Microsoft Background Check How Long
Traful Stakelbeck
Microsoft works to maintain a safe and secure environment that protects our employees, customers, property, personal data, and proprietary information. A comprehensive background screening program is essential to minimize the risk associated with hiring personnel that help deliver Microsoft online services. All candidates for employment and internship are required to satisfactorily complete a background screening before commencing employment at Microsoft. Current employees in specific roles may also be subject to periodic rescreening.
The Microsoft Personnel Screening Standard applies to all Microsoft employees and interns globally, to the extent lawfully allowable. Personnel involved in the development, operation, or delivery of online services to government or commercial cloud customers may be subject to additional role specific screening requirements and periodic rescreening, in addition to their on-hire screen.
The personnel screening practices for Microsoft online services align with Microsoft's corporate standards and National Institute of Standards and Technology (NIST) controls for personnel screening. Microsoft staff who require access to the following are subject to the Microsoft Personnel Screening Standard:
In countries with robust privacy laws that restrict access to personal information, staff involved in the development, operation, or delivery of online services to government or commercial cloud customers may be subject to additional checks. Specific personnel-related events that trigger screening requirements include:
Microsoft's Global Security Department is responsible for ensuring candidates are background screened before commencing employment with Microsoft.To the extent permissible by local law the checks include the following:
Microsoft requires that Suppliers (contingent staff) conduct preplacement background checks on all their personnel who will perform services or projects that require any access to Microsoft owned or leased facilities or access to Microsoft resources such as email, network access, card key, or other access badges.
Prior to each placement of each supplier staff that perform work with Microsoft, to the extent permissible by local law, the supplier will conduct a preplacement, and for certain placements, periodic, background check utilizing Microsoft's preferred background check screening service provider.
A Microsoft Cloud Background Check is required for candidates hired as employees that provide and maintain Microsoft online services in the United States. Microsoft employees in the United States with the potential to access customer data in their role must follow the Microsoft Cloud Background Check process required by all Microsoft online services. Outside of the United States, the process varies.
Evidence of the Microsoft Cloud Background Check is stored in our employee database and connected to our datacenter access control and remote access provisioning systems. If the Microsoft Cloud Background Check expires and the employee does not renew it, access to Microsoft services is revoked and no longer available until the Microsoft Cloud Background Check is completed. When the employment relationship with Microsoft ends, all datacenter access is immediately revoked.
Personnel with logical access to Microsoft online services for the U.S. Government Community Cloud are required to comply with federal government requirements of the FBI's Criminal Justice Information Services (CJIS), including personnel screening. CJIS screening in support of the Microsoft 365 U.S. Government service includes a fingerprint-based criminal background check adjudicated by the CJIS system agency designated adjudicator in states that have enrolled in the Microsoft Online Services CJIS support program.
At Microsoft, we have the tremendous opportunity to work with thousands of suppliers in over 100 countries across the globe. We rely on these suppliers every day to support our mission of empowering every person and organization on the planet to achieve more - and realize their full potential. Our partnership is more than building innovative technology and delivering solutions that transform the way we live - it's about our values, who we are as a company and individuals, and how we manage our businesses while working together.
Microsoft expects suppliers to act ethically and with integrity. Suppliers demonstrate this commitment by complying with our Supplier Code of Conduct and ensuring that their eligible employees and subcontractors are trained annually on the SCoC.
The requirement to comply with the Supplier Code of Conduct is detailed online, through various Master agreements, and in our PO Terms and Conditions. Additionally, suppliers acknowledge the Supplier Code of Conduct during the Microsoft supplier setup process.
All contacts can be updated in SupplierWeb. Access the contacts page in the supplier profile to make updates directly to your SCoC compliance contact. This person(s) will receive information regarding the SCoC from Microsoft.
Microsoft trusts our suppliers to ensure that all of their employees working with or on behalf of Microsoft, both with and without network/building access, are trained annually on our Supplier Code of Conduct.
Any external staff* engaged in services for Microsoft, or who will bill time to Microsoft, or who otherwise work on Microsoft matters are required to complete SCoC training and agree to comply with the SCoC. External staff includes contractors, vendors, business guests, and Outsourced staff.
*Individuals who 1) are engaged in providing services for Microsoft, 2) bill time to Microsoft, or 3) otherwise work on Microsoft matters, are required to complete the Supplier Code of Conduct training.
Upon account set up, suppliers shall designate a representative to upload their employees' contact information to the background screening supplier's online platform. The system will initiate an email request to employees' inbox.
Employees will then input their personal information required for a background screening. Thereafter, the background screening supplier conducts the research and reports results via its online platform.
To the extent permitted by law, background checks will typically include review of the following components: identity check, criminal record review, sex offender registry check, and global sanctions list review. For certain placements, Microsoft may require additional screens (for example, education verification, prior employment verification, verification of job-related licenses, consumer credit report review, drug testing, and/or other relevant information-gathering).
Yes. First, suppliers should initiate a background check as soon as their employee has been identified for placement at Microsoft. Next, suppliers should remind their employees of the need to complete the information in the online tool, ideally within 48 hours. Employee should make sure the information submitted into the screening form is as accurate and complete as possible. Suppliers should also urge their employees to assist the background screening supplier by answering any inquiries promptly. Last, if employees have not received the request via email as expected, they should check their "junk" or "clutter" folders to ensure it has not been rerouted.
Microsoft can assist with performing a self-pay screen. This will allow for a supplier employee to be screened when the supplier does not have an account set up. The screen will be paid for upon submittal by the person being screened. Suppliers' employee will receive a notification once the screening is complete. If required, the background screening identification number can be provided to the supplier.
Microsoft requires that suppliers conduct pre-placement background checks on all their personnel who will require any physical or virtual access to Microsoft. This includes owned or leased facilities or Microsoft corporate network resources. This requirement applies to all locations where background screening has been implemented.
Yes. Anyone who will be performing work with Microsoft in a location where Microsoft has implemented a background screening program is required to be screened if they need physical or virtual access to Microsoft.
Microsoft requires that suppliers conduct pre-placement background checks on all their personnel who will require any physical or virtual access to Microsoft. Any supplier employee who refuses a background screen is not eligible to obtain Microsoft credentials for physical or corporate network access.
When considering information in an individual's background, suppliers should abide by the laws within the jurisdiction their employee is being considered for placement. If in doubt, consult with your employment law advisors. When considered for placement at Microsoft, individuals should demonstrate a history of conduct that is trustworthy and reliable and does not pose a threat of risk to people, property, or proprietary information. The supplier must determine whether the background screening report contains information such as criminal convictions or other matters that render the individual unsuited to perform work connected to Microsoft. Examples of convictions that may be reasonably related and should be reviewed by the supplier include but are not limited to: crimes of dishonesty (that is, theft, embezzlement, fraud, forgery, etc.) and crimes of violence (that is, murder, rape, kidnapping, assault, robbery, stalking, harassment, etc.).
Supplier must certify that it has conducted pre-placement checks consistent with the Supplier Preplacement Policy and that any convictions, serious delinquency or debt, or any other matters disclosed in the background check that may render the individual unsuitable for placement at Microsoft has been reviewed by the supplier, and that the supplier has determined that the individual is suited for access to Microsoft owned or leased facilities or access to Microsoft virtual resources such as email and corporate network access.
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