TASMA Board Meeting Minutes - These Minutes Are Not Approved

[WA6ARC]

Two Meter Area Spectrum Management Association
1439 W. Chapman, PMB 90
Orange, CA 92868
TASMA Board Meeting Minutes
These Minutes Are Not Approved
Saturday, July 11, 2009
@
Murray Community Center
24932 Veterans Way
Mission Viejo, CA 92692
Attendees:
Board Members (Current and Retiring):
NO6B Bob Dengler President
KG6GI Howard Brown Retired Member-at-Large
W6CPA Ken Chafin Treasurer
K6CDK Suzan LaDuke Secretary
KA6TBF David Elder Member-at-Large
Guest:
Noah Massengil
1. Meeting called to order at 9:30AM by Bob Dengler, NO6B.
2. The agenda for today’s board meeting was developed:
a. Band Plan Changes
b. Newsletter
c. 440 Working Group
d. Treasurer Report
e. Board Composition
f. New Business
3. Band Plan Changes
a. Band Plan Changes were proposed at the last Technical
Committee Meeting. These changes must be presented to the
membership for an Accept/Reject vote at the next General
Membership meeting scheduled for August 8, 2009 in Walnut,
CA. Ken has a complete write-up describing the proposed plan
changes and will send this to Bob Dengler for review. Bob will
review and edit this document for clarification and presentation
to the membership in the next Newsletter. Ken will also
provide the text for the ballot item for the Band Plan Changes.
The ballot will be included in the Newsletter, as is customary.
b. When the documentation and ballot item is complete, the text
for both will be forwarded to Dave to be included in the
Newsletter.
4. Newsletter
a. Dave is constructing the Newsletter to be drafted for
membership in approximately one week from this board
meeting. Because there is to be a Ballot included in the
Newsletter, it is critical that the Newsletter is distributed
according to the ByLaws, two weeks prior to the General
Membership meeting scheduled for August 8, 2009.
b. Bob provided his article for the Newsletter to Dave at the
board meeting.
c. The Newsletter processes and structure were reviewed in
detail by the board members.
5. 440 Working Group
a. The FAQ and related documents were posted to the TASMA
web site but have been removed. Posting only the
documentation to the web site caused confusion in the
community. RFC’s for 440 Coordination were submitted to
TASMA and other inappropriate discussion ensued because
there was no overt explanation of context, that this was just a
discussion group at this time, with material to be reviewed and
voting to accept or reject the proposals to occur at a future
date. A context and framework for appropriate presentation
will be developed and the documents will be re-posted to the
TASMA web site.
6. Treasurer’s Report
a. Ken provided a hard-copy of the Treasurer’s report. This will
also be presented to the General Membership at the August
meeting. We are approximately $1000 ahead of last year.
b. Membership Dues – In December, the membership voted to
have the Dues payable on January 1st of each year. The board
discussed the collection process for the Dues. Two proposals
were discussed: 1 – The Dues shall be $15.00 regardless of
when during the year they are paid; 2 – The Dues shall be
$15.00 if received during January 1st thru June 30th, or $7.50
if paid between July 1st and December 31st. Dave submitted a
motion for the July breakpoint suggestion #2, motion seconded
by Ken. The motion passed For=2, Against=1. For the
breakpoint, the determining criteria will be the date on the
check as submitted by the member.
c. Suzan will update the Membership Application form with the
July Breakpoint information.
d. It was also noted that, although this had been voted on by
membership, the text of the ByLaws had not been updated with
this information. Suzan will update the ByLaws text.
e. A motion to send reminder letters for people who have not paid
their Membership Dues was proposed by Ken, seconded by
Suzan. The motion passed For = 3, Against = 0.
7. Board Composition
a. Two new Board Member positions were proposed:
i. Membership Director
1. Ken will draft text which could be included in the
By-Laws describing the duties of the Membership
Director position. Duties could include Maintain
Membership database, Process Applications and
Renewals, organize and lead Membership drives,
maintain Membership Statistics, and Track trends
and propose solutions to maintain a active, growing
membership base.
ii. Internet Services Manager
1. The internet presentation and handling of the
TASMA business is outdated. Someone with
specific technical skills in this area should be
recruited to ensure the TASMA business is secure
and up to date.
8. Projector Acquisition
a. Ken moved that TASMA purchase a projector for organizational
use. Howard Brown has been very generous and thoughtful for
a number of years, providing this equipment at each meeting.
The financial state of TASMA is such that we can afford this
equipment. The motion was seconded by Suzan. Vote: For = 3,
Against = 0. Bob will research the available equipment and
select an appropriate projector.
The meeting was adjourned at 12:20 PM.
Respectfully submitted
By Suzan LaDuke, K6CDK, Secretary