Re: Queries regarding Differential. invoice /15% Discount & Oct to Dec 15 invoice
Ashish Kumar
Your basis of provisioning is wrong. You have included AMC of elevators paid till March 2016 in September quarter and on the basis of same provided in December quarter and compelling us to pay the same.
Please have the accounting and financial principles applied as per accounting rules and laws. Also you guys are taking credit of taxes charged by your vendor while paying taxes to government and including the same in expenses. The certification has also problem to that extent.
Also you guys are not giving discount against maintenance charges paid by previous owner but charging the differential invoice to me for same period.
Are you guys representing a corporate or running a proprietorship business with accountants not having basic knowledge of accounts or this is deliberately done.
Regards,
Ashish
Dear Sir / Madam,
We have received queries regarding Differential. invoice /15% Discount & Oct to Dec 15 invoice amount. Please find below all above clarification.
1. 15% Discount calculation.
The 15% number has a relation with Matrix Management fees and that was being asked to be waived off to settle the outstanding. Matrix does not charge this fees on other expenses like electricity, diesel for DG, tax which are recovered at actuals hence giving 15% off on these items will be loss to Matrix. As it is 15% has also impacted us hence request you to please understand and pay your dues please.
2. Apr to Sept.15 Differential invoice.
Due to half yearly closing of our books of account, we have audited our records and identified amount of Rs. 6.72psf (for period Apr to Sept15 ) has short invoiced to client . Therefore we need to raise differential invoice as per the actuals. We are raising Invoice for Repairs & Maintenance Works @ 1.25 psf & Maintenance Services @ 5.47 psf with applicable taxes.
Please find attached CAM actual expenses audit report & Differential invoice working.
3. Oct to Dec 15 maintenance invoice amount.
we have continued to bill at INR 2.75 for all the three months. Since our books are not closed till Dec, we had provisioned the expenses at the audited rate till Sept. Please find attached audit reports. We shall reconcile the accounts once all the invoices are booked and settle individual accounts as per the rate. If we had recovered extra for this period(Oct.15 to Dec.15) of three months we will reimburse the same.
Request you to please pay your dues before 15th of jan2015 after that no discount will be considered.
Regards,
Ganesh Kasar l Senior Officer Facilities, Pune-NIBM.
Matrix Integrated Facilities & Property Management Pvt. LtdRaheja Vistas Ph-3, Building 'F3' Survey No. 38/3, Mohammad Wadi,
NIBM Road, Kondhwa, Pune -411028.
Cell: +91-9158882056, Phone: +91-20-66831000.
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---------- Forwarded message ----------
From: "Ganesh R. Kasar - MPM" <gka...@matrixindia.co.in>
To:
Cc:
Date: Wed, 9 Dec 2015 19:08:23 +0530
Subject: Invoice- Diff Property maint. Services Apr to Sep15- Building G1,G2,F1,F2,F3,F4 F5
Dear Sir / Madam,
Due to half yearly closing of our books of account, we have audited our records and identified amount of Rs. 6.72psf (for period Apr to Sept15 ) has short invoiced to client . Therefore we need to raise differential invoice as per the actuals. We are raising Invoice for Repairs & Maintenance Works @ 1.25 psf & Maintenance Services @ 5.47 psf with applicable taxes.
Please find attached CAM actual expenses audit report & Differential invoice working.
Regards,
Ganesh Kasar l Senior Officer Facilities, Pune-NIBM.
Matrix Integrated Facilities & Property Management Pvt. LtdRaheja Vistas Ph-3, Building 'F3' Survey No. 38/3, Mohammad Wadi,
NIBM Road, Kondhwa, Pune -411028.
Cell: +91-9158882056, Phone: +91-20-66831000.