Fwd: SHARE Auction

[Peggy Hotes]

Dear Board Members,

Here's the information from Northwest Benefit we talked about last night regarding Maestro Web and the cost of various services we CAN buy a la carte from them. 

The options we want from Maestro Web will cost around $700.00.

Peggy


Begin forwarded message:

From: "Jay Fiske" <jfi...@onlymyemail.com>
Date: May 24, 2013, 3:41:35 PM PDT
To: "'Peggy Hotes'" <psh...@aol.com>
Subject: RE: SHARE Auction

I will try again - send as three PDF's.
Jay

-----Original Message-----
From: Peggy Hotes [mailto:psh...@aol.com]
Sent: Friday, May 24, 2013 3:12 PM
To: Jay Fiske
Subject: Re: SHARE Auction



I don't see an attachment.

On May 24, 2013, at 2:32 PM, "Jay Fiske" <jfi...@onlymyemail.com> wrote:

Hi Peggy,

Ken Kleve at MaestroSoft can give you the exact pricing for

MaestroWeb, but it is approximately $650-$700 for 6 months, which is

the minimum.  Ken will confirm on that.  One Sponsor can more than

cover that cost, and provide a little profit for you as well.

The pricing for the NWBA services are listed on the attached.  

Auctioneers capable of handling your event and being well worth the

cost would be approximately $1,500 and up.  Lesser fees for

auctioneers (from other

sources) get you in the realm of hit or miss as far as fully

knowledgeable and able to be both entertaining and 100% professional

in capability and presentation.

Hope this helps!

Jay

-----Original Message-----

From: Peggy Hotes [mailto:psh...@aol.com]

Sent: Friday, May 24, 2013 12:51 PM

To: Jay Fiske

Subject: Re: SHARE Auction

Hi Jay,

Thank you for this information. I think it's good advice and will

share it with the board.  I don't want us to make too many changes this

year, myself.

Do you know what MaestroWeb will cost us?  We're very interested in

the features you named.

Also, I need to be prepared with prices for the ala carte options. Are

those on your web site?

Peggy

On May 24, 2013, at 10:46 AM, "Jay Fiske" <jfi...@onlymyemail.com> wrote:

Hi Peggy,

I think you may have some bad information.  Once you own

AuctionMaestro Pro, you own it.  There is no annual cost, except in

the third year for technical support ($200 per year in the third year

and each year thereafter).  So, if you bought it last year you are

already

covered for this year.

What you may be thinking about is the MaestroWeb service - which IS

an annual fee.  This service provides a website to promote the event,

handle RSVP's allow your committee to work remotely, provides an

on-line catalog or your guests and potential guests to preview the

items, and syncs seamlessly with AuctionMaestro Pro.  However, one of

the great capabilities you have with MaestroWeb is allowing a sponsor

(or series of sponsors) to display their logo on the website, with

links to their businesses.  This would allow you to turn that cost

for MaestroWeb in to a profit center.  Many of the users do just that

and use MaestroWeb as a way to add a few thousand dollars to their

income,

rather than seeing it as an expense item.

As for the auction services, yes we do an "a la carte" pricing option.  

Last year you had the event coordinator, event staffing and

auctioneer all bundled.  We can break that out for you if you wish.  

I STRONGLY discourage you however from thinking about using just the

EC/ES services and then finding a "volunteer auctioneer" to save

money.  You won't.  Many times I have seen clients think they could

save money by not using a professional BENEFIT auctioneer, or by

using a new un tested auctioneer, or commercial donated auctioneer

then wish they had never done that.  Professional benefit auctioneers

find subtle ways to boost your income that less experienced

auctioneers either miss, or handle poorly.  One place for sure it

could cost you thousands of dollars is in the Raise the Paddle.  That

is the place where it is critical you have a person who can set it up

right, and handle the immediacy of what happens and make it a

positive experience for your

guests.  Handled poorly, and it is a giant turn off which is very costly.

If you are wanting to reduce your costs then at least let us supply

another auctioneer from our firm that is not as "pricey" as I am (my

fee is based on

23 years experience) but would still be well trained by me, and able

to handle your event properly.  We could save you about $1,000 by

going to another auctioneer from our company.

Finally, I suggest you approach this more from "how do we make more

money?"

rather than "how do we cut costs?"  You will be money ahead by

growing your income than by just cutting expenses.  The good news is

we have many clients that work with us on a consulting basis, where

what we charge is based on what the GROWTH IS above the prior year's

event.

On that basis your budget for our services is quite a bit less, and

you will pay what you paid last year and perhaps a bit more, BUT only

IF you grow substantially from last year's event.  It is up to us to

guide you through what will add more money to your auction sales.  In

that way we both benefit - you with a smaller budget number and us

with the potential to earn a higher fee IF we help you beat last

year's

numbers.

Let me know if you would like further clarification on any of this.  

We look forward to supporting you again this eyar in whatever manner

makes sense for you.

Sincerely,

Jay

Jay R. Fiske  jfi...@auctionhelp.com

1750 112th Ave NE

Suite A-200

Bellevue, WA  98004

425-688-1110 Ext. 103

425-688-0999  FAX

800-469-6305  Toll Free

Please visit our website at www.auctionhelp.com

Be sure to look for The Big Book of Benefit Auctions on our website,

and wherever books are sold

-----Original Message-----

From: Peggy Hotes [mailto:psh...@aol.com]

Sent: Friday, May 24, 2013 8:59 AM

To: in...@auctionhelp.com

Subject: SHARE Auction

Hi Jay,

The board met last night and had a couple of questions for you.

Last year we bought Maestro software.  We believe we must pay to use

the program again this year, but we have no idea how much that will

be.  Do you know how much that will cost?

Secondly, we are trying to figure out how to trim costs because SHARE

has an anticipated budget shortfall we are anxious to fill.  Does

your firm ever sell part of an auction program piecemeal?

Are their prices for, say auctioneer only, or check/out, check/in only?

Thanks for all your help.

Peggy Hotes

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<NWBA Brochure_services Copy.pdf>

<NWBA Services List.pdf>

<NWBA Price List Publication-Mar2012.pdf>

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[Brigid Hagan]

Looks like if we go with his firm but a different auctioneer we could get the package for not a lot more than it would cost us to go with Kimberly.  I don’t want to tell Pat that we’ve changed out minds until everyone has weighed in though – but if that’s what we’re doing (and it looks like it is) I want to let her know as soon as possible as a courtesy, so I’d appreciate hearing from as many of y’all as possible.

 

Brigid

 

---

[Peggy Hotes]

I'm nervous about making too many changes at once and prefer to go with Nw Benefit again for everything. How much would we save using one of their "second tier" auctioneers versus having Jay again?

Peggy

Sent from my iPhone

[Brigid Hagan]

It looks like that would save us about $1K

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