Tbs Per Diem

[Clinio Lofton]

GSAestablishes the rates that federal agencies use to reimburse their employees for lodging and meals and incidental expenses incurred while on official travel within the continental United States (CONUS). A standard rate applies to most of CONUS. Individual rates apply to about 300 non-standard areas (NSAs). Most NSAs are a key city/primary destination and the surrounding county. Rates for the coming federal government fiscal year are typically announced in mid-August. Search the rates below or refer to the flat files, API, or trip calculator.

Per OMB Circular A-123, federal travelers "...must provide a tax exemption certificate to lodging vendors, when applicable, to exclude state and local taxes from their hotel bills." GSA's SmartPay team maintains the most current state tax information, including any applicable forms.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

The Chapter 925 Per Diem Supplement to the Standardized Regulations (Government Civilians, Foreign Areas) lists all foreign areas alphabetically. Where a country or island is listed it is intended to include all territory within the boundaries of that country or island including any off-shore islands in the same general vicinity. It will not include territories or possessions located elsewhere even though considered an integral part of the parent country or island. In such cases, no cost data pertinent to such territories and possessions were used in determining the established rates. When a political subdivision smaller than a country is named, such as states, provinces, departments, cities, towns, villages, etc., it will include the corporate limits of such political subdivision or the limits of territory within the normal boundary thereof if it is not incorporated. Any further clarification of the area covered by a specific listing is contained in associated footnotes which can be viewed by selecting Foreign Per Diems By Location.

All travelers are advised to request information on hotel discounts for U.S. Government employees when arranging for hotel reservations. They should also seek information on the possible avoidance of taxes or their refund upon return to the United States or their post of assignment.

Separate amounts are established for lodging and meals plus incidental travel expenses (M&IE). The maximum lodging amount is intended to substantially cover the cost of lodging at adequate, suitable and moderately-priced facilities. The M&IE portion is intended to substantially cover the cost of meals and incidental travel expenses such as laundry and dry cleaning. The maximum per diem rates for foreign countries are based on costs reported in the Hotel and Restaurant Survey (Form DS-2026) submitted by U.S. government posts in foreign areas. This report includes prices for hotel rooms and meals at facilities representative of moderately priced and suitable hotels and restaurants most frequently used by typical Federal travelers. The lodging portion of the allowance is based on average reported costs for a single room, including any mandatory service charges and taxes. The meal portion is based on the costs of an average breakfast, lunch, and dinner at facilities typically used by employees at that location, including taxes, service charges, and customary tips. The M&IE rate is based on these meal costs plus an additional amount, equal to 10% of the combined lodging and meal costs, to cover incidental travel expenses.

In order for the Department of State to maintain appropriate travel per diem rates in foreign areas, employees of the Federal Government who believe that the per diem rate authorized for a particular area is inappropriate for expenses normally encountered while on temporary duty are encouraged to notify their respective agency travel officials. Those agencies that receive complaints about a per diem rate for a locality where there is frequent travel may submit a request to the Department of State for review. This request should include cost data on lodging and meals using Form DS-2026. This information must be submitted in accordance with instructions in section 074 of the Department of State Standardized Regulations (DSSR).

GSA establishes the per diem reimbursement rates that federal agencies use to reimburse their employees for subsistence expenses incurred while on official travel within the continental United States. CONUS includes the 48 contiguous states and the District of Columbia. The per diem reimbursement rates consist of a maximum lodging allowance component and a meals and incidental expenses (M&IE) component. Rates for the coming federal government fiscal year (October 1st to September 30th) are typically announced in mid-August.

To begin using this API, you will need to register for an API Key. You can sign up for an API key below. After registration, you will need to provide this API key in the x-api-key HTTP header with every API request.

Most of CONUS is covered by the standard per diem rate. In addition there are several hundred non-standard areas (NSAs) that have per diem rates higher than the standard rate. Most NSAs are comprised of a key city/primary destination and the surrounding county. The per diem rate database is organized by location and fiscal year. Maximum lodging allowances in some NSAs vary seasonally, which is why they are listed by month.

Warning: The per diem rates results do not contain every city name in the continental US. If you cannot find your city name, search by state and filter by county or by ZIP code. Another alternative method is described below.

Apres Diem is available for private events. If you have a bridal shower, baby shower, rehearsal dinner, special birthday event, graduation, etc. contact us about having Apres Diem host your party. Please email our General Manager at bookap...@gmail.com for info on rental rates and food options.

The Federal Maritime Commission is actively seeking information to confirm that ocean carriers and marine terminal operators are complying with the law following a precedential decision it issued addressing when per diem detention charges can be billed.

In a December Order in TCW Inc. v. Evergreen Shipping Agency (Am.) Corp. & Evergreen Line Joint Service Agreement (Docket No. 1996(I)), the Commission held that the charging of per-diem when a port was closed and equipment could not be returned was unjust and unreasonable.

The Commission, through its Vessel-Operating Common Carrier Audit Program, is contacting the 11 largest ocean carriers calling the United States to confirm these shipping lines are adjusting their demurrage and detention practices accordingly. A separate outreach effort to marine terminal operators is being conducted simultaneously to ensure they are fully complying with the May 2020 rule (46 CFR 545.5).

Meal Allowances - In-State

For overnight travel within the State of Missouri, meals will be reimbursed on a per diem basis of $54.00 per day regardless of destination. This dollar amount is based on the Governmental Services Administration's "Standard CONUS Rate". To learn more about the Standard CONUS Rate, click HERE.

Foreign Meal Allowance

For travel outside the fifty United States and the District of Columbia, reimbursement is allowed at a per diem rate prescribed by the U.S. Department of Defense "Per Diem, Travel and Transportation Allowance Committee." This information can be accessed online at: *

Note: Only actual expenses should be claimed for lodging expenses for the above travel situations. Please reference the Defense Travel - Per Diem Rates Query website for more information.

Use Concur to determine per diem maximums which are automatically calculated based on location and duration. Travelers should only claim actual travel expenses (e.g., sustenance and lodging) up to the per diem rate. Should travelers exceed the maximum per diem rate for lodging and/or meals a valid business purpose is required and receipts must be attached.

Other circumstances: If the reason for requesting reimbursement for actual lodging and meal expenses in lieu of per diem is not listed above, contact UC San Diego Travel via Services & Support prior to requesting reimbursement for the trip.

Receipts: When requesting reimbursement for actual lodging and meal expenses that exceed the per diem rate, an itemized receipt for lodging and individual receipts for meals must accompany the Concur Expense Report that you submit to UC San Diego Travel following trip completion.

For Continental U.S. locations, the incidental portion of the M&IE per diem allowance is $5.00. For Non-Continental U.S. and foreign locations the incidental portion of the M&IE per diem varies by the location.

This policy applies to all non-employees (students, job interview candidates, invited speakers, consultants/contractors, etc.) traveling on University business when meals or incidentals are directly paid by the non-employee.

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