Banquet committee!

[Alecks Villamin]

Hi guys!

Sean and I discussed starting a banquet committee to start planning for this years banquet. I will be apart of the committee since I'm responsible for our funds. I just wanted to see who else was interested in helping me plan for our special occasion =) Please reply as soon as you can!

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Alexandria Villamin

HeadSTRONG treasurer

San Diego State University

P: 619-788-7427

[Haley ford]

Hey Alecks,

I can help just let me know what you need!

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[Sean Willard]

Well unless anyone else decides they would like to be involved, I want to get things going on this and organize a meeting with you two (Alecks and Haley), Melanie and Myself. 

When would you all be available to get together and starter brainstorming ideas?

[Haley ford]

tues/wed/thurs/sunday nights are good for me. 

[Alecks Villamin]

I can meet Tuesdays after 4, Thursdays after 1, Saturdays and Sundays whenever. Or if need be, I can meet Monday, Wednesday, Friday after 5:30.

[Caitlin Ashworth]

Hey I'm definitely interested in helping any way I can, I just have a terrible work schedule for meeting. So if I'm available when you guys decide to meet then I will be there! 

Caitlin 

[Melanie Marquez]

Sundays I’m free, saturdays usually after one or 2, mon and wed after 5 and before 12, and Tues thurs from 2 to 5 and after 7 

[Haley Ford]

Ok so it sounds like tues/thurs after 7

Wed after 530.

Also, this coming week is spring break, so maybe we could meet then? 

Caitlin, do these times above work for you?

Sent from my iPad

[Caitlin Ashworth]

I told my work I can't work on Wednesdays so I could do a Wednesday night but ill be in England over spring break. 

Sent from my iPhone

[Alecks Villamin]

Over spring break, I'm free Monday, Wednesday and Thursday after 5:30

[Haley ford]

Ok let's meet Monday at 6? Does that work foryou melanie? And Caitlin, when you get back you can join us for the following meetings/duties. But we need to get things started before then. Sound okfor everyone?

[Melanie Marquez]

Im pretty sure I can make that time, I intern, so Ill confirm later today or tomorrow. Thanks Haley, and yes we will need to meet a couple times to confirm and finalizes things, Thanks Caitlin for wanting to help also!

[Haley ford]

Sounds good! We can move it to630 or 7 if that's easier for you Mel

[Sean Willard]

Monday 3/31, at 6 or 7pm works for me as well. Where would you all like to meet? Coffee shop, library, restaurant?

[Alecks Villamin]

I can do the 31st! And where ever is fine with me.

[Mel Marq]

Just got my schedule, I can do 6! Also anywhere is good for me. There's the Starbucks on campus, and another on fairmont by university ave., there's the living room too. 

Melanie Marquez

SDSU HeadSTRONG Vice President

Nutrition Expert

San Diego State University

[Haley ford]

Let's do the living room! Yeah?

[Andres Schemel]

If you guys do it at 7pm on the 31st I can also go and help out.

I'm off work at 7 but I'm 10 minutes away so i could join right after. 

let me know!

[Haley ford]

That works for me

[Andres Schemel]

sweet! so 7? 

[Haley ford]

7 at the living room on Monday the 31st? Please confirm everyone  :-)

[Alecks Villamin]

Yes!

[Mel Marq]

Confirming! 

Melanie Marquez

SDSU HeadSTRONG Vice President

Nutrition Expert

San Diego State University

[Andres Schemel]

Yes!

[Haley ford]

On the agenda it says it would be better on the 2nd. ?

[Andres Schemel]

We should have out banquet on the 2nd because that's when Kristin and Katie (the 2 ladies who started HeadSTRONG can make it) and I am talking to them and I really want them there since we're having this banquet thanks to them! So that's why the agenda says 2nd! 

[Mel Marq]

And also because the SNO banquet is the 3rd, and we didn't want to make it on the same day. 

Melanie Marquez

SDSU HeadSTRONG Vice President

Nutrition Expert

San Diego State University

[Haley ford]

Ok does that work for you melanie and Alecks?

[Alecks Villamin]

3rd of April or May?

