How to Write Clear, Easy-To-Follow Procedures
0 views
Skip to first unread message
Jane Sumerset
Apr 3, 2013, 10:40:02 PM4/3/13
to publish-the...@googlegroups.com
*****************************************************************
Message delivered directly to members of the group:
publish-the...@googlegroups.com
*****************************************************************
Please consider this free-reprint article written by:
Jane Sumerset
*****************************
IMPORTANT - Publication/Reprint Terms
- You have permission to publish this article electronically in free-only publications such as a website or an ezine as long as the bylines are included.
- You are not allowed to use this article for commercial purposes. The article should only be reprinted in a publicly accessible website and not in a members-only commercial site.
- You are not allowed to post/reprint this article in any sites/publications that contains or supports hate, violence, porn and warez or any indecent and illegal sites/publications.
- You are not allowed to use this article in UCE (Unsolicited Commercial Email) or SPAM. This article MUST be distributed in an opt-in email list only.
- If you distribute this article in an ezine or newsletter, we ask that you send a copy of the newsletter or ezine that contains the article to http://www.isnare.com/eta.php?aid=697063
- If you post this article in a website/forum/blog, ALL links MUST be set to hyperlinks and we ask that you send a copy of the URL where the article is posted to http://www.isnare.com/eta.php?aid=697063
- We request that you ask permission from the author if you want to publish this article in print.
The role of iSnare.com is only to distribute this article as part of its Article Distribution feature ( http://www.isnare.com/distribution.php ). iSnare.com does NOT own this article, please respect the author's copyright and this publication/reprint terms. If you do not agree to any of these terms, please do not reprint or publish this article.
*****************************
Article Title: How to Write Clear, Easy-To-Follow Procedures
Author: Jane Sumerset
Word Count: 551
Article URL: http://www.isnare.com/?aid=697063&ca=Writing
Format: 64cpl
Contact The Author: http://www.isnare.com/eta.php?aid=697063
Easy Publish Tool: http://www.isnare.com/html.php?aid=697063
*********************** ARTICLE START ***********************
Procedures are often neglected especially if it�s really not an important matter to us. But don�t you know that there are certain situations in our life and even around us that can make us realize how procedures can help us a lot.
It is easy to follow procedures if you can read and understand it clearly. Imagine how you will handle such matters if you didn�t follow the right procedure it requires. Eventually, you�ll end up having lots of problems if that will happen.
That is why, following basic procedures is very important and what�s make it more excellent is that if the procedures that you are reading are specific and clear enough for you to follow.
When it comes into writing, the whole situation is now different. You are going to write a procedure where it should be appropriate and can be followed that easily by anyone. And you can�t just write it without knowing if your readers can really understand it right away.
In technical fields, writing procedures is part of the deal for most job positions. Whether you�re support personnel putting together directions for a client over email or a programmer composing instructions for fellow coders on how to use your scripts, creating step-by-step guides is a common undertaking.
Here�s how to write one:
1. Arrange your procedure into sections. You�ll likely need the following: a purpose statement (why the procedure is needed), an overview of what it does, prerequisite knowledge and skills for those who will carry it out, and a list of supplies they�ll require (equipment, tools, parts).
2. For the actual process, use a logical sequence of steps and sub-steps. Make sure to keep the instructions short and to the point, restricting it to a single sentence whenever possible for simplicity.
3. Use an imperative voice for each step, making it clear that you�re describing something they should be doing.
4. Include hints, tips, illustration and short examples if they will aid the reader�s understanding.
5. Make sure your written procedure is clear and easy-to-understand. A plain writing software can help check for clarity.
6. Test it. Never unleash a procedure into the world without sufficient dry-run. Ask a controlled group to try it out before implementing.
Writing procedures doesn�t have to be very complicated. If you didn�t understand what your topic is all about, it will be hard for you to write a procedure about it.
That is really very risky. Moreover, there are lots of writers who end up writing complicated and long listed procedures.
If that happens to you, didn�t you ever ask yourself if one will patiently read your writing? of course you�ll come to realize that no one is going to read a very long and complicated procedure especially if it seems hard to follow.
You will only make your writing closer to trash. So work it out like you are sharing your experience to your readers and write a procedure that is simple yet effective, easy to follow and of course, as concise as possible but not too short.
