Headsup on Maintenance for month Jan-Mar 2026

[SDA Palm Springs Treasurer]

Hi All, 

Below is the summary of our Sep - Nov 2025 maintenance. Our maintenance is Rs. 5.84. We will be raising the invoice for the same on 2nd Jan 2026 with the Due date of 2nd Feb 2026. (Please note, this 31 days includes 15 days of time to collect maintenance plus 15 days grace period mentioned in DoD)

 

Current dues and bank balance details.

All related documents are uploaded in MyGate under the Documents section. Documents uploaded are:

1. Invoices for Sep/Oct/Nov

2. ICICI and HDFC bank statements for Sep/Oct/Nov

3. ICICI and HDFC FD statements

4. MIS for Sep/Oct/Nov (Attached as well)

    a. MIS has Pending bills details included

We shall be scheduling a meeting in Jan to address any questions. Meanwhile you can reach us through mail (1:1 preferred) or MyGate request.

Thanks,

Prasath

 

[Partha Pritam Patra]

Dear Treasurer,

Thank you for this detailed information. 

For some reason I am not convincing with these numbers. 

Last association complete year keep saying previous association has spent all the money and they have to collect maintenance at Rs.7 sqft. To manage the deficit.

This term after you took over the deficit was around Rs.80 Lac. And still you are collecting maintenance Rs. 5.8 sqft. 

Did not see separate section for incom tax collection or common area electricity bill charges. Which previous association was highlighted as a extra expense.

Can you please share a comparison what mess the previous association created which lead to high maintenance and what action have you taken to make the Maintenance so low.

I know residents are asking many logical and illogical question, those who are silently sleeping last year or was working on the last association without any contribution to reducing the maintenance cost.

But these above quests will answer many residents query whose who are reading all the emails silently and try to understand who is working for 40 hrs for association work and who are only making political statements.

~~
Thanks & Regards,
Partha Pritam Patra
Cell: +91-8123007772

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[Partha Pritam Patra]

Any update on this topic please? 

~~
Thanks & Regards,
Partha Pritam Patra
Cell: +91-8123007772

[SDA Palm Springs Treasurer]

Partha, we didn't go in-depth on how the cost was managed as we were expecting the financial committee to do that but that didn't happen due to various reasons.

For your question, below is the comparative chart for spend by dept by month. Below you can see both quarter comparisons. Mainly in last quarter what we did is:

1. Our operations team took complete control, no longer vendor managed and dictated. Which is reflected in motors and electrical equipment requiring less maintenance and repair.

2. In-house workshop for minor issues related to electrical and plumbing equipment and preventive maintenance. Like swimming pool motors were serviced in-house.

2. Avoided unnecessary spend and prioritised must do ones. 

Continued work on optimization taking place and we should see the result in the upcoming maintenance invoice.   

Dept	Apr-25	May-25	Jun-25	Jul-25	Aug-25		Dept	Sep-25	Oct-25	Nov-25
Admin	4597.06	9037.56	5157.32	16284	12155		Admin	27811	80047
ClubHouse	43950	6136	10000	15104	31824		Clubhouse		33575	2190
Common Area	38250	126900	38250	38250	38250		Common Area	44586	49630	33630
Electrical	1001764.05	962531.97	966477.5	1136898.6	554759.4		Electrical	542756	962311.1	639540.66
Finance	358955.37	465539.18	292763.18	635086.96	394774.03		Finance	435662.78	498948.54	378886
FMD	1070555	1087312		2160788.52	1109514		FMD	1110821	1105653.03	1113070
Gardening	105400	86204.8	48734	38534	45334		Gardening	44501.5	31351.5	83479
Misc	2000		3000	1000	70750		House Keeping	16630	38534	23534
Plumbing	1397508	1408971	1785504.44	1426185	1603002		Plumbing	1637288	1408976	1428358
Security	661286	873694	623347	652935	687078		Security	670567	657320	655964
Grand Total	4684265.48	5026326.51	3773233.44	6121066.08	4547440.43		Grand Total	4122960.5	4400707.63	4007765.66

Dept	Q2	Q3	Delta
Admin	33596.32	107858	-74261.68
Clubhouse	56928	35765	21163
Common Area	114750	127846	-13096
Electrical	2658135.5	2144607.76	513527.74
Finance	1322624.17	1313497.32	9126.85
FMD	3270302.52	3329544.03	-59241.51
Gardening	132602	159332	-26730
House Keeping	74750	78698	-3948
Plumbing	4814691.44	4474622	340069.44
Security	1963360	1983851	-20491
Total	14441740	13755621.1	686118.84

Note: for previous quarters we have categorised based on MIS published. All the above data is taken from the MIS published so you can refer to them for individual breakup.

Thanks,

Prasath