Meeting Minutes
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katie zeff
Jun 24, 2011, 12:31:19 PM6/24/11
to RHA-summer-minions
6/23
-Plant team builder
-Time correction cards should be turned in at meetings
-We should set community living standards
- Committees are expected to complete weekly goals, come with a goal
on monday (to be completed by 7/11)
- Minion movie night Tuesday June 28 @ 9pm
-Closets/offices committee 2-on-2 with Advisors about goals
- Google group tutorial on Monday
- Advisor inbox will be located in Elizabeth's office
- Minion green thumb contest rules posted in the conference room, pots
need to be painted by Monday
- Free Tuesday movies with Elizabeth
-should start receiving emails from conference services
-Plant team builder
-Time correction cards should be turned in at meetings
-We should set community living standards
- Committees are expected to complete weekly goals, come with a goal
on monday (to be completed by 7/11)
- Minion movie night Tuesday June 28 @ 9pm
-Closets/offices committee 2-on-2 with Advisors about goals
- Google group tutorial on Monday
- Advisor inbox will be located in Elizabeth's office
- Minion green thumb contest rules posted in the conference room, pots
need to be painted by Monday
- Free Tuesday movies with Elizabeth
-should start receiving emails from conference services
katie zeff
Jun 28, 2011, 12:15:15 PM6/28/11
to RHA-summer-minions
June 27th Meeting
- REMEMBER to clock in and out
- housing main office is 2760, trailer is 3281
- check messages from San Nic phone, especially because linen mailings
will be sent out
- Closets: clean office and conference room, throw stuff away, go to
staples with Andrea
-Equipment: test all equipment in San Cat, create an inventory
- Leadership Forum: gather info, book Corwin
- Fundraising: welcome kits only, 5 items with prices for kits, 3
promotional items with prices
- FSSP: gather info, plan opening program
- Retreats: want a summer retreat?, contact board members, 3
presentations for summer/fall retreat
- HSD/ SLD: gather info, plan HSD presentation (what is RHA?)
- Week of Welcome: 2 major program ideas per intern, ready to present
at 7/7 meeting
- Linens are first priority this week, hope to get them mailed within
2 days, leave notes for others so that they know where you left off
- Ideas : 3 different packages available to order, family feud style
HSD presentation
Advisors: meet step by step goals and try not to jump ahead, next
meeting Thursday 7/7 @ 4:30
- REMEMBER to clock in and out
- housing main office is 2760, trailer is 3281
- check messages from San Nic phone, especially because linen mailings
will be sent out
- Closets: clean office and conference room, throw stuff away, go to
staples with Andrea
-Equipment: test all equipment in San Cat, create an inventory
- Leadership Forum: gather info, book Corwin
- Fundraising: welcome kits only, 5 items with prices for kits, 3
promotional items with prices
- FSSP: gather info, plan opening program
- Retreats: want a summer retreat?, contact board members, 3
presentations for summer/fall retreat
- HSD/ SLD: gather info, plan HSD presentation (what is RHA?)
- Week of Welcome: 2 major program ideas per intern, ready to present
at 7/7 meeting
- Linens are first priority this week, hope to get them mailed within
2 days, leave notes for others so that they know where you left off
- Ideas : 3 different packages available to order, family feud style
HSD presentation
Advisors: meet step by step goals and try not to jump ahead, next
meeting Thursday 7/7 @ 4:30
katie zeff
Jul 8, 2011, 12:36:41 PM7/8/11
to RHA-summer-minions
July 7 Meeting
- Welcome David!!!!
-Goals?
--Leadership Forum is October 11 (folders for each position)
-- Promo items, working on gum package, towels, things that can be
thrown out to the crowd
-- making more detailed parli-pro chart
-- Battle of the Floors FSSP opening program July 30
-- Not having summer retreat, spend more money on bonding during
SLD, maybe have an exec retreat
-- interested in ethics, stress/time management, conflict management
presentations
-- HSD presentation planned out, need to find buzzers (probably in
San Nic) rehearsal on Monday
- New Goals
-- Equipment/ Offices and Closets: no clutter in San Cat, make a
rental list, continue labelling, re-check speakers, figure out
projector, make an equipment document, head over to De Anza and
inventory equipment there
-- be ready for Family Feud practice
-- work on SLD schedule, new sessions
-- continue work on Leadership Forum, reserve spaces for breakout
sessions, make folders
-- finalize ideas about promotional items and create a budget
-- creat presentations for retreat, contact morgan?
-- talk to FSSP head staff
-- VOTE on WOW programs and then get started
-- work on tasks outlined by advisors!
> > -should start receiving emails from conference services- Hide quoted text -
>
> - Show quoted text -
- Welcome David!!!!
-Goals?
