Document sharing

[lovelymind]

I am not the SP Admin and the person who is is not up to the job. I
need to solve this myself.
My office has a SP site and each dept (about 7) has a 'tab'/portal on
the main page.
I have built a document library to maintain/archive all the technical
documents, white papers, etc. my dept produces.
Many of the tech documents are going to be evolving into many further
versions/revisions.
THE 2 pressing issues at the moment:
1. Is there a way to have multiple people working on the SAME document
at the Same time and then merge the results? We often times are faced
with a short deadline from the client and need the expertise of
several people to write various sections of a complex 100 page
technical doc.
2. The versioning built into SP is not to our liking. I want an option
where I enter the ver/revison number scheme of my creation. Can this
be done? How?
3. Since we have no budget for SP training, what is the Best Resource/
book/website to enable me to empower myself to become fully awaware of
all of the features/functions one can access and use in a
documentation library?
Thanks!

[Ryan Gregory]

On point #1, you might consider the following:

- Split the documents to be jointly edited into sections and post
them separately, all tagged with the appropriate metadata or content
types. This will allow simultaneous editing of the various parts.
- Once piecemeal input is complete, use create a master document for
final review/delivery. There is a recent post on this here:
http://www.endusersharepoint.com/?p=1681

That same site has many resources on SP and some specific to doc lib
management.

hope that helps...rg

[Teeda]

Although I ahve not tried this myself, I just found a post on
endusersharepoint.com about multi user simultaneous document editing:

"One Note will allow users to real time collaborate on a document when
the sharing feature is turned on. People connect to the file and start
working on it together. "

Hope that helps - I will be trying it soon as we have the need for
this on a lot of documents.

Cheers,

Teeda

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