[Alecks Villamin]

I mean 2nd*

[Andres Schemel]

May 2nd

[Alecks Villamin]

I get off of work at 5:30 but can go after! =)

[Haley Ford]

Oh! Sorry I was confused i thought that was meaning April 2nd for the meeting. Could we do may 4th? I can't make it the 2nd or 3rd

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[Sean Willard]

I am also confirming for the banquet committee meeting on the 31st of March. Haha. 

In regards to the banquet. I want everyone to be there but since the winter retreat the days of the 2nd and 3rd were our options and have been on the schedule all semester long. The 2nd is also the date in which we could have the headstrong founders come make a speech. If in the end most of the current and future officers can't go on those date we choose, I would consider moving it. Not to mention I am assuming people either have class or a final on that Monday so a Sunday night event wouldn't be great for attendance. What is everyone else's schedule looking like for the 2nd and 4th?

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[Elona Brando]

May 2nd is good with me! 

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[Kristina Morales]

May 2nd is good with me as well. 

Kristina Morales

[Andres Schemel]

I'm good with may 2nd.

[Stephanie Waits]

I have lost track of everyone who responded -- does it look like it is pretty much locked-in for May 2nd?

Stephanie Waits, MPH, CHES

Health Educator

Health Promotion Department

San Diego State University

w. 619-594-4133

c. 916-612-3802

swa...@mail.sdsu.edu

[Alecks Villamin]

Would it be possible if we meet at 6 tonight?

[Mel Marq]

I can be there at 6

Melanie Marquez

SDSU HeadSTRONG Vice President

Nutrition Expert

San Diego State University

[Haley ford]

7 is better for me

[Sean Willard]

Besides the time we need to finalize a place. If we are doing it around dinner time, we can get smoothing close by campus or not? I am open to either option. I am good for 6 or 7. Alecks and Haley, are you two busy at other times or is it more of a preference? Also if we arena getting food, how does the library sound?

[Alecks Villamin]

I can do either time, it was just a suggestion =) 

[Alecks Villamin]

I think it'd be easiest to meet at school or the living room.

[Andres Schemel]

I can only go at 7pm since I'm off work at 7 (I'll be getting to state around 7:15). 

if you guys decide to do 6pm please someone text me and let me know so I'll just call you when I'm off work and see if you guys are done or if I should still come. 

[Haley ford]

I thought we already confirmed the living room. Im running errands and Andres saidhe could go if we did it at 7

[Haley ford]

Oh my bad I didn't see Andres and Alecks already replied lol

[Mel Marq]

I'd prefer to stick with the living room it's faster to park and get there and all. I also think we should stick with 7 just so as many people possible can go. 

Melanie Marquez

SDSU HeadSTRONG Vice President

Nutrition Expert

San Diego State University

[Sean Willard]

7 at the living room it is. I forgot we confirmed that already

[Sean Willard]

I will talk about it when we meet tonight be here is a sample document that for those of you who are planning it can refer to. 

[Haley ford]

Hey guys here is the google doc! I used Sean's outline from tonight as the outline for it and added my notes. Lets do this!! :)

https://docs.google.com/document/d/1Z0dA6jbg_FPS0s6UfU8Fg8ULOzbGoE00VU8L1OgrIXo/edit?usp=sharing

On Mon, Mar 31, 2014 at 6:06 PM, Sean Willard <seanwi...@gmail.com> wrote:

I will talk about it when we meet tonight be here is a sample document that for those of you who are planning it can refer to. 

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[Haley ford]

Andres, do you know how to import the google doc into dropbox?? Is that even possible? I shared a "banquet" folder with you guys on dropbox...but its empty right now haha

[Andres Schemel]

Because google doc works via a link, there's no way to save it as a file and work on it as a google doc otherwise it would just be another file saved on Dropbox. 

In other words, we can just create a document and put the link to the google doc on it and anyone who opens up that document on Dropbox can click on the link and access it. I would also recommend keeping the link on an email so we have 2 places to access that link. 

Hope that helped! I'm excited for this banquet!

[Alecks Villamin]

I'll add my notes I took last night onto the google doc later tonight! I'm currently in LA visiting family.

[Haley ford]

How many points is this worth? 1or 2?

