DRAFT: email to registrants

[Chris Beer]

Heavily borrowed from other unconference emails..

Can we tweak this and have something to send out by the end of the week?
I've posted this text to the google doc
<https://docs.google.com/Doc?docid=0ASi_614JZyMEZHJoZHByZl8xZjcyMmt6Zjk&hl=e
n>, feel free to edit it there.

Thanks,
Chris

---

We're glad you're coming to Public Media Camp Boston!

We've based Public Media Camp Boston on the BarCamp[1] or "unconference"
model which may be very different from other conferences you've attended.
We're writing you today to provide some orientation around what you can
expect of Public Media Camp Boston, what will be expected of Campers, the
overall theme for discussion topics, and some next steps for you.

HOW TO PREPARE FOR Public Media Camp Boston

Be prepared to participate: come with an idea or two for sessions you can
lead. Even better, add that idea to the schedule[2] in advance! If you're
not prepared to lead a session, no problem; you don't have to be an expert
at your topic. Find a topic that interests you and contribute to the
conversation however you can. We all bring different contexts and points of
view: you can add data points to advance the discussion; you can ask
questions that others might not have considered; you can demonstrate
something. These are great ways to participate, since they spread knowledge
and provoke nuanced group discussions instead of unidirectional lectures.

Bring a computing device. Discussion is great and demonstration is even
better. Plus, there will be wifi provided, and plenty of downtime to browse
around and look into everything you've learned.

CAMPING 101

When you arrive, go to the registration table to claim your nametag. Make
your way into the common area, where you may find food and lots of people to
socialize with.

We start on Saturday morning by gathering together in one space and going
around the room to introduce ourselves with three tags to describe what
we're passionate about (or want to talk about). There will also be some
housekeeping announcements. After this, people who intend to lead a session
will add their session info to an empty schedule grid -- having documented
these on the agenda beforehand will help this go quickly. If you see a
session you're interested in, go to it.

After a couple of sessions, we'll take a break for lunch. Feel free to
wander around and socialize while or after you eat. More announcements will
be made immediately following lunch, and any newly-proposed sessions may be
added to the schedule grid.

At the end of the day, we'll have a wrap-up to talk about the day, future
collaborations, and the future of the Boston public media community.

WHAT YOU CAN DO BETWEEN NOW AND THE CAMP

First and foremost, think about some media-related topics you'd like to
discuss and let us know on the wiki [2].

You may engage fellow camters in advance of the Camp in a few different
ways:

* Search for the Camp tag, "pubcampBOS" and discover other campers
* Tag your own stuff with "pubcampBOS" so other Campers can find you
* Write to our mailing list [3] with your ideas

We're looking forward to seeing you all at WGBH on August 21.

- Public Media Camp Boston (un)Organizers

[1] http://barcamp.org
[2] http://wiki.publicmediacamp.org/PubCampBostonSchedule
[3] http://groups.google.com/group/pubmedia-boston

[Chris Beer]

I've incorporated Annie's and Heather's suggestions into the note to participants to send 9am Thursday (unless anyone thinks it’d be better to send tomorrow?).  I’ll send the draft to the list before sending it out to the wild.

I had a conversation off the list with Heather and Noah, and Heather is going to draft an email to go out next week which will remind people to bring things, cancel if they can’t attend, etc.

---

Unrelated, I’ve updated the schedule document to reflect the proposed session times, add slots for facilitator and scribes (and opening/closing MCs!). You should be able to make changes at https://spreadsheets.google.com/ccc?key=0An-nOxMQeVcCdEZncllxMHVfUUlZWllxYlFKNjNybXc&hl=en&authkey=CIrfoaEM . I’ve also started a “flyer” version of the document on another sheet for posting in the rooms and other places.


Thanks,
Chris

On 8/9/10 12:34 PM, "Chris Beer" <chris...@wgbh.org> wrote:

Heavily borrowed from other unconference emails..

Can we tweak this and have something to send out by the end of the week?
I've posted this text to the google doc
<https://docs.google.com/Doc?docid=0ASi_614JZyMEZHJoZHByZl8xZjcyMmt6Zjk&hl=e
n>, feel free to edit it there.



Thanks,
Chris

---

[...]

[Rekha Murthy]

Hi there,

We're ready to let registrants know about the PRX pre-PubMediaCamp party:

Friday, August 20, 2010

6-9pm

PRX office

50 Church Street, Third Floor

Harvard Square

Would be great if you could include in this One week away note, and Chris - I'll email you separately to prepare an invite via eventbrite.

FYI, we're trying to keep this to PubCamp registrants, though I'm not going to turn anyone away. Just keep it in mind as you get the word out.

Thanks!

Rekha

[Noah Xu]

HI Rekha,

It's great to hear that PRX is going to host the pre-camp party. I
think you can go ahead and create the pre-camp party notice via
eventbrite. After that,we can send an email to the pubcamp attendees
and direct them to register for the party.

Thanks,

Noah

> > opening/closing MCs!). You should be able to make changes athttps://spreadsheets.google.com/ccc?key=0An-nOxMQeVcCdEZncllxMHVfUUlZ...

> >  . I’ve also started a “flyer” version of the document on another  
> > sheet for posting in the rooms and other places.
>
> > Thanks,
> > Chris
>

> > On 8/9/10 12:34 PM, "Chris Beer" <chris_b...@wgbh.org> wrote:
>
> > Heavily borrowed from other unconference emails..
>
> > Can we tweak this and have something to send out by the end of the  
> > week?
> > I've posted this text to the google doc

> > <https://docs.google.com/Doc?docid=0ASi_614JZyMEZHJoZHByZl8xZjcyMmt6Zj...

[Annie Shreffler]

Thanks for making this happen, Rekha. It will add a lot to our event. Whoo Hoo!

Annie