Banquet

[Melanie Petersen]

Hi guys!! So earlier today Melanie M. and I were looking into a few places for the banquet and decided to call Lotus Thai in Hillcrest and got a space reserved for next Friday from 7:30-9:30pm! Right now the lady that works there and I are working out the prices of the menu which as of right now is: 

Appetizer:

Lotus Thai platter (comes with three different appetizers that are a mixture of vegetarian options and meat options)

Entrees:

Vegetable green curry with brown rice

A mango chicken platter (similar to orange chicken) with brown rice

Vegetable pad thai with tofu

Chicken pad thai

Beef fried rice

Vegetable fried rice

(and possible Tom Kha soup depending on prices)

Dessert:

Sweet sticky rice with mango (and if that's too expensive then they also have coconut ice cream and green tea ice cream which is super cheap)

Tomorrow she will be calling me back with a quote on how much it'll all cost but I am holding pretty firm to it being about $20 per person so members only pay $10. She is pretty flexible and I'm sure we can work it out to be in price range but I will know for sure tomorrow! 

~Melanie P. 

[Elona Brando]

Thanks for getting all this together!! :) 

Sent from my iPhone

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[Mel Marq]

Thanks Melanie and let us know as soon as you confirm details :)

Melanie Marquez

SDSU HeadSTRONG Vice President

Nutrition Expert

San Diego State University

[Andres Schemel]

Whenever you have all the Info, send an email to our members ASAP! Thanks for all the hard work!

[Haley ford]

Yayyy that's awesome! Please send the info to ME or to the HeadSTRONG email and then I'll send it out and make a Facebook event  :-)

[Sean Willard]

Great work everyone for getting this put together. Next steps, gifts for the two founders and a card/gift for stephanie.

[Haley ford]

the mugs are $12 each

[Andres Schemel]

will Stephanie get a mug as well or a different gift? $12 is a great price I think. Also, do we know if Stephanie is coming to the banquet for sure? 

Stephanie please let us know if you are for sure. Lets get on that google doc as well (since it's already there we just need to update info if we haven't already).  

[Stephanie Waits]

I'm definitely coming and I want to send a huge THANK YOU to you guys for getting this together. I am looking forward to it and I think the location and sending sound amazing. I can't wait!

Stephanie Waits, MPH, CHES

Health Educator

Health Promotion Department

San Diego State University

w. 619-594-4133

c. 916-612-3802

swa...@mail.sdsu.edu

[Andres Schemel]

Glad you are coming :)

[SDSU HeadSTRONG]

How are we paying for the mugs?

[SDSU HeadSTRONG]

So is this info final for the banquet? Can I put it in the email?

[Mel Marq]

No don't put it yet, the lady never called Melanie, they didn't have her number. So I'm calling in the morning. 

Sorry everyone 

Melanie Marquez

SDSU HeadSTRONG Vice President

Nutrition Expert

San Diego State University

--

[Kristina Morales]

Thanks Melanie. Please let us know the information ASAP. I have been getting a lot of questions regarding the event that is supposed to be this Friday and I don't know what to say to them.

Crossing my fingers that the restaurant gives us the okay. I have a question though. If we are subsidizing $10-$15 for our members who will be paying the check that we are going to get on Friday? As you all know, using our money is a reimbursement process. So, is somebody going to pay for it and get reimbursed??? Last year Brian paid for the check. 

--

❀

Kristina Morales

[Melanie Marquez]

Hi everyone,

So I called the restaurant again and they said that the menu we asked for, along with drinks, was $25 per person. this includes tax. they just need to know how many people will be going by wednesday. 

I asked what needed to change in the menu to make it $20 per person, but since the lady in charge of our event is at another job of hers she would have to talk to her boss and call me back tomorrow. 

So for sure they have a spot for us and we will have it 7:30-9:30. We can tell the members that we will pay $10 or $15, which will come out to $200 for 20 if we pay 10, and $300 for 20 people if we pay 15. I really want members to only pay $10. I feel like it will encourage more to go. I say 20 people because im really not sure if more will come. 

If its 25 however, considering friends and family, it would be $250 if we pay 10 and $275 if we pay 15. 

Now all we need is to decide how much to subsidize. 

Also, they validate parking, so its free for 2 hrs.

Restaurant info:

Lotus Thai 

3761 6th Ave. 92103

in Hillcrest 

Melanie M

ps. I can pay the bill 

[Haley ford]

I think that is good. We have enough funds I think to make it $10 each, but I texted Alecks so she should be getting back to us for a definite answer on this. Honestly, I wouldn't expect family just based on previous years and late notice, which is fine. Thank you melanie! I'll be sending the email tonight

[Alecks Villamin]

Thanks for the text Haley! =)

 

In my honest oppinon, I think paying $15 is too much for our budget. I would feel more comfortable if we paid for half ($10).

 

Thoughts?

Alexandria Villamin

HeadSTRONG treasurer

San Diego State University

P: 619-788-7427

[Andres Schemel]

At this point in time, the less money the members have to pay the better it will be for us because we are pretty much asking them to attend an event that will take place in 4 days. I think $10 person is fine if we can afford it. we just need to get on board with the price ASAP so we don't tell invite our members 3 days in advance.

[Mel Marq]

I'm also in board of having them pay only $10 if we can afford it. That way if we do get the price down to 20 like I asked, which I'll confirm tomorrow, then we don't have to change any info with the members. And like Andres said people would be more inclined to go. 

Melanie Marquez

SDSU HeadSTRONG Vice President

Nutrition Expert

San Diego State University

[Alecks Villamin]

Okay so for the sake of time, let's finalize it and say we'll subsidize $10.