[Andres Schemel]

Banquet = 2

[Haley ford]

Who is going to look up / contact possible restaurants for availability to rent out a space on May 1 or 2nd? Also dont forget to check up on the google doc from the email or from dropbox :)

[Haley ford]

I updated the google doc. Sean, would you like me to send an email out to the alumni you listed ((we need Kayli Gibb's email address)) today with the date and general info so that if they do want to come they have adequate time to plan. And once we get the location, I can update them. Let me know.

[Andres Schemel]

I added info to the google doc as well. Also, do you guys think we should give Kristin and Katie a gift as a thank you for coming and for starting headSTRONG? I am down for getting something for them, so I'll need to know what you guys think soon. 

[Haley ford]

Yes I think that's a great idea! Can we use HeadSTRONG funds for that? Any ideas of what to get them? I could try to make HeadSTRONG mugs on the photo thing I use online. I've made a mug before and they turn out good

[Andres Schemel]

That's a great idea! if not that then maybe a plaque with a nice message. If we do that then we will have to get on it ASAP. 

[Mel Marq]

I definitely agree with the mug idea! And I wouldn't mind using headstrong funds for that, it's probably not gonna be that expensive. We should vote/finalize that Wednesday so everyone's good with that, I'll put it in the agenda. 

Melanie Marquez

SDSU HeadSTRONG Vice President

Nutrition Expert

San Diego State University

[Haley ford]

Ok sounds good! I can do a pick up in store it's through walgreens, and they can do it same day or next day which is good too. Just gotta find a good pic. Andres or Mel, would you have time to stop and bring one of the mens shirts to the meeting? I could take a picture of the shirt and crop it

[Andres Schemel]

I'm a little confused as to what you mean by "the men's shirts." What exactly do you want me to do?

[Haley ford]

The crew neck HeadSTRONG shirt from our drawer in health promotions. Would you gave time to bring one before the meeting?

[Andres Schemel]

So the headstrong shirt we sell? Ya I can stop by and get 1 before the meeting. 

[Haley ford]

Yeahh that one! Cool thanks! so if we do end up doing that, I'll already have a pic to use

[Andres Schemel]

okay I'm fine with that as the gift! I'll bring the shirt to the meeting. 

[Sean Willard]

Kayli Gibbs is kayli dalton, the pat president. So I am sure we probably have her email. Also I am good with getting them a gift we just have double check with Alecks about the budget. Because depending how much we spend on the banquet we may not have a lot of money left. Am we want to leave some for next year. 

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[Kristina Morales]

Questions about the banquet…

1) Do we have a few restaurants we are looking in to?

2) If we do not have a location by today, when and how do we plan on announcing about it to our members?

3) Are we paying for half of our members like we did last year?

Also, it is too late to request catering to use different food on campus. It's usually three weeks in advanced where we need to request because SLL needs to approve it. 

I personally think we need to figure something out by today so that we can announce about it tomorrow. It's already next week. This is very last minute.

❀

Kristina Morales

[Kristina Morales]

One more question, if we are planning on having the banquet on campus has anyone booked a room that can accommodate us yet? 

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❀

Kristina Morales

[Alecks Villamin]

We currently have $1,334 in our account. Depending on how much we're spending on the banquet, we can figure out if we have enough for gifts.

I've also updated the google doc but I'll also mention it here, in order for me to turn in a check request (for the funds from our account) I need a receipt for either the restaurant we're going to or the food from the catering company. Just thought I'd reiterate that for clarification purposes.

[Melanie Marquez]

I’ve sent out couple of emails, to restaurants in the college area, hill crest, and old town. Im still waiting to hear back. Ill let you gys know as soon as I hear anything.

We have reserved spaces hear, I guess if we can’t find anything then we should get food from Aztec catering. But that would be if we really don’t find anything.

[Andres Schemel]

Kristina is right. We need to do all this ASAP. If you dot hear back from these places today can you give them a call back and check in on it again? We cannot really afford to sit and wait for people to come to us when we are running out of time. I really do not want this to be a crappy event so the planning needs to get worked on ASAP. Have you talked to those places Melanie? If you cannot call them tonight maybe I can give them a call. I am just now getting worried about his event because it is supposed to be our biggest event yet it is the one planned out the least. Let me know what I can do to help. I already talked to Kristin and Katie and they are down to go and they will each be bringing 1 person with them. They will also talk about HeadSTRONG for about 5-10 minutes unless you guys think they should talk more which in that case I know they can. Let me know please.