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OSM wants to provide presenters and conveners with the tools they need to promote their participation in OSM24. To assist you with increasing awareness of your involvement, boosting attendance at your session, and broadening the outreach for the conference, we are providing you with step-by-step instructions to assist with getting the word out.
Post an OSM24 graphic on your professional networking site, like LinkedIn. To add an image to your network post, click on the image to download, then right-click to save it to your computer. Be sure to hyperlink the graphic to -sciences-meeting.
Online sessions at OSM24 will make use of Zoom Meeting. In joining these, all attendees will be offered the option of using a web browser rather than the Zoom app. Most major participant functions are supported in the browser, including sharing screens, chat and breakout rooms.
If you have not uploaded your slides online, in-person oral session presenters may check in at the on-site Speaker Ready Room at least 24 hours before their presentation, even if they have uploaded their presentation slides. If you cannot check in at the Speaker Ready Room 24 hours before your session, please go to the Speaker Ready Room as early as possible before the start of your session.
When reviewing your slides in the Speaker Ready Room, make sure all fonts appear as expected and all audio/video clips are working properly. You may edit your presentation slides at this time if needed. When you have finished reviewing your slides, the audiovisual staff will queue them for use in the oral session room.
NOTE: Do not edit your slides less than four hours prior to your session. The A/V staff cannot guarantee that your updated slides will be in the session room at the time of your presentation.
We recommend that you bring at least two additional digital copies of your presentation slides to the meeting in case there is an issue with your uploaded file. If you are unable to visit the Speaker Ready Room 24 hours before your session, please go to the Speaker Ready Room as early as possible before the start of your session. Presentation media will be returned to the speaker.
You must provide identification to submit and access your presentation in the Speaker Ready Room. USB ports and CD/DVD drives on the computers are disabled so no presentations can be copied; external storage devices will not function on the meeting room computers. Cameras and video equipment are not permitted in the Speaker Ready Room. If you have any questions regarding the specifications for presentations, please email our A/V partner, Projection.
All presenters are encouraged to visit the Speaker Ready Room on site in order to become familiar with the equipment that will be used to present. Please bring your PowerPoint presentation on a CD-R, DVD-R, or USB flash drive (memory stick, jump drive, etc.) to the Speaker Ready Room.
Small rehearsal rooms will be available within the Speaker Ready Room for presenters to use for a limited period of time. These rooms will be set up with the same equipment used in the session rooms. Freeman Event Technology staff will be on hand to assist presenters in the rehearsal rooms as needed. Presenters can sign up for a rehearsal time slot on site in the Speaker Ready Room.
If you are going to use copyrighted material for which you do not believe the fair use doctrine applies, you must obtain written permission from the respective copyright owners for its use or adaptation in your presentation. Cartoons, images from movies or television programs, magazine articles, etc., all require written permission to use.
Please include appropriate citations of all third-party materials. At minimum, your citation should include the name of the author(s), book or journal title, year of publication, journal number (if appropriate), and page number.
ASH prohibits the use in educational presentations of any logo from any entity producing, marketing, reselling, or distributing health care goods or services consumed by or used on patients. ASH does not consider providers of clinical service directly to patients to be commercial interests, therefore logos of academic institutions are allowed.
All speakers can bypass the registration area and proceed directly to the Speaker Ready Room to pick up your registration and meeting materials, check in with ASH staff, upload presentations, review conflict of interest disclosures, or schedule a time to rehearse.
Oral Presenters, including Invited Program Speakers: All other speakers may upload their PowerPoint presentation to Orchestrate remotely or on site in the Speaker Ready Room. Please bring a copy of your PowerPoint presentation on a CD-R, DVD-R, or USB flash drive (memory stick, jump drive, etc.). A professional audio-visual (AV) technician will be available in the Speaker Ready Room to consult with in-person presenters on any of the guidelines and to make certain your slides are properly identified for your specific session.
After you are satisfied with your presentation, you will save it to the Presentation Management server on the secure ASH Show Network. The AV technician in the session room where you are presenting will make sure the presentation is ready when you get to the podium.
Abstract presentations at the annual meeting must reflect the content of the submitted abstract. In particular, the abstract title, authorship, and scientific content of the presentation at the annual meeting must match the submitted abstract, although updates on results may be included.
All oral presenters are required to deliver their presentation in person in San Diego, California; prerecording of presentations is NOT required for Invited Program and Oral Abstract Session Presenters. Please follow the guidance detailed in the Guidelines for Presentations section above for oral presentations. Presentation information is also provided in the acceptance email sent to all oral abstract presenters. For additional tips on delivering an effective oral abstract presentation, refer to the Tips and Resources for a Successful Presentation section below.
Additionally, one poster board (approximately 4 feet high and 6 feet wide) will be provided for you as well as a printed number identifying your poster board for presentation at the in-person meeting. All posters uploaded by the November 12 deadline will be printed and hung on behalf of the poster presenter. If you miss the deadline, you are responsible for creating and printing your own poster. If you print your own poster, please be mindful of the following:
ASH is committed to offering the best continuing medical education in hematology. As a presenter, you play a key role in this effort. Disclosure of all relationships helps maintain the integrity of the informationpresented at ASH meetings.
ASH's audio-visual vendor, Freeman, will conduct virtual training sessions on the following dates and times. The training will provide an overview of the AV technologies that will be used in the session rooms and to moderate Q&A, as well as a suggested script that moderators and chairs may use to introduce their respective sessions. Links to access the training sessions and training recordings will be available at a later date.
The disclosure information submitted by the session speakers will be listed in the program book. Session chairs must familiarize themselves with this disclosure information and have it available during the session for reference while monitoring for bias.
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