Excellent report, Muriel. You sure have had some fun and dove deep into the deep-sky this year.
Staying on site is always a great idea for socializing. One of the reasons I evaded Calstar this year was because I knew I wouldn't get any work done during the day with such excellent company.
I'll share my perspectives on some of the questions you raised in your report.
Regarding various finding methods, you pick what works for you the best. For years I used a Telrad + finder scope. Now I use just a Telrad and a wide-field eyepiece. I have KStars set up to plot Telrad circles in the correct orientation so I know how to place the Telrad circles against the star patterns, and then I set it up to render the field in my eyepiece so I can match star-patterns in the eyepiece. So the Telrad gives me rough positioning and then I'm sort of trying to do "manual plate-solving" by matching star patterns in the field against the software. I also have the offline DSS2 (all-sky image survey) overlay which is to me a godsend: I am using real images of the sky instead of a rendered star chart most of the time. Yes, KStars can plot Telrad and can plot your eyepiece circles, but we don't have a feature to plot the two circle pattern like a Rigel Quickfinder. You should be able to add your finder scope if you know it's FOV and also set it up to generate an inverted view if it's a straight-through finder scope.
I've seen ChatGPT-generated lists and I don't recommend them for beginners. ChatGPT has no idea what a "basic" object is vs. an "advanced" object. My mom once brought to me a list of objects in Draco from ChatGPT, and whereas it had "good stuff" like NGC 5866 (a.k.a. M102?), it also had the Tadpole galaxy, a very difficult target. Rather go to the Deep Map list by Steve Gottlieb, organized by constellation, available here:
https://www.raycash.org/dmcon.htm
I did do an experiment to give a large language model access to the Adventures in Deep Space database via Model Context Protocol and see how it worked. It was an interesting exercise. Maybe some day I will have time to work on and release a chatbot for Adventures in Deep Space, but even an "informed" chat bot won't do as good a job. The point is that curation by an expert deep-sky observer (i.e. avoid list made by very famous planetary observer with no inkling for deep-sky) will ensure that you are not led astray.
The AL programs are quite good. I find the Herschel 400 a bit boring as it has "too many open clusters". If you are referring to the "Binocular Highlights" book by Gary Seronik, I bought it for my mother and from a glance over it I thought it was fantastic and very beginner friendly.
Regarding taking notes, there are again a myriad ways people do it. Some people just like to "check off" on a list, i.e. "mark as done", sometimes with some small details like the date. Others like to take voice notes with a voice recorder and perhaps later transcribe them -- this is an excellent way to capture all your feelings and process as you encountered a deep-sky object. Others like to take rough notes in a custom shorthand like a stenographer and then expound on them at home. Others like to sketch -- with varying degrees of finesse.
I've been through a lot of these phases myself: started out writing detailed notes about how I came upon an object, how I found it, what my experience was; then went on to short notes; then checking objects off a list; then making rough sketches; all this while I was on pen and paper. I transitioned to a USB pen tablet after that, taking notes in digital form for many years -- the notes were rough sketches, annotations over DSS images, a little bit of hand-written text. Sometimes I'd forget my tablet and take typed-up notes on the field. I then went to pencil and paper, where I continued to combine long-form notes, short snippets, sketching of varying degrees of finesse. I've slowly come to terms with the idea that nothing is as expressive as pencil and paper: you can sketch with any amount of finesse, you can write notes, annotate your sketches -- it's certainly more time-consuming than voice recording but I find it much more expressive. Sometimes I find it easiest to express my observation in words, sometimes easier in sketch, sometimes a combination. I tried to take it digital both with the ReMarkable 2 tablet, and the iPad Pro (older version before OLED screens) and neither was satisfactory and as natural with shading like pencil on paper.
Also a bit on the _why_ of taking notes. (1) memories fade over time, (2) nostalgia for deep-sky observing is very fun even if you aren't trying to keep a record towards a specific goal. I think even if you aren't going to submit your observations to AL or post them on a site like I do, the notes are still worth taking as a personal journal to jog your own memory of your fun times under the stars. I regret not having notes of some of my most fun moments in astronomy -- like the first time I saw Tarantula Nebula, or the time I saw comet C/2006 P1 McNaught -- and I do enjoy the fact that I have notes for some other fun moments, like the first time I saw M 81 and M 82, or my first night at Jimi Lowrey's 48-inch. Take notes in some form (voice / sketch / text / whatever), diligently, your future self will thank you.
As for the instrumentation for my note-taking, I follow Howard Banich: Canson artist series Sketch books, 0.5mm Mechanical Pencil. I wanna say I like the Strathmore sketch books a bit more. The mechanical pencil can be a bit of a learning curve if you want to sketch, and Howard has tutorial videos on YouTube.
Regards
Akarsh