--Leadership Forum is October 11 (folders for each position)
-- Promo items, working on gum package, towels, things that can be
thrown out to the crowd
-- making more detailed parli-pro chart
-- Battle of the Floors FSSP opening program July 30
-- Not having summer retreat, spend more money on bonding during
SLD, maybe have an exec retreat
-- interested in ethics, stress/time management, conflict management
presentations
-- HSD presentation planned out, need to find buzzers (probably in
San Nic) rehearsal on Monday
- New Goals
-- Equipment/ Offices and Closets: no clutter in San Cat, make a
rental list, continue labelling, re-check speakers, figure out
projector, make an equipment document, head over to De Anza and
inventory equipment there
-- be ready for Family Feud practice
-- work on SLD schedule, new sessions
-- continue work on Leadership Forum, reserve spaces for breakout
sessions, make folders
-- finalize ideas about promotional items and create a budget
-- creat presentations for retreat, contact morgan?
-- talk to FSSP head staff
-- VOTE on WOW programs and then get started
-- work on tasks outlined by advisors!
>
> - Show quoted text -
katie zeff
Jul 12, 2011, 12:25:19 PM7/12/11
to RHA-summer-minions
7/11/11
Remember:
-- more thorough presentations in the future
-- email/call with ANY questions for Advisors
-- exec retreat ok, but money for summer retreat cannot be used for
SLD
-- Battle of the Floors: all details solidified before the next
meeting
-- WOW presentations- good job Alex! :)
-- BCD is JULY 26: Katie Alex and Joshelyn are participating, email
David
-- be careful with cliff erosion
Main priorities:
****** finalize all major programs and dates, contact all performers,
reserve all spaces!
-- S'mores: Katie (Saturday)
-- Ice Cream/Welcome Back: Raul, Christian, Joshelyn (Sunday)
-- Org fair/showcase: Raul (Monday during the day)
-- Line Dancing/Karaoke Night: Katie (Monday Night)
-- Kayaking: Katie and Christian (Tuesday all day)
-- Zodos: Joshelyn (Wednesday)
-- Improvability: Raul (Wednesday)
-- Hypnotist: Alex (Thursday)
-- Rally: Alex (Friday)
> > - Show quoted text -- Hide quoted text -
Remember:
-- more thorough presentations in the future
-- email/call with ANY questions for Advisors
-- exec retreat ok, but money for summer retreat cannot be used for
SLD
-- Battle of the Floors: all details solidified before the next
meeting
-- WOW presentations- good job Alex! :)
-- BCD is JULY 26: Katie Alex and Joshelyn are participating, email
David
-- be careful with cliff erosion
Main priorities:
****** finalize all major programs and dates, contact all performers,
reserve all spaces!
-- S'mores: Katie (Saturday)
-- Ice Cream/Welcome Back: Raul, Christian, Joshelyn (Sunday)
-- Org fair/showcase: Raul (Monday during the day)
-- Line Dancing/Karaoke Night: Katie (Monday Night)
-- Kayaking: Katie and Christian (Tuesday all day)
-- Zodos: Joshelyn (Wednesday)
-- Improvability: Raul (Wednesday)
-- Hypnotist: Alex (Thursday)
-- Rally: Alex (Friday)
katie zeff
Jul 26, 2011, 12:36:19 PM7/26/11
to RHA-summer-minions
July 25
Committee Updates
- combined offices, closets and equipment
-- craigslist for speaker repair
- Leadership forum
-- rooms reserced, speech drafted, costs for folders ($16 for 100,
$20 for 50 w/ fastener, $30 for 50 manilla envelopes?)
-- kinkos is closing, use ricoh for master copy and then "the beast"
for other copies
-- folders are meant to replace the ones from ARDs
- FSSP
-- more residents, talking to Kristen about decorating lounges,
script made, using stage and both rec room and lounge, MEET @ DLG to
eat dinner before set up
-- HALL COUNCIL INFO SESSION on Sunday @7, meet at DLG again
-- need to finalize flush, talk to Kristen, leisure photos
- Retreats
-- exec retreat the 19th?, reaching out to 200 returning residents
for finance
-- 3 presentations powerpoint about stress, activity on ethics,
activity on conflict style
- HSD
-- need another rehearsal, mascot = dragon, hats with tails and
teeth!!!, yellow eyes and blue spikes
- WOW
-- need to fill in awareness socials, calendar is awesome
-- talk to Raul about room reservations
-- yellow buses for cost efficiency
-- need to get electricians cell phone number, will be working
overtime for ice cream social, ordering les ice cream, making agenda
-- Raul emailed thirty groups, 2 have responded
-- ask Alex about who needs contracts, Katie needs to emial Cari
about Manzanita grill, fax # is 7304
-- Zodos 9-12, 48 people per area, sign ups close at 6 pm on Tuesday
- Advisors
-- more efficient hours, ultimate goals for each committee
--each office needs basics, but San Nic will hold the stuff that is
rented the most -> better checkout system, all forms msut be the same
in each office, with a master copy, $8,000 must be spent on equipment,
make a proposoal for a barcode/scanning system, work on santa rosa
-- rehearsal for leadership forum
-- welcome kits efficiency, raise money for conferences with t-shirts
(tell RHAers not to sign up for move in crew)
-- Meeting with Cora
--Alex looked for envelopes?
