Contracts/Supply - Agenda for November 21, 2011
Matthew Jerzyk
BOARD OF CONTRACT AND SUPPLY
AGENDA
NOVEMBER 21, 2011
A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
FROM MARC D. CASTALDI, DEPUTY TAX COLLECTOR, FINANCE DEPARTMENT:
1. Date November 16, 2011, recommending Municipal Collection Agency, Ltd., low bidder, for Delinquent Tax Collection – City of Providence, in a total amount to be determined as a percentage of the delinquent tax amount collected (6% - 8%). (Minority Participation is 0%) (101-205-53500)
FROM MARYANN FERRI, ACTING TAX ASSESSOR, FINANCE DEPARTMENT:
2. Dated November 16, 2011, recommending Real Estate Research Consultants, Inc., sole bidder, for RFP for Personal Property Revaluation 2011, in a total amount not to exceed $370,000.00. (Minority Participation is 0%) (101-207-53401)
FROM PAUL J. THOMAS, DIRECTOR, DEPARTMENT OF PUBLIC WORKS:
3. Dated November 10, 2011, recommending the following bidders for Snow and Ice Control – Hired Equipment 2011/2012 Winter Season, in a total amount not to exceed $275,000.00. (Minority Participation is 0%) (GENERAL FUND)
Evkev Enterprises, LLC
Jose Hernandez
Capital Car Center Inc.
A. Reilly Landscaping Construction
Peter Jeffery
FROM JUDITH PETRARCA, PURCHASING ADMINISTRATOR, SCHOOL DEPARTMENT:
4. Dated November 7, 2011, recommending M-F Athletic (MFAC, LLC)/Perform Better, second low bidder (low bidder did not meet the specs provided in bid), for Weight Room Equipment for Hope High School/Providence School Department T-Mobile Account for Hope High School, in a total amount not to exceed $50,566.00. (Minority Participation is 0%) (T-MOBILE ACCOUNT FOR HOPE HIGH SCHOOL)
5. Dated November 7, 2011, recommending the following vendors for Snow Removal and Sanding – 3 Year Contract with Two – 1 Year Options/Plant Maintenance & Operations-Local, in a total amount not to exceed $450,000.00 a year for 3 years. (Minority Participation is 0%) (LOCAL)
Alfred F. Moretti
Northwest Trucking & Excavation, Inc.
Parkers Vinyl Creations Ltd.
Robert Goodwin Siding
S. O’Callahan General Contractor d/b/a Scott O’Callahan
K. Scott Construction
Costal Asbestos Abatement
RI Snow & Ice
COMMUNICATIONS
6. Director of Communications Trinque, under date of November 9, 2011, requesting approval to reduce the total award for the Sale of Miscellaneous Equipment with Sunny Communications, who upon receipt of the equipment, discovered the descriptions were incorrect for the products bid on, and no longer wishes to purchase them, from $18,096.00 to a new total award for the purchase in a total amount not to exceed $14,570.00.
7. Acting Chief of Fire Dillon, under date of November 10, 2011, requesting approval to pay Pascal Service Corporation, to provide the public safety repair facility with all make, diesel motors and parts that do not fall under the city’s blanket contract, through the remainder of the fiscal year (June 30, 2012), in a total amount not to exceed $11,593.38. (101-303-52912/101-304-52912)
8. Acting Chief of Fire Dillon, under date of November 10, 2011, requesting approval of an encumbrance, for all brakes and suspensions for the Public Safety Repair Facility for fiscal year 2012, with Palmer Spring Company, for a total amount not to exceed $40,000.00. (101-303-52912)
9. Acting Director of Inspections and Standards Lykins, under date of September 30, 2011, requesting approval of payment to R & P Construction, for the boarding of open and accessible structures, which covers the boarding of 38 structures, in a total amount not to exceed $28,980.00. (101-401-53401)
10. Director of Policy Stark, under date of November 14, 2011, requesting approval of a soul source contract with consultant Laura Oliven Silberfarb of Oliven Policy Solutions, to conduct a comprehensive strategic planning process and gain community input, write a strategic plan, and research and design healthy community policy goals and outcome objectives and support the launch of the new City of Providence Healthy Communities Office, in a total amount not to exceed $21,000.00. (246-917)
11. Superintendent of Parks McMahon, under date of October 20, 2011, requesting approval to name Seiler Instruments and Manufacturing sole vendor for maintenance of the planetarium in the Museum of Natural History located in Roger Williams Park, in a total amount not to exceed $6,500.00. (672-672-54822)
