ph.D.
Director, Tutoring Center, MS 078
101N Thompson Building
University of Nevada, Reno
Reno, NV 89557
(775)784-6801 (office)
(775)682-5983 (voicemail)
(775)784-4277 (fax)
From: "Blanchard, Emily A" <Emily.B...@CUW.EDU<mailto:Emily.B...@CUW.EDU>>
Reply-To: Supplemental Instruction Discussion List <SI...@LISTSERV.UMKC.EDU<mailto:SI...@LISTSERV.UMKC.EDU>>
Date: Tue, 28 Feb 2012 14:23:11 -0800
To: "SI...@LISTSERV.UMKC.EDU<mailto:SI...@LISTSERV.UMKC.EDU>" <SI...@LISTSERV.UMKC.EDU<mailto:SI...@LISTSERV.UMKC.EDU>>
Subject: SI vs. tutoring
Dear List-ers,
I have a small group of students who resist the SI model but still want academic support. How do you work with those students? Do you offer tutoring for classes that also have SI sessions? Do you ever have faculty who intervene in these situations and attempt to coordinate their own academic support? (Or tell you what services you should be providing to whom?)
Thank you!
Emily
Emily Blanchard, M.A.
Learning Resource Center
Concordia University Wisconsin
12800 North Lake Shore Drive
Mequon, WI 53097
Ph: (262) 243-4216
Fx: (262) 243-3535
emily.b...@cuw.edu<mailto:emily.b...@cuw.edu>
www.cuw.edu/go/lrc<http://www.cuw.edu/go/lrc>
To search past discussions on the SI-Net, visit our archive at http://groups.google.com/group/si-net
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Janis Wilkins-Mash
JANIS WILKINS-MASH
LEARNING RESOURCE CENTER
BELLARMINE HALL G5
Saint Joseph's University
5600 City Avenue
Philadelphia, PA 19131
EXT. 610.660.1778
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Laurel Whisler
I’ve looked into this a bit more since posting a few weeks ago. Check your university’s definition of directory information, for under FERPA, directory information can be made public. For Clemson, student names and e-mail addresses are included under that rubric, so we can pass around a sign-in sheet that asks for their name and their user name, the “lwhisle” part of my e-mail address.
Laurel A. Whisler
Coordinator of Supplemental Instruction
Academic Success Center, Clemson University
R.M. Cooper Library 3rd Floor
Clemson, SC 29634
864.656.6214 – 864.656.6215 (FAX)
http://www.clemson.edu/asc/si/
From: Supplemental Instruction Discussion List [mailto:SI...@LISTSERV.UMKC.EDU] On Behalf Of Standerford,Linda
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