Volunteer on Feb 4 for the Lunar New Year Celebrations and get two meals on us

[Singapore Connect]

Hi,

SingaporeConnect would like members like you to take up these roles at the Feb 4 Lunar New Year Celebration Dinner. You won't have to pay the registration fee for the event, and as an additional token of appreciation, we'll provide an additional dinner voucher for you to enjoy after the event.

Here are the roles and their responsibilities:

1) Event Setup Coordinator

Before the day of the event:

- Meet with organisers (tele-conference) to learn what needs to be setup.

- Prepare a map of where things have to be set up

- Have an inventory of major materials needed.

- Assign who does what and what time they need to be there.

One hour before the event:

- Direct people and items as appropriate so setup is done efficiently.

At the event:

- You should be free to enjoy the fruits of your labour and dinner!

After the event:

- Help ensure items are packed and returned to appropriate owners. 

2) Decorator and Graphic Designer

Before the day of the event:

- Study the restaurant layout and talk to the manager.
- Come up with some decoration ideas, for the restaurant, and for each table. (i.e. Hong Baos, program sheets, table labels - i.e. table 1, 2, 3.)

- Procure the decorations (i.e red packets, streamers) as needed. Costs will be reimbursed.

- Print all the table labels, menus and program sheets.

One hour before the event:

- Decorate the registration table, dining tables and the overall venue. 

At the event:
- You should be free to enjoy the fruits of your labour and dinner!

After the event:
- Help ensure decorations are taken down.

 

3) Audio/Visual Coordinator

Before the day of the event:
- Prepare the slide show and video package to be shown at the event.

(liaise with the organisers and entertainers to obtain the material)

- Talk to the restaurant manager to ensure laptop video and audio can be hooked up to A/V system. (we'll get you started, ideally all this should be OK, but you should be somewhat familiar with hooking things up)

- Also ensure microphone and mixer setup is appropriate.

- Check what cables are needed.

(if any equipment is needed: microphone(s), mic stands, mixer(s), cable(s), laptop(s), the organisers can help provide)

One hour before the event:
- Set up laptop, power, and Wireless base station (for remote control of the video-projector-connected laptop and for photo-streaming).

- Do sound and video check.

- Start the slide show and video presentation as appropriate.

At the event:

- Run the slide show in sync with the MCs and entertainment program. (that's where the remote desktop control comes in handy so you can do it from a comfortable location, even your seat at the dining table)

- Adjust volume as needed (hopefully this won't need to be done very much after initial sound check)

- For the Bingo game, the video projection will be used to interactively display the game session, so you will need to control it.

After the event:
- Help ensure equipment is properly packed up.

4) Photographer

Before the day of the event:

- If you wish to use your camera, have your camera(s) ready, battery charged. (If you need, a camera will be provided)

- Ensure your camera is compatible with the Eye-Fi X2 SDHC Wifi card.

One hour before the event:

- Set up the Eye-Fi to sync with the base station and laptop. (we can assist, ideally it should just be turn it on and it starts working)

At the event:

- Take photos of the Lion Dance, entertainment, and guest tables. 

- Photos will be projected on the video screen after they are taken.

Because the job of the photographer is mostly "At the event", rather than "Before", you may opt to not have the dinner at the event. We will reimburse you for your dinner (i.e. $34).

Last year, the first three functions were a "one man show" and we did not manage to do an "at-event photo show". So, this year, we hope to spread the fun of putting up an event to more members. Hope to hear back from you!

Please reply to this mail.

Thank you.

_____________

on behalf of the 

SingaporeConnect Committee