12. Acting Chief of Police Clements, under date of November 15, 2011, requesting approval to purchase 75 cases of top coated thermal ticket rolls at $123.75 per case for a total amount of $9,281.25 and 225,000 ticket envelopes at $47.50 per thousand for a total amount of $10,687.50, from Partek Solutions, Inc., for a total amount not to exceed $21,965.63. (GENERAL)
13. Acting Chief of Police Clements, under date of November 14, 2011, requesting approval to engage Mass-RI Veterinary ER, Inc. of Swansea, Ma for all emergency calls, the only vendor who can provide emergency services, and will only be used when the awarded vendor is not available, in a total amount not to exceed $15,000.00 for the remainder of fiscal year 2012. (253-253-53500)
14. Acting Chief of Police Clements, under date of October 4, 2011, requesting approval to engage New Horizons of Rhode Island, for block training relative to computer crime investigations and to provide a custom training package for the Providence Police Department, as well as the Rhode Island State Police, in a total amount not to exceed $11,500.00. (FY2009 USAI GRANT/FY2010 USAI GRANT)
15. Director of Public Works Thomas, under date of November 15, 2011, requesting approval of a Change Order #3, with International Paving Corp., for the 2010 Neighborhood Sidewalk Improvement Project Contract 3, for additional sidewalk improvements on Plainfield Street, in the amount of $30,000.00, for a new total amount not to exceed $559,251.00. (WARD 15 NEIGHBORHOOD BOND FUNDS)
16. Chief Engineer & General Manager Marchand, under date of November 7, 2011, requesting approval to upgrade existing copy machines through the State of RI Master Price Agreement (MPA#337), with Sharp Electronics Corporation/Automated Business Machines c/o US Bank, in a total amount not to exceed $63,000.00 per year, a reduction to the overall annual cost. (601-410-52911)
17. Purchasing Administrator Petrarca, under date of November 8, 2011, requesting approval of a Change Order #1 for the School Department/Plant Maintenance & Operations/Local to amend the award for Lumber with L. Sweet Lumber Co., Inc., in the amount of $10,000.00, for a new adjusted total amount not to exceed $32,000.00 for fiscal year 2011/2012. (LOCAL)
18. Purchasing Administrator Petrarca, under date of November 8, 2011, requesting approval of a Change Order #1 for the School Department/Plant Maintenance & Operations/Local to amend the award for Hardware, Fasteners and General Maintenance-3 Year Contract, with Mt. Pleasant Hardware in the amount of $5,000.00, for a new adjusted total amount not to exceed $15,000.00 for fiscal year 2011/2012. (LOCAL)
19. Purchasing Administrator Petrarca, under date of November 8, 2011, requesting approval of a Change Order #1 for the School Department/Plant Maintenance & Operations/Local to amend the award for Glass, Glazing Supplies, Repair Parts & Tools-3 Year Contract, with Columbus Door Co., in the amount of $16,000.00, for a new adjusted total amount not to exceed $46,000.00 for fiscal year 2011/2012. (LOCAL)
20. Purchasing Administrator Petrarca, under date of November 15, 2011, requesting approval to cancel the bid for Annual Wheelchair Lift Inspections/Providence School Department/Plant Maintenance & Operations, that was advertised at the November 7, 2011 Board of Contract and Supply meeting.
B. OPENING OF BIDS:
1. AERIAL LADDER TESTING – FIRE DEPARTMENT.
2. PLUMBING TOOLS FOR PCTA/FEDERAL PROGRAMS/PERKINS GRANT – SCHOOL DEPARTMENT.
3. ADDITIONAL PLUMBING SUPPLIES FOR PCTA/FEDERAL PROGRAMS/PERKINS GRANT – SCHOOL DEPARTMENT.
4. RFP FOR PROVIDENCE SCHOOL DEPARTMENT PHYSICAL EDUCATION AND HEALTH CURRICULUM PROGRAM GRADES K-12/FEDERAL PROGRAMS-TITLE I – SCHOOL DEPARTMENT.
C. ADVERTISEMENTS:
TO BE OPENED ON MONDAY, DECEMBER 19, 2011:
FIRE DEPARTMENT
UNIFORM SHIRTS & PANTS.
POLICE DEPARTMENT
WRITTEN PROMOTIONAL EXAM – RANK OF SERGEANT.
WRITTEN PROMOTIONAL EXAM – RANK OF LIEUTENANT.
SCHOOL DEPARTMENT
PROJECTOR EQUIPMENT & INSTALLATION-CENTRAL HIGH SCHOOL/FEDERAL PROGRAMS/TITLE I.
RFP FOR CAREER AND TECHNICAL EDUCATION PLANNING IN THE PROVIDENCE SCHOOL DISTRICT/FEDERAL PROGRAMS-PERKINS GRANT.
The foregoing Committee may seek to enter into Executive Session.
