Microsoft Word is a word processing and document creation program which is very commonly used to writing papers and other assignments. It is part of the Microsoft Office Suite which includes other programs such as Microsoft Excel and PowerPoint. CSUDH students have free access to Microsoft Word on many university computers as well as online through our campus subscription to Office 365.
Microsoft Word is a fine word processor for producing documents to be shared or printed, with a wealth of print-based options for indexing, and producing table of contents. As a web publishing tool, however, it is a little less than ideal and produces very messy HTML. The same applies when using Google Docs, OpenOffice, or other word processors.
At its launch in October 1983, this influential software was known as Multi-Tool Word, and not long after, changed to Microsoft Word for Dos. Back then, there were more than 300 word processing programs across multiple platforms. People of a certain age will remember WordStar or WordPerfect, yet in a little over a decade Word eclipsed these rivals. By 1994, Microsoft says it had claimed a 90% share of the word-processing market, making it one of the most successful, well-known software products in history.
"Without auto-completion, a person might check a thesaurus when searching for a word," says Mark. "With auto-completion, it can lead to more rote use of language and may not encourage original writing."
For those trying to learn a language, or even get better at their native tongue, features such as autocorrect have been found to have a negative impact on student's writing abilities and spelling skills. There is also some evidence that, in adults at least, rather than making users lazy spellers, autocorrect features can reduce exposure to misspellings and so avoid the disruptive impact this can have on our memory for how a word should be spelt.
Such tools play a broader role in the evolution of language more generally, too. Because Word defaults to US-English, so too do its spellchecking features. Write a word ending in "-ise" and it will suggest changing it to "-ize", unless you've taken the time to change the default settings.
Take the word "trialing/trialling" for instance. "Trialing" is considered the US-English spelling. The Oxford English Dictionary (OED) doesn't even recognise "trialing" as a word, instead, opting for the use of the double-L common in British-English. Despite such a clear distinction by the OED, the American spelling regularly makes its way into British-English publications and style guides. There's an argument that this is because of increasingly global audiences and would again be an overstatement to lay the increasing Americanisation of English entirely at the feet of a piece of word processing software, but as part of influence of American culture has had on language more generally, it may have played a role.
In the early days of its adoption, word processing was even linked with promoting greater, not worse, essay-writing prowess. In a 1992 study, essays written on a word processor were rated "significantly higher" than those written by hand. Word processing allowed students to make "microstructural rather than macrostructural" changes to their work, and by being able to continuously revise their writing, the end result was seemingly improved.
According to Wolf, word processing has taken some of the cognitive load out of writing, which allows more space for creativity. For example, while spell-check may not promote spelling retention, "when used mindfully, spell-checkers serve as valuable aids by enhancing language proficiency and communication", says Wolf. "They enable users to focus on word choice and strategy of communication rather than spending time and energy pinning down the correct spelling."
This has the potential to become even more impactful as artificial intelligence (AI) is integrated into word processing. But opinion is divided. On one hand, by removing technical aspects of spelling, sentence construction and so on, AI may free people up to be even more creative. Its ability to learn and understand a person's unique writing style could lead to an era of highly personal, unencumbered imagination. "[Generative AI] cannot be entirely relied upon to produce accurate prose every time, but it can reduce the process of creating text to editing," according to Ed Challis, head of AI strategy at UiPath, which develops robotic automation software. He believes this will "lead to innovations across all areas of content creation and communication".
Please be advised that Microsoft 365 add-ins may require you to create an account with that vendor. In these cases, be sure to set a unique and strong passphrase; do not reuse your Ohio State or other passwords. Enable multifactor authentication where available. More information is available from Ohio State's Information Security Control Requirements (ISCR) and Password Guidance from NIST.
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