documents of last year

[mesinjana .]

Hi,

Please check below the documents that were presented to  MoT last year for  getting the sanctioned money. Along with this we compiled a CD containing the video which is up there on SMJ fb page. We need similar docs. Last year Mr. bhatacharya told me that even if the costs exceeded the sanctioned amount, the bill should show only the exact amount sanctioned. Last year the logistics of purvodaya and KV were merged as both took place  at the same time, this  time the team will have all the expense details. 

1.Take the bill and data for expenses  incurred by everyone (senior and junior) and  compile them in excel. those which do not have bill (mobile, internal travel etc. ) will be under miscellaneous head.

2. KV participant excel needs to be  compiled properly. This is really important as they will be properly audited,  so take your time and avoid mistakes in the IDcard number and name. sales and all can be approximated realistically (@ Madhabi, hope you have taken these details as explained earlier). 

3. Performance report- read the last year's and make necessary changes. You can mention LIC, IBM , L&T in the corporate exposure section. Make sure you include photographs of the same in the CD that you give, or in the compiled video

4. video: cover all the stalls, posters, corporate interaction, feedbacks and if possible promotional activities like pics  of the banners withi the caampus, banners on rickshaw etc.

Last year I took  care of the video compilation, KV participant, performance report, and prep  of the final bill etc. and rahul took care of  the remaining stuff. So for any doubts, you know whom to contact:)

Please start and complete this post-kv process early, so that the money arrives on time and all if you are re-imbursed ASAP.

P.S: Rahul, please add if I have left out something

Regards,

Sinjana Ghosh

Vinod Gupta School of Management, IIT Kharagpur (Batch 2014)

MBA Skool College Co-ordinator

Analyst, Drishtee Capital - a student-run mutual fund

Co-ordinator, Saamanjasya- the social sustainability club of VGSoM