About The Author: See how innovative Plain Writing Software instantly can boost your writing skills and watch how NLP technology can help you to write perfect emails, letters, essays or reports. Visit: http://www.englishsoftware.org
Please use the HTML version of this article at:
http://www.isnare.com/html.php?aid=697063
*********************** ARTICLE END ***********************
- To distribute your articles go to http://www.isnare.com/distribution.php
- For more free-reprint articles go to http://www.isnare.com
Message delivered directly to members of the group:
publish-the...@googlegroups.com
*****************************************************************
Please consider this free-reprint article written by:
Jane Sumerset
*****************************
IMPORTANT - Publication/Reprint Terms
- You have permission to publish this article electronically in free-only publications such as a website or an ezine as long as the bylines are included.
- You are not allowed to use this article for commercial purposes. The article should only be reprinted in a publicly accessible website and not in a members-only commercial site.
- You are not allowed to post/reprint this article in any sites/publications that contains or supports hate, violence, porn and warez or any indecent and illegal sites/publications.
- You are not allowed to use this article in UCE (Unsolicited Commercial Email) or SPAM. This article MUST be distributed in an opt-in email list only.
- If you distribute this article in an ezine or newsletter, we ask that you send a copy of the newsletter or ezine that contains the article to http://www.isnare.com/eta.php?aid=697063
- If you post this article in a website/forum/blog, ALL links MUST be set to hyperlinks and we ask that you send a copy of the URL where the article is posted to http://www.isnare.com/eta.php?aid=697063
- We request that you ask permission from the author if you want to publish this article in print.
The role of iSnare.com is only to distribute this article as part of its Article Distribution feature ( http://www.isnare.com/distribution.php ). iSnare.com does NOT own this article, please respect the author's copyright and this publication/reprint terms. If you do not agree to any of these terms, please do not reprint or publish this article.
*****************************
Article Title: How to Write Clear, Easy-To-Follow Procedures
Author: Jane Sumerset
Word Count: 551
Article URL: http://www.isnare.com/?aid=697063&ca=Writing
Format: 64cpl
Contact The Author: http://www.isnare.com/eta.php?aid=697063
Easy Publish Tool: http://www.isnare.com/html.php?aid=697063
*********************** ARTICLE START ***********************
Procedures are often neglected especially if it�s really not an important matter to us. But don�t you know that there are certain situations in our life and even around us that can make us realize how procedures can help us a lot.
It is easy to follow procedures if you can read and understand it clearly. Imagine how you will handle such matters if you didn�t follow the right procedure it requires. Eventually, you�ll end up having lots of problems if that will happen.
That is why, following basic procedures is very important and what�s make it more excellent is that if the procedures that you are reading are specific and clear enough for you to follow.
When it comes into writing, the whole situation is now different. You are going to write a procedure where it should be appropriate and can be followed that easily by anyone. And you can�t just write it without knowing if your readers can really understand it right away.
In technical fields, writing procedures is part of the deal for most job positions. Whether you�re support personnel putting together directions for a client over email or a programmer composing instructions for fellow coders on how to use your scripts, creating step-by-step guides is a common undertaking.
Here�s how to write one:
1. Arrange your procedure into sections. You�ll likely need the following: a purpose statement (why the procedure is needed), an overview of what it does, prerequisite knowledge and skills for those who will carry it out, and a list of supplies they�ll require (equipment, tools, parts).
2. For the actual process, use a logical sequence of steps and sub-steps. Make sure to keep the instructions short and to the point, restricting it to a single sentence whenever possible for simplicity.
3. Use an imperative voice for each step, making it clear that you�re describing something they should be doing.
4. Include hints, tips, illustration and short examples if they will aid the reader�s understanding.
5. Make sure your written procedure is clear and easy-to-understand. A plain writing software can help check for clarity.
6. Test it. Never unleash a procedure into the world without sufficient dry-run. Ask a controlled group to try it out before implementing.
Writing procedures doesn�t have to be very complicated. If you didn�t understand what your topic is all about, it will be hard for you to write a procedure about it.
That is really very risky. Moreover, there are lots of writers who end up writing complicated and long listed procedures.
If that happens to you, didn�t you ever ask yourself if one will patiently read your writing? of course you�ll come to realize that no one is going to read a very long and complicated procedure especially if it seems hard to follow.
You will only make your writing closer to trash. So work it out like you are sharing your experience to your readers and write a procedure that is simple yet effective, easy to follow and of course, as concise as possible but not too short.
About The Author: See how innovative Plain Writing Software instantly can boost your writing skills and watch how NLP technology can help you to write perfect emails, letters, essays or reports. Visit: http://www.englishsoftware.org
Please use the HTML version of this article at:
http://www.isnare.com/html.php?aid=697063
*********************** ARTICLE END ***********************
- To distribute your articles go to http://www.isnare.com/distribution.php
- For more free-reprint articles go to http://www.isnare.com
Reply all
Reply to author
Forward
0 new messages