Team Pay/Reimbursements & Drivers

[Erikaceae]

Important reminders for everyone on the team that is planning on racing this weekend or at any point this season.

Team Pay

When you register for your collegiate race (day of at the venue) you will tell registration that you are team pay. This means you do not pay for your race entry fee! The only thing you will be responsible paying for is your race number ($5) or USA Cycling collegiate race license ($35). 

During collegiate race weekends the team will only be reimbursing for COLLEGIATE events. A handful of races also have open categories the same day, you are more than welcome to participate in these races but the cost will not be covered by Sac State Cycling Team.

Reimbursements & Drivers

Every weekend we will be assigning specific drivers who will be including on the Sac State Club Sports paperwork. These drivers are the only individuals who will be reimbursed for gas for that collegiate race weekend. THEREFORE, if you decide to drive yourself to a race and not go in the 'team car' you will not receive reimbursement for gas. Again, the drivers who will be receiving reimbursements for gas for a weekend are the drivers noted on the travel packet. This has to do with legal requirements from Sac State, as outside drivers from our travel packet are not covered by the school's club sports should anything happen nor covered in costs for reimbursements.

Example: Kevin and Erika are the two drivers for this weekend. Anyone else has decided, separately, to travel on their own and make alternative arrangements.

If you are an assigned driver you are required to following the necessary steps to receive reimbursement: 

1. Before departing/picking up riders from the team for the weekend you MUST fill up your gas tank so it is full. [this receipt is not included in the final total]

2. Any gas purchased during this weekend - you must have a receipt included that shows the date, location, and who purchased the gas (card number)

3. Once you return and have dropped off any team members you MUST fill your gas tank so it is full again. This is the final receipt that will be included. Therefore the date should reflect the return date.

If you have any questions please let me know.

-Erika