-- brand awareness with promotional items and t shirts
-- FSSP- recruit leaders, waiver info sent home
-- SLD dress-up calendar and team builders
-- ALex and Katie in charge of a new calendar system for WOW,
everyone needs to submit budgets!!!
--Joshelyn- set up core packet for binders
-- Alex work on WOW calendar
-- Christian- Strategic Planning Liason
-- Raul- presidential duties
BCD @ 4, Elizabeth wants to work on Project CARE
NEW OFFICE HOURS AND MEETING TIME FOR SESSION B.
*Have a great week everyone*
Committee Updates
- combined offices, closets and equipment
-- craigslist for speaker repair
- Leadership forum
-- rooms reserced, speech drafted, costs for folders ($16 for 100,
$20 for 50 w/ fastener, $30 for 50 manilla envelopes?)
-- kinkos is closing, use ricoh for master copy and then "the beast"
for other copies
-- folders are meant to replace the ones from ARDs
- FSSP
-- more residents, talking to Kristen about decorating lounges,
script made, using stage and both rec room and lounge, MEET @ DLG to
eat dinner before set up
-- HALL COUNCIL INFO SESSION on Sunday @7, meet at DLG again
-- need to finalize flush, talk to Kristen, leisure photos
- Retreats
-- exec retreat the 19th?, reaching out to 200 returning residents
for finance
-- 3 presentations powerpoint about stress, activity on ethics,
activity on conflict style
- HSD
-- need another rehearsal, mascot = dragon, hats with tails and
teeth!!!, yellow eyes and blue spikes
- WOW
-- need to fill in awareness socials, calendar is awesome
-- talk to Raul about room reservations
-- yellow buses for cost efficiency
-- need to get electricians cell phone number, will be working
overtime for ice cream social, ordering les ice cream, making agenda
-- Raul emailed thirty groups, 2 have responded
-- ask Alex about who needs contracts, Katie needs to emial Cari
about Manzanita grill, fax # is 7304
-- Zodos 9-12, 48 people per area, sign ups close at 6 pm on Tuesday
- Advisors
-- more efficient hours, ultimate goals for each committee
--each office needs basics, but San Nic will hold the stuff that is
rented the most -> better checkout system, all forms msut be the same
in each office, with a master copy, $8,000 must be spent on equipment,
make a proposoal for a barcode/scanning system, work on santa rosa
-- rehearsal for leadership forum
-- welcome kits efficiency, raise money for conferences with t-shirts
(tell RHAers not to sign up for move in crew)
-- Meeting with Cora
--Alex looked for envelopes?
-- brand awareness with promotional items and t shirts
-- FSSP- recruit leaders, waiver info sent home
-- SLD dress-up calendar and team builders
-- ALex and Katie in charge of a new calendar system for WOW,
everyone needs to submit budgets!!!
--Joshelyn- set up core packet for binders
-- Alex work on WOW calendar
-- Christian- Strategic Planning Liason
-- Raul- presidential duties
BCD @ 4, Elizabeth wants to work on Project CARE
NEW OFFICE HOURS AND MEETING TIME FOR SESSION B.
