Fwd: FW: IIASA job opportunity: Project Officer

[Sepo Hachigonta]

From: HARRISON Alia [mailto:harr...@iiasa.ac.at]

Sent: 17 May 2021 11:45
To: 'nm...@iiasa.ac.at' <nm...@iiasa.ac.at>
Cc: IIASA External Relations <external...@iiasa.ac.at>
Subject: IIASA job opportunity: Project Officer

 

Dear Council Members and NMO Secretaries,

 

We have an opportunity for a project officer with the IIASA Energy, Climate, and Environment (ECE) program.

 

Main areas of responsibility:

 

• Deal efficiently and independently with correspondence and communications from stakeholders, consortium partners and working groups.
• Assist with editing, formatting, and referencing of proposals, journal articles, presentation slides, and other publications and documents, i.e., newsletters, reports, literature reviews, etc.. 
• Facilitate responses to internal/external reviews of journal submissions, and assist with report publication and dissemination.
• Support with planning and implement dissemination, communication, and outreach activities, in close cooperation with the IIASA Communications and External Relations (CER) department as appropriate.
• Create content, edit, and maintain the consortium web pages; manage social media channels for the project.
• Organize and facilitate project activities (internal and external meetings, conferences, events, lectures, etc.); prepare written summaries.
• Support the program director (PD) and/or research group leader(s) (RGL(s)) with research projects, with focus on controlling, funding, and administration; support with financial planning and allocation of resources, expenditure, trends, and reserves for personnel and activities; regularly update the PD and/or RGL(s) about actual expenditure, trends and reserves for personnel, and activities.
• Reporting on project progress to the European Commission in accordance with their guidelines.
• Keep abreast of, and ensure compliancy with institutional rules, policies, and procedures as well as donor/external funding requirements, ensuring that staff within the program/research group are regularly updated.
• Aid in the preparation of grant proposals; prepare supporting documentation for project proposals and project reports, facilitate project planning and management.

• In line with the team spirit that prevails at IIASA, the incumbent may occasionally work on other tasks assigned by their superiors, that might not be directly related to this appointment but where the post holder has relevant experience and skills, and/or a shortage of immediate personnel capabilities requires such.

 

Our requirements:

 

• An advanced degree in the natural sciences, engineering, economics, or social sciences, or several years' experience in project management, preferably within an international scientific environment.
• Experience in management and/or project administration preferably with a scientific/engineering background in the research areas of economics and environment related to the topics of energy, land-use, climate or development.
• Demonstrated experience in planning and contributing to integrated, interdisciplinary research projects, including financial planning, forecasting, budgeting, and reporting.

• Ability to draft reports that analyze and summarize scientific information and policy applications.
• Proven, excellent organizational and priority setting skills, and the ability to respond to deadlines in a timely manner.
• Full fluency in English with strong editing skills.
• Strong IT skills, including advanced knowledge of MS Office products and experience with web content management systems (e.g., WordPress), and social media channels.
• Experience or knowledge of using web-based collaboration tools such as SharePoint, GitHub, Slack preferred (is an asset but not a must).
• Excellent interpersonal and communication skills on all levels.
• Demonstrated ability to work independently and in close cooperation with others, and maintain professional and productive relationships with staff from diverse nationalities and backgrounds.
• Flexible working attitude and willingness to take on other tasks to benefit the program/institute.

 

The selected candidate should be available to take up the position as soon as possible. We offer an initial fixed-term, full-time (40 hours per week) employment contract for one year, with the possibility of extension thereafter.  Applicants wishing to work part-time hours will also be considered.

Duties will be carried out at the IIASA premises in Laxenburg, near Vienna in Austria. 

 

Further details can be found in the attached vacancy announcement or in the announcement on our webpage.

Deadline for receipt of applications 24 May 2021.

Please assist us in attracting as many potential candidates as possible by sharing this information with your networks.

Best wishes,

Alia

 

Alia HARRISON (Ms.) 

Recruitment Coordinator

Human Resources (HR) Department

 

tel: +43 (0)2236 807 286  

email: harr...@iiasa.ac.at

 

International Institute for Applied Systems Analysis

Schlossplatz 1, A-2361 Laxenburg, Austria | www.iiasa.ac.at

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