too many email threads :)

[Uma Mahadevan]

Hi team,
 It's great to see everyone jump in.  Let's hold off on emailing until we meet in person or via hangout this Sat.  In the meantime, please look at your AIs (action items) and make individual progress on them if possible.  For instance,
 Ravi, please collect contact info from Silicon Andhra so that we can go and take a look at whatever they can lend.
 Rama, same with Bal Vikas for costumes.
 Srinivas, please send contact of skit director to me.
 Gayatri, please make a list of potential advertisers
 Me, get moving on the naming issue and list of participants
 Satish: please give us a rough estimate on how much we can spend on props and costumes.

and so on..

Hemakka,
 It will work best if you assign a 15 min sync with me each week to get an update and answer open questions..

thanks
Uma

[Satish sista]

Hi,
This is plan for the budget based on my experience with Rasanubhava and some discussions with Hema pinni.

• Each student will be responsible for selling 5 tickets (which includes the tickets that the student's family would purchase). The cost of each ticket is to be $15 (except for a few front row seats right in front of the stage, those are to be priced at $25). That amounts to around $4500.
• Each student will also be responsible for selling $25 worth of ads for the brochure. That equates to a qtr page brochure (half page is $50 and a full page is $100). That amounts to around $1500.

This translates to $100 per student to a total of around $6000. We would need to collect this from the students upfront (though the tickets aren't printed yet and we don't have complete details about the brochure). This would essentially be the budget for the production expenses from now on. 

• Checks for the tickets should be made out to “Hema Sista” so that we can use them for expenses. 

• Checks from vendors for ad space can be made out to “Shiva Murugan Temple” 
  

• If students/parents “buy” ad space instead of getting ads from merchants (to satisfy their $25/student requirement), then they should make the checks out to “Hema Sista”

Please review, and email your comments to the group.  After we finalized the approach, I’ll send out an email to the sangithalaya yahoo group communicating the message about selling tickets and getting ads.

Thanks
Satish

Uma

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[Uma Mahadevan]

Thanks Satish.

Please let us know what the expenses will be, out of the $6000 and how much we can spend on props, costumes and snacks for the audience.

Also, I have confirmation from 37 students and we'll need to check with Hemakka about the rest.


thanks
Uma

[Hema Sista]

Satish, please send out the note you were planning on sending to the school so that we have some funds for any expenses that we’re ready for.

 

All: Satish can give you more details on some of the fixed expenses, but I think you should scope out the cost of the below-mentioned items, try to save on every item, and after that, ask him if we can afford it.

 

Satish needs to save as much money as he can because we need to give money to the Temple, after all.  Plus we may run into unexpected expenses, and we don’t want to spend it all on these items “because we have the money”.

 

I don’t think I’ve seen any of the research that’s been done on these items to have a basis to ask these questions.

 

At these meetings, I’d like to see each presenter give us a status of where their part of the project is, along with timelines.  We should ensure that all the principal leads can attend such meetings, instead of pre-determining a meeting time and find that someone cannot attend.  Else we should have agenda driven meetings and discuss those topics on a status basis.  Maybe I’m not in on the details, but we should move from meeting to action. 

 

Will send you list of people who wrote me about participating,

Hema

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[rama balakrishnan]

Hema Akka,

I am little lost. Since we are not doing any costumes props etc., what did you mean by 'scope out cost for below-mentioned items'?

Thanks,
Rama

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From: Hema Sista <hema...@comcast.net>
To: ramaya...@googlegroups.com
Cc: 'Srikanth Mahalingam' <smah...@yahoo.com>
Sent: Wednesday, September 12, 2012 3:39 AM
Subject: RE: too many email threads :)

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[Uma Mahadevan]

These are old emails that couldn't get sent to google groups probably because of comcast.net address.  I approved them and then realized that they will lead to confusion.

Apologies and please ignore until we discuss tomorrow on Wed.

thanks
Uma

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