[Melanie Marquez]

the price is $25

we would have to subsidize $15

[Alecks Villamin]

I was under the impression that we would subsidize $10 even if it was $25.

[Melanie Marquez]

Oh I was referring to having members only pay 10, so we pay the rest.

sorry if I said it weird

[Sean Willard]

Just so we are all clear the members are paying 10$ no matter what price we get from the restaurant. 

Sent from my iPhone

[SDSU HeadSTRONG]

The email is out. The google doc is updated. and the FB event is up. (Andres I left the CNN event on the google doc bc I'm not sure if you had recorded the points yet)

-Haley

[Andres Schemel]

Everything is up to date. Thank you Haley and thank you guys for working towards the finalization of our banquet. 

Haley, the points are updated for our members. I don't think we should give points for the perks fundraiser since it's after our banquet & last meeting. We should have all active membership letters finalized by our last meeting. 

Let me know if you disagree with this please. 

[Stephanie Waits]

Send me the list when this is finalized and I will start printing!

[Andres Schemel]

let me double check the point possibility for perks cafe and then I'll email you Stephanie! 

[Melanie Marquez]

Im just happy thats all finalized!

The last meeting is the wednesday of the fundraiser week. I know its not ideal, but I think it would be good to offer a point at least for the monday of the fundraiser.

 

Stephanie would you be able to print them tuesday? or is it more convenient to send you the finalized list in the weekend?

Im open to anything.

[Stephanie Waits]

Printing them Tuesday would be fine.

[Andres Schemel]

Perfect, thank you Stephanie! I sent you an email with the membership points update. 

[Haley Ford]

We said at the meeting we would give points for the first 2 days of the fundraiser until the last meeting. We also said we were going to give a point for the last meeting for ppl who are 1 point away and Sean would email them asking I if they are coming to the meeting or not and telli g them they are 1 point away 

Sent from my iPad

[Melanie Marquez]

I already emailed those members and said only monday, I think we should just stick with that. I’m sorry, I just would hate to change it on them. and yes, we are taking into consideration the meeting too :)

[Melanie Marquez]

attire is semi-formal right?

On Apr 29, 2014, at 11:09 PM, Haley Ford <hfor...@gmail.com> wrote:

[Andres Schemel]

yes, it's semi formal! 

[Melanie Marquez]

Hi everyone!

Last update, we are confirmed with the restaurant for 27 people price $25 per person, 7:30 to 9:30. If more people happen to come/sign up they will be served and price will be the same.

So excited and Ill see you all soon!!

Melanie M

[Melanie Marquez]

PS. We were already confirmed but I had asked if they could lower the price even more and they needed card number and all that, so that’s what I did right now. 

As of now HeadSTRONG will have to pay $405. :s

It may be a lot, but we have the money and it kinda had to be done considering the circumstances. 

Also, are Katie and Kristin and their guests paying? We should consider that, since most of us are probably on the same page that they shouldn’t. 

What do you guys think?

[Alecks Villamin]

I just put my name on the list!

[Andres Schemel]

Katie + Kristin + Stephanie + their guests shouldn't pay. that's my personal opinion. 

Are we planning on using HeadSTRONG or CHHS funds for this event?

[Stephanie Waits]

Thank you Andres! But I am happy to contribute! This is a great deal for $10!!

[Andres Schemel]

No problem!

[Melanie Petersen]

Yeah I think those three should NOT have to pay! Stephanie, you do so much for us, we want to treat you! 

[Kristina Morales]

I agree with Melanie P. & Andres. I do not think they should pay. They are our guests that we invited. As for Stephanie, even though it is $10 she is our advisor. I don't think she should pay either. I don't know how we're doing on HeadSTRONG funds but if we are able to, I do believe we should not ask them to pay as courtesy. 

Kristina Morales

[Stephanie Waits]

You guys are too sweet. Thank you. If we're short i'll have money to pitch in just in case. cant wait to see you all tomorrow! 

Stephanie Waits, MPH, CHES

Health Educator

Student Health Services

San Diego State University

[Sean Willard]

I am not sure if anyone has spoken to the restaurant about an agenda or their timing for the meal, but I want to put together a general timeline of things for the night. Any suggestions are welcome.

7:15-7:45pm - members and guests arrive and get settled

7:45pm - Opening remarks[Sean] (welcome our guests: Kristin  and Katie)

7:45-7:55pm- Guest speakers

7:55-8:15pm Appetizers (Hopefully will be ready then)

8:15-9pm Dinner

9-9:30pm Closing words[andres] -thank you cards, gifts, pics, goodbyes

What do you all think?

[Andres Schemel]

I like the agenda!

[Melanie Marquez]

I like it too! Ill call tonight, and if they’re busy, in the morning to see if they can bring the food out at that time.

I don’t think it should be a problem.

[Haley ford]

Yupp I got them

[Haley ford]

Tell her to get the cards

[Andres Schemel]

okay. Elona got the cards so we are good!

[Sean Willard]

Andres have you been in contact with Katie and Kristin about when they are talking and for how long? 

[Mel Marq]

Just so you guys know, they can accommodate our itinerary :)) see you all in a bit!!

Melanie Marquez

SDSU HeadSTRONG Vice President

Nutrition Expert

San Diego State University

[Andres Schemel]

I was able to talk to her about it, yes. So technically speaking Kristin is the founder and Katie helped out so much that Kristin considers her a cofounder. when we introduce them, we should say something like this: 

"I'm excited to say that the individuals that created headstrong are here tonight with us. I'm first going to introduce Kristin Davi the founder of headstrong who will then later introduce her co-founder Katie Gaston"

Kristin will talk first then Katie. They will talk for about 10 minutes tops.