Organization Plan Going Forward

[Robert Stanton]

TEAM- Saturday at House Corp meeting, Kevin White announced that our slate had won all 5 directors. Thanks to everyone
who was involved in voting and getting votes. We had tremendous cross decades support, so the appetite for change is huge.

I have put some names in each committee, purely as a suggestion and after some expressed interest at the last meeting.
We can finalize it on Monday at Shackleford's.

Monday night after we assign people to committees, I'll send a note out to those younger
brothers who expressed interest and ask for volunteers.

Kevin White has been invited to Shacklefords.

So far I have Earl, Stanton, Mac A, Worthington, Acors, Sprinkle, Gaylord, Barklie and
Jim Johnston and I think Kevin White attending dinner. Others are always welcome.
BOB

Committees and Actions of great importance:

Organizational Structure- Committee of 12
Orderly Transition with existing directors- Stanton to co-ordinate
Tentative plan for Wed NOV 16 meeting with Jimmy Price and Doug Baxter

Officers- On-going effort at next meeting
President- Stanton nominated
Treasurer- TBD --- Doug Baxter existing treasurer
Secretary- TBD --- Meeting agendas, sending minutes and action plans
Attorney of Record and Elections- Kevin White nominated


House Finances- Mac Alfriend Chair- Gaylord, B Baltimore, J Johnston, L Gill

         See what financial records exist

         Review current budget and current assessment of property values

         See what information has been filed with Va. SCC

         Become knowledgeable of terms of all indebtedness and leases

         Work with current treasurer to develop an operating budget and cash flow

         Get a sense of what current dues are for brothers and see if comparable to other Greeks

         If there has been an audit review with Treasurer and firm (individuals who conducted

         Develop scope of new audit and research- who should conduct and the cost. Develop
         proposal for Housing Corporation (Keep it simple)

         Explore refinancing of indebtedness options- mortgage, line of credit, etc.

Legal Issues Committee- Kevin White Chair- Earl J, Stanton, Barklie
        Deeds and land title issues
        Documents that college requires

House Maintenance and Operations- Bill Sprinkle Chair- Gaylord R., Bill Sorey, Scott Ray, Ed Ingersoll

House Inspection from certified Inspector (est cost $350)

Walk-through with current chapter officer(s)

Picture documentation of issues

Priority list of needed repairs/maintenance

Regular walk-through evaluation

Membership and Brotherhood- Co-chairs Gaylord Ray and Pete Worthington- Gene Acors, Alvin Gritz,
Ed Gilkey, Dennis Newcomb, Scott Hanson, J Johnston

Physical presence at chapter meetings (entire House Corp Board at first meeting)

Brief history of birth of Phi Alpha and SAE and the securing of the House and lot

Educate current Brothers on our responsibility as House Corp (involve Kevin White) and 

their responsibilities as boarders and Brothers of SAE        
Listen and advise when asked, but offer suggestions at first, later insist if ignored

Work with the College to instill sense of ownership and leadership among current Brothers
        Listen to status of SAE and RMC from brotherhood side

Leadership Development- Chair Bob Stanton- John Davies, Barklie

       Chapter meetings- 15 minute guest speaker
       National SAE Leadership school plan- Why no recent attendance??
     
RMC College Relations and SAE National Relations-  Earl J, Bob S, Barklie, Herb
        Immediate meetings with President Lindgren and Dean of Students
        Learn status of SAE situation from college side
        What needs to be signed, if anything, as a frat on RMC campus

Communications- Herb Cover and Bob S.- email lists, snail mail address, cell phone numbers
       Communications liaison with RMC Office of Development- Bob S.

Special Events Planning- Leadership TBD, 45th Anniversary Celebration "Bisque-ing in the Sun" -just a suggestion
       Homecoming, Pig Roast, Annual Golf Tournament



--
Robert H Stanton
3222 Shallowford Landing Terrace
Midlothian, VA 23112
Home: 804-744-3292
Cell:952-288-4372

[John Davies]

Bob, good work.  Thanks John

 

---

[John Thomas]

Dear Bob,

CONGRATULATIONS to all of you. You all will have a tremendous impact on our fraternity and the legacy it holds for so many of us. Thanks for stepping out there.

Phi Alpha,

John

John M. Thomas

Headmaster

Flint Hill School

======================

3320 Jermantown Road

Oakton, VA 22124

Ph:  703-584-2302

Fax:  703-584-2369

www.flinthill.org

 

From: Robert Stanton <stanro...@gmail.com>
Reply-To: "sae...@googlegroups.com" <sae...@googlegroups.com>
Date: Sun, 13 Nov 2011 20:36:16 -0500
To: "sae...@googlegroups.com" <sae...@googlegroups.com>, Lin Gill <lin3...@gmail.com>
Subject: Organization Plan Going Forward

Think Green! Before printing this e-mail ask the question, is it necessary?

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[Scott Hanson]

I second those thoughts. Thanks to all. Scott H

Sent from my iPhone