*Have a great week everyone*
katie zeff
Aug 10, 2011, 2:22:08 PM8/10/11
to RHA-summer-minions
August 4, 2011 meeting
Committee Updates
-Equipment: San nic closet, shelves and tubs, cables, conference in
Santa Rosa
-FSSP: program, pizza party to come, info session and voting, courtesy
flush to get info out every week
-Binders: vision boards, 54 pages, inspiration page, 100 things to do
during office hours (katie), vocab, NRHH and otms, programming
checklist, contact sheet + important numbers, calendar, binder paper
-Leadership forum: folder, need equipment sheet and diversity sheet
-SLD: have ideas for dress up, need a finalized calendar of
activities, dragon hats (katie)
-WOW: agendas, calendar laminated for new system, all-loco rally
cheerleaders and loco-pass
TO DO
- need to inventory and label equipment in San Nic
-confirm order for wheel
-speaker repair
-need to price equipment
-sld roll calls
-PRACTICE HSD Presentation (Thursday 2-3)
-Gift brainstorming
--costco
--projectors
--hot water/coffee stations
--tents
--tables and chairs
--wiis, megaphone, kinnect
--cricket, blender, chocolate fountain
-T-shirts must be ordered by next meeting!!!!! get estimates and send
to advisers, bumper stickers, entered into rally for VIP seating at
hypnotist
--Alex and Katie responsible for image conversion
-Wow budgets
--Rally $150 +sunglasses
--Country Nights $1,000
-- Kayaking $1440
--Smores $600
-- NPLD $700
-- Ice cream $4382
-- Zodos $1490
-- Hypnotist $1400
-- Rep programming $2,538
Committee Updates
-Equipment: San nic closet, shelves and tubs, cables, conference in
Santa Rosa
-FSSP: program, pizza party to come, info session and voting, courtesy
flush to get info out every week
-Binders: vision boards, 54 pages, inspiration page, 100 things to do
during office hours (katie), vocab, NRHH and otms, programming
checklist, contact sheet + important numbers, calendar, binder paper
-Leadership forum: folder, need equipment sheet and diversity sheet
-SLD: have ideas for dress up, need a finalized calendar of
activities, dragon hats (katie)
-WOW: agendas, calendar laminated for new system, all-loco rally
cheerleaders and loco-pass
TO DO
- need to inventory and label equipment in San Nic
-confirm order for wheel
-speaker repair
-need to price equipment
-sld roll calls
-PRACTICE HSD Presentation (Thursday 2-3)
-Gift brainstorming
--costco
--projectors
--hot water/coffee stations
--tents
--tables and chairs
--wiis, megaphone, kinnect
--cricket, blender, chocolate fountain
-T-shirts must be ordered by next meeting!!!!! get estimates and send
to advisers, bumper stickers, entered into rally for VIP seating at
hypnotist
--Alex and Katie responsible for image conversion
-Wow budgets
--Rally $150 +sunglasses
--Country Nights $1,000
-- Kayaking $1440
--Smores $600
-- NPLD $700
-- Ice cream $4382
-- Zodos $1490
-- Hypnotist $1400
-- Rep programming $2,538
katie zeff
Aug 12, 2011, 1:38:56 PM8/12/11
to RHA-summer-minions
August 11 Meeting
Updates/ To Do:
-Equipment:
-- Mobile Asset system, check on the pro system
-- Order system by next meeting (Christian)
-- Order Cricket by next meeting (Christian)
-- Order older mac adapter for projector (pre 2008 RGB connecter)
(kt)
-- Order/purchase stuff from intern wish list (kt)
-SLD gift
-- check on costco cards, exec membership? (Christian)
-Closets/Offices
-- Build shelves (kt & Christian)
-- Make all offices perfect and fully functional (optimal usage of
space, all new forms and systems, clean of clutter) (kt Christian and
Joshelyn)
-Leadership forum
-- Approval of sample folders (Alex)
-- finish speech (kt)
-- need full inventory and processes for funding and equipment (kt)
-SLD
--Roll Calls!!!!
-- Raul and Alex need the finalized calendar (advisers)
-- Send out Dress up days by Thursday (raul and alex)
-- refine Roll Calls (raul and alex)
-- Finish laminated calendar and WOW presentation (Alex and kt)
-- Final Agenda for Exec Retreat (Raul)
-FSSP
-- GREAT JOB! but don't take on too much work
Individual goals
- Joshelyn: binders (show proof before next meeting), shirts, stickers
-Katie: get approval for new forms before next weekend
NEXT MEETING IS AT SAN CAT POOL!!!!!!!
Updates/ To Do:
-Equipment:
-- Mobile Asset system, check on the pro system
-- Order system by next meeting (Christian)
-- Order Cricket by next meeting (Christian)
-- Order older mac adapter for projector (pre 2008 RGB connecter)
(kt)
-- Order/purchase stuff from intern wish list (kt)
-SLD gift
-- check on costco cards, exec membership? (Christian)
-Closets/Offices
-- Build shelves (kt & Christian)
-- Make all offices perfect and fully functional (optimal usage of
space, all new forms and systems, clean of clutter) (kt Christian and
Joshelyn)
-Leadership forum
-- Approval of sample folders (Alex)
-- finish speech (kt)
-- need full inventory and processes for funding and equipment (kt)
-SLD
--Roll Calls!!!!
-- Raul and Alex need the finalized calendar (advisers)
-- Send out Dress up days by Thursday (raul and alex)
-- refine Roll Calls (raul and alex)
-- Finish laminated calendar and WOW presentation (Alex and kt)
-- Final Agenda for Exec Retreat (Raul)
-FSSP
-- GREAT JOB! but don't take on too much work
Individual goals
- Joshelyn: binders (show proof before next meeting), shirts, stickers
-Katie: get approval for new forms before next weekend
NEXT MEETING IS AT SAN CAT POOL!!!!!!!
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