Fwd: Scala User Groups Meetups at Scala Days Amsterdam

[Joost Heijkoop]

Hey Guys!

This the email from Geeta confirming user groups (meta and non-meta) meet-ups and perks.

Cheers,

Joost

 

---------- Forwarded message ----------

Hi Renato, Andy, and Joost,

We have been working on the requests that you would like to have integrated into the program for Scala Days AMS.

The meta-meeting for UG leaders will take place at the conference venue, just like in Berlin. We can run it from 3-4 PM before registration opens.  In terms of a session on the program—I would like to ask Laura and Dick to decide if we have room on the program for this before the community party.

We have created a promotion code for the 650 Euro rate for all User Groups outside of NL.  This promotion code is for the conference only and the code is : scalaug  If you can help me get this promotion code out to the UG leaders, that would be fantastic.

In terms of interested groups that would like to spread the word about Scala Days and have significant sized groups, I would suggest that they contact me, and we can work out how they can potentially raffle tickets or get free tickets for their group leaders. Let me know if this makes sense or if we need more clear requirements around what user groups do to market in their communities.

Feedback is welcome:)

Best,
geeta

On Mar 10, 2015, at 12:07 AM, Renato Cavalcanti wrote:

Hi all,

Last Friday I had a phone call with Geeta from Trifork concerning the organisation of the meta-meetup during ScalaDays Amsterdam. We also discussed tickets/discount for the communities.

Joost, I’m adding you to the loop because I imagine that you would like to get involved with the preparation of the meta-meetup in Amsterdam. Feel free to decline if you are too busy. :-)


Here are the main points we’ve discussed. Geeta, feel free to amend and/or rectify if necessary.


Two meetups
Following Andy’s suggestion at ScalaX, I asked Geeta if we could have two slots instead of one.

From our past experience we learned that there are two very distinct set of people. Those running a user group and willing to share their experience and learn from others. And those willing to start or get more involved with their local community.

The initial proposal is to have a meetup with user group leaders before the opening keynote (like we did in Berlin) and another slot during the conference itself. Probably just before the community party.

The second slot is thus for getting others involded with user groups. We can see it as: “How to start or get involved with your local Scala community?”.



How to announce the meetups?
Another aspect that we would like to improve is how to reach-out as much people as possible. Last year we sent an email to all attendees inviting them to join the meetup. That worked pretty well. We got around 60 people in the room.

However, a more effiecient way would be to have it announced in the conference schedule. In other words, incorporating it in the conference program. As such everybody will see it each time they consult the scheduling. Hard to not see it, hard to forget it.

Note that the meetup is not a talk. The format is totally different. It’s about sitting together in a circle and let people interact as much as possible. Therefore we should avoid presenting it as a talk.



Community tickets/discounts
User groups members will get an extended early bird price. As far as I understand that means early bird price until it is sold-out.
The Amsterdan user group got a 50 euro discount for their members, because the conference is in Amsterdam.

We also discussed the possibility of having some free tickets for user groups (for raffling and/or for the leaders). There is no confirmation yet on that. This is yet to be discussed between Trifork and Typesafe. Geeta will keep us informed.

In case they decide for giving away some tickets, some basic requirements will probably apply. Like minimum number of members and minimal activity. It doesn’t make sense to give tickets to user groups with 10 members that get together twice a year to have some beer.


Voilà, that’s all we have so far.

Cheers,

Renato

[Tomer Gabel]

Awesome news! I sincerely hope I can attend the conference, and have already contacted Geeta for details. Thanks for the initiative and for letting us know!

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[Marius Soutier (CGN)]

So the promotion code is for all members of a User Group?

[Konrad Malawski]

Hi Marius,

as far as I can tell, correct - it's for all SUGs :-)

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Konrad 'ktoso’ Malawski
hAkker @ typesafe

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[Marius Soutier (CGN)]

Just wanna make sure I can distribute the code and no one's going to complain ;)

[Renato (BeScala)]

Yes, the code is for all members. Not only organizers.

Trifork/Typesafe may provide tickets for user groups for raffling or for the leaders.

You have to contact Geeta Schmidt (gsm at trifork dot com) in this regard.

Cheers,

Renato

[Tomer Gabel]

So does anyone have any idea if the date/time for the meta-meetup finalized?

Thanks,

Tomer

On Wed, Mar 25, 2015 at 9:48 PM, Joost Heijkoop <joosth...@gmail.com> wrote:

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[Renato Cavalcanti]

Hi Tomer, 

No, not yet. Actually we need to restart this conversation with Trifork/Typesafe. We don’t have yet a clear schedule.  

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[Renato Cavalcanti]

Hi guys, 

I checked Geeta’s last email concerning the meetup and basically it’s confirmed that we’ll have a room at the conference venue on the 8th June from 3 to 4PM (before Martin’s keynote). 

We’ve also asked for a slot during the conference in order to get together with Scala enthusiasts that want to start a user group. We didn’t get any confirmation on that and we’ll probably won’t have it. This also overlaps to some extent with Dick’s talk “Scala needs YOU!”. 

I think the next steps for us are:

1) Setup an agenda for the meetup (or maybe that’s not even needed and we go ‘unconference’ style)

Please, share your ideas. 

2) Promote the meetup on twitter. We have now enough critical mass and we can generate enough buzz around it. Maybe we can setup a form for subscribers to know how many people will join us. Just an idea.

Cheers,

Renato

[Renato Cavalcanti]

Hi Oliver, 

I think I left your email answered. So here it is. 

Answers inline... 

We’ve also asked for a slot during the conference in order to get together with Scala enthusiasts that want to start a user group. We didn’t get any confirmation on that and we’ll probably won’t have it. This also overlaps to some extent with Dick’s talk “Scala needs YOU!”. 

AFAIK, all speaking slots are booked and not changeable. I'm not sure, but maybe if someone doesn't show up, you could grab this slot? Will have to check on that...

No problem. 

Everybody is welcome to join the meta-meetup. Even people that didn’t start a user group yet. I think it’s enough if our meetup is announced on the community calendar.

I think the next steps for us are:

1) Setup an agenda for the meetup (or maybe that’s not even needed and we go ‘unconference’ style)

Please, share your ideas. 

An unconference portion of the hour would be a great idea. What is the goal of the meetup? Expanding SUG participation, discuss new projects, etc? Perhaps 20 min of presentation with 40 min of unconference would be cool?

The main goals for us are:
 - expand SUG participation;
 - share experiences and best-practices on organising events;
 - networking ;-)

Last year we picked some topics and divided the group in three. The discussions were open in the sense that nobody was oblied to stay on the suggested topics. And that worked pretty well.

 

2) Promote the meetup on twitter. We have now enough critical mass and we can generate enough buzz around it. Maybe we can setup a form for subscribers to know how many people will join us. Just an idea.

Just tweet it @scaladays and we'll be sure to share!  

Thanks! We’ll do it for sure.