Operations Director, OnePA (Pittsburgh, PA or Phila, PA)
Ray Murphy
Operations Director, One Pennsylvania https://onepa.org/
The primary duties of the Operations Director (OD) include managing One Pennsylvania’s Finances, Human Resources, and IT. This position is heavily detail-oriented. The Operations Director works closely with and actively assists the Executive Director, Development Director, Communication Director, Political Director, Organizing Director, and organizers.
The Operations Director has access to support from a professional employer organization (PEO), a contracted consulting firm, and a national cohort of operations professionals.
This candidate must be personable, flexible, and highly organized, with excellent computer, writing, accounting, administrative, and communication skills. They report directly to the Executive Director and will adhere to policies established by the Board of Directors as well as to the organization’s goals and objectives.
This is a big job and the right candidate will ensure that One Pennsylvania member leaders are able to step up as a powerful piece of the permanent progressive infrastructure of Pennsylvania.
One PA is experiencing a period of intense growth and change. A creative person with strong problem-solving skills is preferred. Below is a list of some of the areas of work that we would like the Operations Director to tackle:
Organizational Development
Create and maintain an information management system, both physical and electronic, to ensure the ready availability and safeguarding of information.
Assure that the offices of One PA are appropriately resourced and supported so that organizers can focus on campaigns and member leadership development.
Financial:
Work with a contractor accountant to ensure that financial reports and filings are prepared on a monthly and/or an as-needed basis; respond to information requests from the Executive Director.
Coordinate annual audit preparations in collaboration with the Executive Director, Board of Directors, and contracted accountant.
Coordinate with bookkeeper to ensure that check requests, deposits, employee reimbursements, accounts receivable, invoice, and accounts payable processes are handled in a timely fashion and documented appropriately.
Coordinate with bookkeeper to manage Quickbooks and work with contract accountant to assure vendors are paid on time and funds moving in and out of the organization are accurately tracked.
Fundraising:
Assessing, managing, and improving our membership dues management structure;
With the Development Director, track grant reporting, application deadlines, and reporting;
Support the Executive Director with the organizational budget and year-end reports to funders.
Manage all details of reports and queries for regular accounting of relationship management, fundraising measures, and mailing lists needed on a regular basis.
Create monthly donor reports for Board of Directors’ acknowledgments, and assist in donor management.
Human Resources
Leading HR functions for the organization, such as orienting new staff, and making sure personnel forms are completed and updated as needed.
Primary lead on responding to any HR complaints or concerns.
Managing tracking of employee leave requests.
Managing benefits, including completing an RFP of Health Insurance and Retirement benefits on a regular basis;
Manage the processing of timesheets and administration of payroll on a weekly basis, including expense and mileage reimbursements.
Logistics duties:
Develop a list of approved vendors for logistics (buses, food, space) for actions, meetings, and conventions in Harrisburg, Pittsburgh, and Philadelphia;
Managing processes for booking travel and lodging for a variety of staff in order to ensure efficient use of resources;
Support for special events, in order to ensure efficient use of resources.
Tech duties:
Working as the liaison between our staff and our IT vendor.
Translating to the IT vendor the nature of a staff member’s tech problem and helping the staff member figure out what needs to be done to fix it.
Develop and implement systems to maintain tech inventory and accurately plan and budget for emergent and planned tech needs.
QUALIFICATIONS:
- Working well well with persons of varied racial, ethnic, cultural, sexual preference, gender presentation, and socioeconomic backgrounds, and with individuals who are differently abled.
- A demonstrated commitment to social justice through previous employment, life, and/or volunteer experience.
- Database and computer-based management experience including managing, maintaining, and populating databases and computer files.
- Experience in developing, directing, and managing multiple projects and implementing program goals.
- Strong administrative skills, be highly organized, motivated, and remain flexible under pressure. Attention to detail and the ability to organize and set priorities are a must.
- Strong troubleshooting and problem-solving skills; ability to overcome technical and non-technical challenges.
- Excellent typing/computer skills, including high proficiency in Windows, Quickbooks Pro, and Microsoft Office Suite, in particular Excel.
- Extremely analytical and detailed-oriented, and maintain a high level of data integrity.
HOURS: Full-time, salaried position.
SALARY: Salary commensurate with experience, range starts at $85,000 annually.
BENEFITS: Competitive salary package and benefits. Fully paid health insurance with no premium cost sharing. Access to optional 401K with generous employer match. Professional development opportunities. Competitive time off allowances.
LOCATION: The position is based in Pittsburgh, Pennsylvania or Philadelphia, Pennsylvania but occasional travel within the state of Pennsylvania can be reasonably expected.
TO APPLY: Send a resume and cover letter explaining your interest to Opera...@OnePA.org. Please include the words “Operations Director” in the subject of your email. Will remain posted and open until filled. Applications received before September 30th receive priority consideration.
Equal Opportunity: One Pennsylvania is an Equal Opportunity Employer. Women, LGBTQIA people, and people of color are strongly encouraged to apply.
One Pennsylvania is an equal opportunity employer. One Pennsylvania does not discriminate against or tolerate harassment of any employee because of race, color, religion, creed, sex, age, national origin, ancestry, sexual orientation, gender identity or expression, marital status, physical or mental disability, any other basis prohibited by law, or protected activity under the anti-discrimination statutes.
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