Fwd: "Reimbursement Cover Page" & "Voucher Accountability Page"(a new initiative from finance team)

[Manish Kumar Gupta]

Hello junta,

        Here is description of a new initiative from finance team. Please go through it. Ambi team - important for you guys specifically.

Hello Guys,

Warm regards from Finance Team.

For the first time ever, we are introducing a "Reimbursement Cover Page" & "Voucher Accountability Page" for Shaastra 2013 making every transaction more accountable and transparent apart from making the process of reimbursements easier. The Reimbursement Cover Page will be used for all liquid cash/cheque transaction while Voucher Accountability Page will be used for all purchasing done using voucher system. 

Here are a set of instructions which will help you get familiarized with this new initiative- 

Reimbursement Cover Page

Description : All terms are self explanatory except these two terms.

• Kind of purchase - Generally a Shaastra coordinator spends money for conveyance, purchasing materials and refreshments.You are requested to select one among these three for your purchase.
• Purpose of purchase - Reason for your purchase like arena materials or refreshments during publicity etc. 

Need : Here are the reasons why you need to do this

For claiming a second advance, you need to produce a filled hard copy of  the Reimbursement  Cover Page by which the Finance coordinator will know where you have spent all money given as the first advance. 
For claiming reimbursements, you need to produce a filled hard copy of the Reimbursement Cover page along with all the bills stuck on an A4 sheet in the same order as mentioned in Reimbursement Cover page.

Voucher Accountability Page

Description : All terms are self explanatory.

Need : Here is the reason why do you need this

• For claiming a voucher from the Finance team for a particular vendor you need to carry a hard copy of the "Voucher Accountability Page" with you.  

General Suggestions : 

• Please ensure that all details listed in the Reimbursement Cover page matches with the bills you are submitting.
Anyone found tampering with the details of the Reimbursement Cover Page & Voucher Accountability Page/ bill/ voucher will be denied reimbursement/vouchers.

 

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Rgds,

Manish Kumar Gupta