[Season of Docs] Payment Instructions for 2020 Organizations

[Season of Docs]

Google uses Payoneer to pay Season of Docs technical writers and organizations. Payoneer is a fast and convenient way to receive payments globally. 

If your organization participated in Season of Docs 2019 and already created a Payoneer account then this is going to be very quick and easy for you, but you do still have an action item––please keep reading! And if you haven’t created a Payoneer account, read the instructions below carefully and complete all the steps before the required dates.

I. Included in your payment:

• $500 per technical writer mentored by your organization (often called the mentor stipend; though the money does not generally go to the actual mentor). One payment is sent to the org, and if the org wishes to disburse the funds to their mentors they are welcome to do that on their own. 

Example: If you have 2 accepted technical writers you’ll receive $1,000. 

II. How to claim your payment - choose which option fits your situation

1. My org did NOT participate in Season of Docs 2019:

1. Fill out the payment request form by November 1, 2020. You must include the email address for the person responsible for accepting payment at your organization.

2. By November 5, Google Program Admins will send a registration link via email to the person responsible for accepting payment. Important: only register with the link that is sent by the Google team. Do not sign up directly on the Payoneer website as this will cause payment delays and headaches for you and Google.

3. Once the registration link is received, the designated person responsible for accepting payment will follow the one-time registration instructions on the Payoneer website, this must be completed by December 3.

1. Once the account has been approved by Payoneer, the designee will receive an email with a link to complete their tax form. This must be completed by December 3.

4. All funds will be transferred by January 6, 2021 for successfully-completed standard-length projects. For long-running projects, all funds will be transferred by March 15, 2021.

     B. My org participated (and was paid) in Season of Docs 2019

1. Go to your Payoneer dashboard and ensure that all of your banking and contact information is up to date and accurate.

2. If any changes are needed, you can do it via your Payoneer dashboard or if you are having problems you can contact Payoneer to request changes be made on your behalf.

3. Fill out the payment request form by November 1, 2020. 

4. All funds will be transferred by January 6, 2021 for successfully-completed standard-length projects. For long-running projects, all funds will be transferred by March 15, 2021.

III. Important Dates

• November 1 - Orgs fill out the payment request form (or orgs decline payment)

• November 5 - Google Program Admins will send out registration tokens to new orgs

• December 3 - Deadline for new orgs to complete registration with Payoneer 

• December 3 - Deadline to complete tax form available on your Payoneer account

• January 6, 2021 - Successfully-completed standard-length projects get paid

• March 15, 2021 - Successfully-completed long-running projects get paid

For more information on stipends for organizations, see our stipends for mentor organizations page. If you have additional questions after reviewing our website, please email season-of-d...@googlegroups.com.

Best, 

The Season of Docs team

[Season of Docs]

This a reminder to please complete the Season of Docs 2020 payment request form by November 1, 2020, if you have not done so already.

Whether your org plans to accept or decline the payment we still need you to complete the form. If you do not complete the payment request form by the deadline, your organization will not get paid.

Best,

The Season of Docs team